Project Information

Bid Title

ENGINEER FOR TRANSIT & EQUIPMENT PLANNING SERVICES PROJECTS

Issuing Agency

City of Port Arthur

Location

Texas

Published Date

May 5, 2026

Closing Date

May 20, 2026

Government Level

State & Local

Status

Closed

Ref. #

P26-032

Original Source

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Bid Documents

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Project Description

Bid Number:	P26-032
Bid Title:	ENGINEER FOR TRANSIT & EQUIPMENT PLANNING SERVICES PROJECTS
Category:	Consultant
Status:	Open

Publication Date/Time: 5/5/2026 3:21 PM Closing Date/Time: 5/20/2026 3:00 PM Submittal Information: City Secretary Office Addendum Date/Time: 05/05/2026 Contact Person: clifton.williams@portarthurtx.gov Plan & Spec Available: Purchasing Office Business Hours: 8:00 am - 5:00 pm Fax Number: 409-983-8291 Related Documents: RFQ-Transit Planning Addendum #1 - Transit Planning

Attachment Preview

CHARLOTTE M. MOSES, MAYOR

HAROLD L. DOUCET, SR.,

MAYOR PRO TEM

COUNCIL MEMBERS:

WILLIE BAE LEWIS, JR.

TIFFANY L. HAMILTON EVERFIELD

DONEANE BECKCOM

THOMAS KINLAW, III

DONALD FRANK, SR.

RONALD BURTON, CPM

CITY MANAGER

SHERRI BELLARD, TRMC

CITY SECRETARY

ROXANN PAIS COTRONEO

CITY ATTORNEY

May 5, 2026

REQUEST FOR QUALIFICATIONS

ENGINEER FOR TRANSIT & EQUIPMENT PLANNING SERVICES PROJECTS

DEADLINE: Sealed qualification submittals must be received and time stamped by 3:00p.m., Central

Standard Time, Wednesday, May 6, 2026. (The clock located in the City Secretary’s office will be the

official time.) Applicant names will be read aloud beginning at 3:15 p.m. on Wednesday, May 6, 2026

in the City Council Chambers, City Hall, 5th Floor, Port Arthur, TX. You are invited to attend.

MARK ENVELOPE: P26-032

DELIVERY ADDRESS: Please submit one (1) original and three (3) exact duplicate copies and USB

of your RFQ to:

CITY OF PORT ARTHUR

CITY SECRETARY

or

P.O. BOX 1089

PORT ARTHUR, TEXAS 77641

CITY OF PORT ARTHUR

CITY SECRETARY

444 4TH STREET, 4th Floor

PORT ARTHUR, TEXAS 77640

POINTS OF CONTACT:

Questions concerning this Request for Qualifications and Scope of Work should be directed in writing

to:

City of Port Arthur, TX

Clifton Williams, Purchasing Manager

P.O. Box 1089

Port Arthur, TX 77641

clifton.williams@portarthurtx.gov

Purchasing Division/Finance Department | Purchasing Manager, Clifton Williams

P.O. Box 1089|444 4th Street| Port Arthur, Texas 77641| 409.983.8160 |Fax 409.983.8291

The enclosed REQUEST FOR QUALIFICATIONS (RFQ) and accompanying GENERAL

INSTRUCTIONS, CONDITIONS and SPECIFICATIONS are for your convenience in submitting

qualifications for the enclosed referenced services for the City of Port Arthur.

Qualifications must be signed by a person having authority to bind the firm in a contract. Qualifications

shall be placed in a sealed envelope, with the Vendor’s name and address in the upper left-hand corner of

the envelope.

ALL QUALIFICATIONS MUST BE RECEIVED IN THE CITY SECRETARY’S OFFICE BEFORE

OPENING DATE AND TIME. It is the sole responsibility of the firm to ensure that the sealed RFQ

submittal arrives at the above location by specified deadline regardless of delivery method chosen by the

firm. Faxed or electronically transmitted RFQ submittals will not be accepted.

Clifton Williams

Purchasing Manager

Page 2 of 31

REQUESTS FOR QUALIFICATIONS

ENGINEER FOR TRANSIT & EQUIPMENT PLANNING SERVICES PROJECTS

(To be Completed ONLY IF YOU DO NOT BID.)

FAILURE TO RESPOND TO BID SOLICITATIONS FOR TWO (2) BID PERIODS MAY RESULT IN

REMOVAL FROM THE VENDOR’S LIST. However, if you are removed you will be reinstated upon

request.

In the event you desire not to submit a bid, we would appreciate your response regarding the

reason(s). Your assistance in completing and returning this form in an envelope marked with the

enclosed bid would be appreciated.

NO BID is submitted: ____ this time only

____ not this commodity/service only

Yes

No

Does your company provide this product or services?

Were the specifications clear?

Were the specifications too restrictive?

Does the City pay its bills on time?

Do you desire to remain on the bid list for this product or service?

Does your present work load permit additional work?

Comments/Other Suggestions:

Company Name:

Person Completing Form:

Mailing Address:

City, State, Zip Code:

Telephone:

Email:

Date:

Page 3 of 31

REQUEST FOR QUALIFICATIONS

ENGINEER FOR TRANSIT & EQUIPMENT PLANNING SERVICES PROJECTS

OBJECTIVE

The Contractor responsible to provide supplemental on-call services to the City of Port Arthur Transit

Department (PAT). Contractor will be responsible project management, grant writing, and coordination

ensures a comprehensive approach to achieving your objectives within the proposed timeline and budget

SCOPE OF SERVICES

Upon selection and award of a contract Contractor shall:

1. Strategic Planning and Policy Development

o Assist in developing long-term plans, policies, and goals.

2. Grant Writing and Funding Assistance

o Identify potential funding opportunities from federal, state, and local sources.

o Prepare grant applications and manage compliance with grant requirements.

o Provide strategies for leveraging public-private partnerships.

3. Community Engagement and Public Outreach

o Organize public meetings, workshops, and focus groups to gather community input.

o Facilitate communication between stakeholders, including the public, government

agencies, and private entities.

4. Project Management and Coordination

o Oversee transit-related capital improvement projects.

o Manage contracts and coordination with contractors, vendors, and consultants.

5. Regulatory Compliance and Documentation

o Ensure compliance with federal, state, and local transit regulations (e.g., FTA, ADA, Title

VI).

o Prepare necessary documentation for audits and reviews.

6. Data Collection and Analysis

o Develop and implement data collection programs for ridership, service performance, and

operational efficiency.

o Use data analytics to inform decision-making and improve service delivery.

7. Capital Planning and Asset Management

o Provide recommendations for fleet replacement, maintenance, and upgrades.

o Conduct facility assessments and propose improvements.

Page 4 of 31

8. Environmental and Sustainability Planning

o Recommend and implement green infrastructure initiatives.

9. Financial Planning and Cost Analysis

o Assist the department with submitting drawdowns/reimbursements to funding partners.

10. Interagency Coordination

o Facilitate collaboration with regional transit authorities and neighboring municipalities.

o Act as a liaison between the department and external agencies.

CONTRACT

1. One year with option to renew for two additional one year periods.

Page 5 of 31

Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541611Administrative Management and General Management Consulting Services

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