Project Information

Bid Title

RFB for Aluminum Sulfate Bulk Chemicals

Issuing Agency

Greenville Utilities

Location

North Carolina

Published Date

Nov 4, 2025

Closing Date

Dec 4, 2025

Government Level

State & Local

Status

Closed

Ref. #

25-71

Original Source

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Bid Documents

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Project Description

Bid Number	Title	Due Date	Other Files	Tab Sheet
25-71	RFB for Aluminum Sulfate Bulk Chemicals	Thu, 12/04/2025 - 02:00pm	Questions & Answers	-

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ADVERTISEMENT FOR BIDS

Sealed proposals will be received in the Office of the Procurement Manager, Greenville

Utilities Commission, 401 S. Greene Street, Greenville, North Carolina 27834 until 2:00 pm

(EST) on December 4, 2025 and immediately thereafter publicly opened and read for the

furnishing of Aluminum Sulfate Bulk Chemicals.

Instructions for submitting bids and complete specifications will be available in the Office

of the Procurement Manager, Greenville Utilities Commission, 401 S. Greene Street, Greenville,

North Carolina during regular office hours, which are 8:30AM – 5:00PM Monday through Friday.

Greenville Utilities Commission reserves the right to reject any or all bids. Late Bids will

not be considered.

Page 1 of 27

SECTION I

GENERAL INSTRUCTIONS FOR FORMAL BIDS

RELATED TO THE PURCHASE OF APPARATUS, SUPPLIES,

MATERIALS, AND EQUIPMENT

1.0 NOTICE TO BIDDERS

Sealed bids, subject to the conditions made a part hereof, will be received in the Office of the

Procurement Manager, Greenville Utilities Commission, 401 S. Greene Street, Greenville, North

Carolina 27834 until 2:00 pm (EST) on December 4, 2025, the day of opening. Bids submitted

in a fax or e-mail in response to this Invitation for Bids will not be acceptable. Late Bids

will not be considered.

2.0 STANDARD FORMS REQUIRED

Each bidder must submit a proposal on the enclosed bid forms. The bid must be signed by

an authorized official of the firm. Return only the attached Proposal Form. Do not return

the Advertisement for Bids, Instructions to Bidders or Specifications.

3.0 PREPARATION OF BID

Bids must be in sealed envelopes clearly marked on the outside with the name of the bid and

the bid opening date and time. Bid shall be addressed to PROCUREMENT MANAGER,

GREENVILLE UTILITIES COMMISSION, P. O. BOX 1847, 401 S. GREENE STREET,

GREENVILLE, NORTH CAROLINA 27835-1847.

4.0 TIME FOR OPENING BIDS

Bids will be opened promptly and read at the hour and on the date set forth in the advertisement

in the Office of the Procurement Manager, Greenville Utilities Main Office, 401 S. Greene Street,

Greenville, North Carolina. Bidders or their authorized agents are invited to be present.

5.0 DEPOSIT

A deposit is NOT required for this bid.

6.0 NC SALES TAX

Do not include NC sales taxes in bid figure; however, Greenville Utilities Commission (GUC)

does pay sales tax. Sales tax should be added to the invoice as a separate item.

7.0 FEDERAL EXCISE TAX

GUC is exempt from Federal Excise Tax and will issue a Federal Exemption Certificate upon

request to the successful bidder.

Page 2 of 27

8.0 EXCEPTIONS TO BE CLEARLY STATED

If bid is not in strict accordance with Section II, “Specifications,” bidder must list or note all

exceptions on the Request for Proposal Form, otherwise, it is fully understood that the

successful bidder will furnish equipment and/or materials exactly as specified. GUC reserves

the right to accept or reject bids with noted minor deviations from specifications and to

determine the lowest responsible, responsive bid from the standpoint of quality, performance,

and price.

9.0 EVALUATION AND AWARD OF BIDS

GUC reserves the right to reject any and all bids, to waive any and all informalities, and to

disregard all nonconforming or conditional bids or counter proposals. In evaluating bids, GUC

shall consider whether the bids comply with the prescribed requirements, plus all alternates or

options requested. GUC reserves the right to include or exclude any option or alternative in

GUC’s opinion is in GUC’s best interests. If a bid is to be awarded, it will be awarded to the

lowest responsible, responsive bidder whose evaluation by GUC indicates that the award will be

in GUC’s best interests. Only firm prices will be considered for award of this bid.

10.0 PROMPT PAYMENT DISCOUNTS

Bidders are urged to compute all discounts into the price offered. If a prompt payment discount

is offered, it may be considered in the award of the contract.

11.0 NUMERICAL ERRORS

In the case of a discrepancy between a unit price and the extension (the unit price multiplied by

the number of units), the unit price governs. In the case where numerical bids are stated both in

numbers and in words, the words govern.

12.0 BID WITHDRAWAL

A bidder must notify GUC in writing of its request to withdraw a bid within seventy-two (72)

hours after the bid opening, not including Saturdays, Sundays, or holidays. In order to justify

withdrawal, the bidder must demonstrate that a substantial error exists and that the bid was

submitted in good faith.

13.0 MINORITY BUSINESS PARTICIPATION PROGRAM

GUC has adopted an Affirmative Action and Minority and Women Business Enterprise Plan

(M/WBE) Program. Firms submitting a proposal are attesting that they also have taken

affirmative action to ensure equality of opportunity in all aspects of employment, and to utilize

M/WBE suppliers of materials and/or labor.

14.0 QUANTITIES

Quantities specified are only estimates of GUC’s requirements. GUC reserves the right to

purchase more or less than the stated quantities at prices indicated in the submitted Proposal

Form based on our actual needs.

Page 3 of 27

15.0 DELIVERY, DELIVERY LOCATION, DELIVERY REQUIREMENTS

Shipments will be made to GUC only upon releases from a purchase order issued by

GUC in accordance with its current needs.

Time is of the essence with respect to all deliveries under this Agreement.

Delivery of all equipment, materials, or supplies shall be made Free on Board (FOB) to

Greenville Utilities Water Treatment Plant-1721 Waterway Road, Greenville, NC 27834.

Liquid chemicals shall be delivered by bulk tanker trucks designed and licensed to transport the

chemical. All tanker trucks used shall comply with all safety regulations specified by the North

Carolina Department of Transportation. The tanker trucks shall be in suitable condition for

hauling the chemical and shall not contain any substances that might affect the usefulness of

the chemical for drinking water treatment. Tanker trucks must be equipped with appropriate

systems to off-load the chemical at each location.

Delivery hours are Monday-Friday 8am-3:30pm except for Holidays, when no deliveries will be

accepted.

The agreed price for such equipment, materials, or supplies shall include all costs of delivery

and ownership, and risks of loss shall not be transferred from Provider to GUC until express

written acceptance of delivery and inspection by GUC. GUC’s purchase order number is to

be shown on the packing slip or any related documents. GUC reserves the right to refuse

or return any delivery with no purchase order number or which is damaged. GUC will not be

charged a restocking fee for any delivery which is refused or returned.

.

16.0 DELIVERY TIME

Delivery time is to be stated by the bidder and will be a factor in the evaluation of bids.

17.0 CONTRACT PERIOD

It is the intent of Greenville Utilities Commission (GUC) to enter into a multi-month contract at

the time the contract is awarded by GUC to the successful bidder for a total contract period not

to exceed (24) months. Prices shall remain fixed during the first (6) months with option for 6

month extensions at the same or negotiated unit prices for up to (24) additional months if market

and service conditions so warrant and prove to be in the best interest of GUC.

18.0 MANUFACTURER

Bidder is to specify the manufacturer of items being quoted.

19.0 CONTACT INFORMATION

Questions regarding this bid request should be directed to Cleve Haddock, Lifetime CLGPO,

Procurement Manager, Finance Department at (252) 551-1533, haddocgc@guc.com. Final day

for submitting questions is 11/20/2025 by 5pm.

Page 4 of 27

20.0 UNIFORM GUIDANCE

Contracts funded with federal grant or loan funds must be procured in a manner that conforms

with all applicable federal laws, policies, and standards, including those under the Uniform

Guidance (2 C.F.R. Part 200).

21.0 TERMS AND CONDITIONS

The attached Terms and Conditions apply to all purchases made by Greenville Utilities

Commission (GUC) and must be considered as part of the bid proposal.

[Balance of page left blank intentionally]

Page 5 of 27

Commodity Codes

• NAICS 325180Other Basic Inorganic Chemical Manufacturing
• NAICS 325998All Other Miscellaneous Chemical Product and Preparation Manufacturing
• NAICS 424690Other Chemical and Allied Products Merchant Wholesalers

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