Project Information

Bid Title

Request for Proposals: Professional Title Services (2022 Floods)

Issuing Agency

City of St. Louis

Location

Missouri

Published Date

Nov 18, 2025

Closing Date

Dec 8, 2025

Government Level

State & Local

Status

Closed

Original Source

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Project Description

Request for Proposals: Professional Title Services (2022 Floods)

Sponsor: City Emergency Management Agency

Procurement Type: Request for Proposals  and or Qualifications

Starting Date: 11-17-2025

Closing Date: 12-08-2025

Closing Time: 04:00 PM

Summary

The City of St. Louis, through its Department of Public Safety, City Emergency Management  Agency, is seeking proposals for Professional Title Services. The City of St. Louis Emergency Management Agency (CEMA) has been working with State and Federal agencies to develop and implement programs designed to help homeowners and tenants who experienced damage from flooding in July 2022 in the City of St. Louis.

Please direct all communications regarding the RFP Process to: Kristen Capps-Jones
( joneskr@stlouis-mo.gov , 314-444-5467). No contact with other City employees regarding this RFP is permitted. Unauthorized contact regarding this RFP may result in disqualification or rejection of a proposal. Questions must be submitted no later than November 25, 2025, at 4:45 p.m. CST.

CEMA will maintain a list of all firms or individuals requesting copies of the RFP and will ensure that copies of all questions and responses shall be made available in writing to each firm on such list, when requested. Answers will also be publicly posted at https://www.stlouis-mo.gov/government/procurement.cfm

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   RFP: Professional Title Services (2022 Floods)
   
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Request for Proposals

For

St. Louis City

PROFESSIONAL TITLE SERVICES

City Emergency Management Agency

Department of Public Safety

1915 Olive Street

Sixth Floor

St. Louis, MO 63103

Phone: 314-444-5466

Release Date: November 17, 2025

Due Date: December 8, 2025, 4:00 PM

TABLE OF CONTENTS

1. Purpose and Intent............................................................................................................... 4

2. Scope of Services & Project Objectives ............................................................................. 4

3. Required Qualifications & Certifications ........................................................................... 4

4. Method of Compensation.................................................................................................... 5

5. Contact Person & Questions ............................................................................................... 5

6. Submission & Deadline ...................................................................................................... 6

7. Required Proposal Contents................................................................................................ 7

8. Proposal Evaluation ............................................................................................................ 8

A. Selection Criteria .................................................................................................... 8

B. Summary of Selection Process................................................................................ 9

9. Award Notification ........................................................................................................... 10

10. RFP Terms, Conditions and Additional Information........................................................ 10

A. Rejection of Any or All Proposals ........................................................................ 10

B. Respondents Responsible for Proposal and Investigations of Conditions............ 10

C. Issuance of Drawings ............................................................................................ 11

D. Workmanship ........................................................................................................ 11

E. Precautionary Measures and Protection of the Public .......................................... 11

F. Compliance with Rules and Regulations .............................................................. 11

G. Access to Facilities ............................................................................................... 12

H. Purchases Made .................................................................................................... 12

I. Amendment to this RFP........................................................................................ 12

J. Amendment to Proposals ...................................................................................... 12

K. Missouri Sunshine Law......................................................................................... 12

L. Living Wage Ordinance ........................................................................................ 13

M. Prevailing Minimum Wage for Service Contracts................................................ 13

N. Governing Law ..................................................................................................... 13

O. Intended Contract Term ........................................................................................ 13

P. Occupational Safety and Health Administration Training.................................... 14

Q. Proof of Insurance................................................................................................. 14

11. Standard Contract Terms .................................................................................................. 15

A. Service Hours........................................................................................................ 15

B. Workmanship ........................................................................................................ 15

C. Inspection and Rejection of Work ........................................................................ 15

D. Assignment and Transfer ...................................................................................... 15

E. Recordkeeping & Audits....................................................................................... 16

F. Non-Discrimination Policy ................................................................................... 16

G. Public Records Law .............................................................................................. 16

I. Service Contract Prevailing Wage ........................................................................ 17

J. Unauthorized Aliens Affidavit.............................................................................. 17

K. Anti-Discrimination Against Israel Act ................................................................ 17

L. Independent Contractor......................................................................................... 17

M. Indemnification ..................................................................................................... 18

O. Subject to Appropriation of Funds........................................................................ 19

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P. Prohibition on Limitation of Liability Clauses ..................................................... 19

Q. Termination........................................................................................................... 19

R. Prohibition of Clickwraps and End User License Agreements ............................ 20

S. Tax and Licenses................................................................................................... 20

12. Appendices........................................................................................................................ 20

3

Estimated Schedule (Subject to Change):

Date

November 17, 2025

November 25, 2025

December 8, 2025

December 30, 2025

January 15, 2026

February 1, 2026

April 30, 2026

Activity/Time

Request for Proposal Released

Deadline for Bidder’s Pre-Application Questions

Due Date of Application- NO EXCEPTIONS 4:00 PM (CT)

Selection by Selection Committee

Notification of Award

Tentative Contract Start Date

Proposed Contract End Date

1. Purpose and Intent

The City of St. Louis through its Department of Public Safety City Emergency Management

Agency is seeking proposals for Professional Title Services. The City of St. Louis Emergency

Management Agency (CEMA) has been working with State and Federal agencies to develop and

implement programs designed to help homeowners and tenants who experienced damage from

flooding in July 2022 in the City of St. Louis.

The purpose of this RFP is to promote and ensure the fairest, most efficient means to obtain the

benefits of the most qualified, responsive, and responsible proposal. Hereinafter, organizations

interested in submitting a proposal in response to this RFP shall be referred to as “Respondents.”

2. Scope of Services & Project Objectives

All properties in the scope of this work for this RFP are residential property. No commercial

property is included.

In accordance with the buyout policy, CEMA must procure a qualified title company to complete

title searches, provide title insurance, and manage the property closings. The City estimates, but

does not guarantee, the acquisition of approximately seven (7) properties.

CEMA reserves the right to reject any and all bids.

3. Required Qualifications & Certifications

Respondent and any proposed subcontractors must possess, and will maintain, a valid City of St.

Louis Business License at the time of execution of the contract or a legally valid waiver of license.

Respondent must be appropriately licensed to perform the intended work.

Respondent shall, as a part of the proposal, submit a minimum of three (3) business references

including contact name, telephone number, and address. At least one of these references must be

4

from a customer to whom the respondent has provided substantially the same services at

substantially the same level and volume as described in this solicitation.

Respondent is responsible for reviewing the entire RFP to determine whether it has provided

responsive answers to all required portions of this RFP.

4. Method of Compensation

CEMA anticipates that any contract entered into for the services described in this RFP will not

exceed $10,500.00. Funding is subject to annual appropriations.

The requested services may be billed on upon completion of deliverables.

Invoices for payment shall be submitted to CEMA. The City of St. Louis’ normal payment terms

are net 30 days. Billing by the job or work order is the normal procedure. See also Expense

Proposal, Appendix 5.

Payment shall be conditioned upon receipt of appropriate, accurate, and acceptable invoices

submitted in a timely manner with supporting documentation as required by CEMA.

Invoices must not contain any terms, provisions, or conditions, which are in addition to or in

conflict with any Contract entered into pursuant to this RFP. Further, all purchases and charges

pursuant to any Contract entered into pursuant to this RFP are tax exempt. Therefore, no tax is

to be passed through or billed to the City or included within fixed lump sum charges in any

manner whatsoever. Any invoice missing the correct documentation will be returned for proper

submission on the following billing cycle. Costs not outlined in this proposal will not be paid by

the City.

All payments under any Contract entered into pursuant to this RFP are subject to the City’s

Charter, ordinance authority, and annual fiscal appropriation.

Issuing this RFP does not commit the City to pay for any costs incurred by a Respondent in the

submission of a proposal, evaluating the possibility of submitting a proposal, or for any cost

incurred prior to the City and Contractor’s full execution of a formal written Contract to the

successful Respondent.

5. Contact Person & Questions

Please direct all communications regarding the RFP Process to: Kristen Capps-Jones

(joneskr@stlouis-mo.gov, 314-444-5467). No contact with other City employees regarding this

RFP is permitted. Unauthorized contact regarding this RFP may result in disqualification or

rejection of a proposal.

Questions must be submitted no later than November 25, 2025 at 4:45p.m. CST. CEMA will

maintain a list of all firms or individuals requesting copies of the RFP and will ensure that copies

5

Commodity Codes

• NAICS 541191Title Abstract and Settlement Offices

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