Project Information

Bid Title

Invitation to bid EDPL 1-2026

Issuing Agency

City of Rock Island

Location

Illinois

Published Date

Jan 16, 2026

Closing Date

Jan 29, 2026

Government Level

State & Local

Status

Closed

Ref. #

EDPL 1-2026

Original Source

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Bid Documents

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Project Description

Bid Number:	EDPL 1-2026
Bid Title:	Invitation to bid EDPL 1-2026
Category:	Housing Programs
Status:	Open

Description: Invitation to bid roof replacement located at 4202 23rd Avenue. Please refer to the bid document for the entire scope of work. Publication Date/Time: 1/16/2026 12:00 am Closing Date/Time: 1/29/2026 2:00 pm Contact Person: Jeff Laxton Related Documents: Invitation to bid EDPL 1-2026 Engman-VanMeter

Attachment Preview

Invitation to Bid-Posted Date

Roof Replacement

4202 23rd Avenue

EDPL 1-2026

Introduction

The City of Rock Island is requesting bids from contractors for a rehabilitation project at a house located

at 4202 23rd Avenue. This owner-occupied property will be undergoing rehabilitation using Housing and

Urban Development (HUD) funds to ameliorate deteriorating and deteriorated conditions. All work shall

be subject to HUD 35.930 and Environmental Protection Agency (EPA) regulations. Contractors who are

interested in this project will need to schedule a site visit with the homeowner, Alexandria Engman-

VanMeter, by calling them at 309-558-9674, prior to submitting the bid. Sealed bids must be received

on or before January 29th by 2p.m . They shall be addressed and marked as follows.

CED Department

Attn: Jeff Laxton

1528 3rd Avenue

Rock Island, IL 61201

ENCLOSED: 4202 23rd Avenue Bid

Bids may be mailed or delivered in person. Late bids shall not be opened. All sealed bids shall be opened

on 1/29/2026 at 2p.m. at City Hall in the CED Department offices. Contractors who have submitted bids

may attend but are not required to do so. A bid tabulation shall be posted online afterward. All

questions shall be directed to the Construction Officer at 309-732-2906.

Scope of Work

The bidder shall submit a project plan using the design standards below that is in compliance with all

applicable HUD, EPA, and State of Illinois regulations as well as all local building and zoning codes. The

plan must include a clear project timeline and budget with line item costs. The contractor shall act as the

general contractor for the project using subcontractors as required. Subcontractors that will be required

should be clearly identified in the project plan.

Remove existing shingles from the roof down to the roof sheathing. Check for excessively wide gaps in

the roof planking. The back side of the roof should be inspected for water damage. Some framing

members may need to be addressed once the roof has been stripped down. There may be

appropriate and approved repairs at this time. Preferred method would be to repair and install from

the top side of the roof instead of tearing the ceilings down. This maybe cause the roof to be a

complete re-sheath. Install that Ice and snow guard in all of the valleys and lower edges of the roof

line. This must cover 2’ higher than the exterior plate line. Approved water barrier over the remain

roof sheathing. Install new 2’ style D roof edging throughout. Install 35-year architectural shingles of

the homeowner’s choice. Install a shingle over ridge vent following manufacture’s instruction. Allow

maximum cut back of the ridge line for ventilation. Install new plumbing flashing boots, extend the

plumbing vents if less the 12” on the shallow side. Patch all the turtle vent holes with approved

sheathing material. Install all head flashing and new step flashing at the wall lines where required.

On the flat roof pitched will need to be a rolled roofing product installed to manufacture

specification’s for overlaps and end terminations. There is a bath fan roof vent that will need installed

through the roof line and new vent connector to the existing fan in the bath room. The Contractor

will need to have a roof vent installed penetrated through the roof line to the gas dryer. Install

Co2/smokers with a ten-year lithium battery in the appliance area and in the hallway near the

sleeping rooms. Install new gutters and downs in white aluminum secured to the fascia with minimum

of ¼” of fall per foot. Downs will need two wall straps no further then 9’ apart. Tailpipes will need to

all be hinged and 4’ in length draining away from the foundation. Watershed must not be directed

towards neighboring property or to a low area that is susceptible to holding water. Building Permits

must be pulled and Paid for before work begins.

Alternative specifications shall be considered only if they are clearly justified, cost effective, and meet

all project objectives. The contractor shall have 30 days to complete the work from the date of contract

signing. Change work orders over the course of the project are strongly discouraged.

Bidder Qualifications & Requirements

1. Bidders must be currently licensed with the Illinois Secretary of State, bonded, and insured.

2. Bidders must have or be able to obtain all applicable licenses and permits in addition to meeting

all local, state, and federal requirements to perform requested work. Contractors maybe

required additional plans upon permit submittals.

3. Bidders must have and provide proof of General Liability, Vehicle, and Workers Compensation

Insurances and name the City of Rock Island as a Certificate Holder.

4. Bidders must own or be able to rent sufficient equipment to complete the work.

5. Contractor maybe required to supply additional plans or stamped drawings for a plan

review. Which maybe need to obtain a building permit.

Preparation of Bid

Each bid must be submitted on paper and delivered in a sealed envelope. Said envelope shall be clearly

labeled with “ENCLOSED: 4202 23rd Avenue.” The bid must clearly address all requirements as

described above. The cost of the work must be separated into line items with individual costs in addition

to providing a total project cost. Labor costs and material costs must be clearly delineated. The company

name, federal tax ID number, SAMs entity number, contact person, email, phone number, and a date

with signature are all required as well.

Awarding Contracts

The lowest bid shall not automatically guarantee that a contractor will get the work they bid on. Bids

shall be reviewed for pricing, experience, previous work history, references, State Licenses, State

Registration, insurances, bonds, subcontractors, equipment owned, equipment rented, operator

experience, and financial stability. The City at its sole discretion shall decide after a review which

contractor, if any, is responsive to the invitation to bid. All bidding and award procedures undertaken by

the City in regard to this project shall be consistent with the City’s adopted procurement procedures.

Submitted bid prices shall remain valid for 60 days after bid opening.

Bidder Responsibility

Bidders shall keep the bidding process confidential. Each bidder shall be fully acquainted with conditions

relating to the site, the scope of work, any current EPA and HUD regulations pertaining to the work, and

restrictions associated with acceptable execution of requested work. Failure or omission of the bidder to

acquaint themselves with site conditions shall in no way relieve them of any obligation with respect to

their bid or subsequent contract.

Federal, State, and Local Reporting Compliance

The contractor shall provide financial and programmatic information as required by the City of Rock

Island to comply with all Federal, State, and local law reporting requirements. The contractor shall also

adhere to all applicable Federal, State and local regulations including but not limited to the following.

• US Department of Housing and Urban Development (HUD): 24 CFR 35

• US Environmental Protection Agency (EPA): 40 CFR 745

• US Occupational Safety and Health Administration (OSHA): 29 CFR 1926

Contact Information

The primary contact person for this project is the City’s Construction Officer.

Jeff Laxton

CED Department

1528 3rd Avenue

Rock Island, IL 61201

309-732-2906

laxton.jeff@rigov.org

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