Project Information

Bid Title

Carteret County Government -Generator Preventive Maintenance, Inspections, and Repair Services RFP

Issuing Agency

County of Carteret

Location

North Carolina

Published Date

Jun 12, 2026

Closing Date

Jun 24, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Carteret County Government -Generator Preventive Maintenance, Inspections, and Repair Services RFP
Category:	General County Bids
Status:	Open

Description: Please see attached / related document for all information. Publication Date/Time: 6/12/2026 12:00 AM Closing Date/Time: 6/24/2026 10:00 AM Related Documents: Carteret County Government -Generator Preventive Maintenance, Inspections, and Repair Services RFP

Attachment Preview

RFP NO. 06122026GEN

Request for Proposal

Carteret County Government

Generator Preventive Maintenance, Inspections, and Repair Services

Issued: June 12, 2026

Submission Deadline: June 24, 2026 by 10:00 AM, EST.

RFP NO. 06122026GEN

CARTERET COUNTY GOVERNMENT

Phone: 252-648-7877

REQUEST FOR PROPOSAL

Date:

06/12/2026

To:

Interested Contractors

Project Name:

Generator Preventive Maintenance, Inspections, and Repair Services

Scope of Work:

Carteret County Government is seeking competitive proposals from qualified and experienced contractors to provide preventive

maintenance, inspection, testing, emergency repair, and related services for County-owned emergency standby generators.

The County currently operates four (4) generators located throughout the County in Beaufort, Morehead City, and Newport,

North Carolina. Exact site locations will be provided to interested contractors upon request by emailing the County Point of

Contact. The generators identified in this RFP represent the County’s current inventory of equipment covered under this RFP.

The County reserves the right to add or remove generators and related equipment during the term of the contract. Any future

generators installed or acquired by the County may be incorporated into this contract through a mutually agreed upon

amendment and/or addendum, utilizing the pricing structure and service provisions established herein.

The generators covered under this RFP include:

Location

Newport, NC

Morehead City, NC

Beaufort, NC

Beaufort, NC

Manufacturer

Briggs & Stratton

Kohler

Kohler

Caterpillar

Capacity

150 kW

100 kW

250 kW

350 kW

General Scope of Work

The contractor shall furnish all labor, supervision, tools, equipment, materials, transportation, and consumables necessary to

perform preventive maintenance inspections, testing, reporting, and repair services. Services shall include but are not limited

to:

Quarterly Minor Inspections and Maintenance - Four (4) visits annually per generator. Each quarterly inspection shall

include, at a minimum:

General Inspection

• Inspect generator and enclosure condition

• Inspect for fluid leaks

• Inspect fuel system components

• Inspect coolant system components

• Inspect exhaust system

• Inspect belts, hoses, clamps, and fittings

RFP NO. 06122026GEN

• Verify proper operation of battery charger

• Inspect engine block heater

• Inspect air intake system

• Inspect engine mounts and vibration isolators

Electrical Inspection

• Inspect generator wiring and connections

• Inspect automatic transfer switch (ATS) for proper operation

• Inspect control panel and indicators

• Verify alarm functionality

• Verify battery condition and terminal cleanliness

Operational Testing

• Perform generator exercise under load or simulated load conditions when feasible

• Record operating parameters including:

1. Voltage

2. Frequency

3. Oil pressure

4. Coolant temperature

5. Battery voltage

6. Engine run hours

7. Overall condition

Maintenance Activities

• Check and replenish fluids as required

• Inspect and clean battery terminals

• Lubricate components where applicable

• Clean enclosure and equipment surfaces as necessary

Annual Major Services – Two (2) major service visits annually per generator. Major services shall include all quarterly

inspection items plus:

Engine Service

• Change engine oil

• Replace oil filters

• Replace fuel filters

• Replace air filters

• Replace coolant filters (if applicable)

• Sample and inspect coolant condition

Fuel System Service

• Inspect fuel lines and fittings

• Inspect fuel tank condition

• Inspect fuel transfer equipment, where applicable

Electrical Service

• Perform battery load test

• Inspect alternator operation

• Inspect charging system

Load Testing

• Perform annual load bank testing when required by manufacturer recommendations and applicable standards

• Document test results and operating conditions

Comprehensive Reporting

Provide detailed written reports including:

• Inspection findings

• Maintenance performed

• Deficiencies identified

• Recommended corrective actions

RFP NO. 06122026GEN

• Photographs of deficiencies when applicable

Repair Services – The Contractor shall be available to provide repair services on an as-needed basis. These services shall

include, but are not limited to:

• Emergency response

• Diagnostic troubleshooting

• Parts replacement

• Controls and programming support

• Transfer switch repairs

• Fuel system repairs (excludes separate tanks)

• Cooling system repairs

• Electrical system repairs

All repairs outside the preventive maintenance scope shall require County authorization before work proceeds, except in

emergency situations approved by the County representative.

Scheduling

Each maintenance visit shall be custom prepared to meet special County requirements and manufacturer guidelines.

Maintenance intervals will generally follow the schedule established within this RFP, however, exact service dates may be

adjusted based on seasonal conditions, manufacturer recommendations, and equipment operating hours. All load test shall be

conducted outside normal business hours.

Additional Provisions

• The Contractor shall provide a detailed breakdown on company letterhead with this RFP.

• Any damages caused by the Contractor shall be repaired or replaced at the Contractor’s expense, subject to the

County’s discretion.

• The awarded Contractor shall execute a contract with the County and comply with all Terms and Conditions and the

Agreement for Services.

• The Contractor shall obtain the required permits, if required, give all notices to the County POC (including a copy of

any permits), and comply with all laws, ordinances, codes, rules and regulations bearing on the conduct of the work.

Permits shall be posted onsite at project location. No time extensions shall be granted or financial consideration given

to the Contractor for time or monies lost due to violations of any such ordinance, code, law or regulations that may

occur.

RFP NO. 06122026GEN

GENERAL CONDITIONS

GENERAL

a) It is understood and agreed that by submitting a bid that the Contractor has examined these contract documents,

drawings and specifications and has visited the site of the Work, and has satisfied himself relative to the Work to be

performed.

MATERIALS, EQUIPMENT AND EMPLOYEES

a) The Contractor shall, unless otherwise specified, supply and pay for all labor, transportation, materials, tools,

apparatus, lights, power, fuel, sanitary facilities and incidentals necessary for the completion of his work, and shall

install, maintain and remove all equipment of the construction, other utensils or things, and be responsible for the safe,

proper and lawful construction, maintenance and use of same, and shall construct in the best and most workmanlike

manner, a complete job and everything incidental thereto, as shown on the plans, stated in the specifications, or

reasonably implied there from, all in accordance with the contract documents.

b) All materials shall be new and of quality specified, except where reclaimed material is authorized herein and approved

for use. Workmanship shall at all times be of a grade accepted as the best practice of the particular trade involved,

and as stipulated in written standards of recognized organizations or institutes of the respective trades except as

exceeded or qualified by the specifications.

c) No changes shall be made in the Work except upon written approval and change order by Director, Carteret County

General Services.

d) Products are generally specified by ASTM or other reference standard and/or by manufacturer’s name and model

number or trade name. When specified only by reference standard, the Contractor may select any product meeting

this standard, by any manufacturer. When several products or manufacturers are specified as being equally

acceptable, the Contractor has the option of using any product and manufacturer combination listed.

e) However, the Contractor shall be aware that the cited examples are used only to denote the quality standard of

product desired and that they do not restrict bidders to a specific brand, make, manufacturer or specific name; that

they are used only to set forth and convey to bidders the general style, type, character and quality of product desired;

and that equivalent products will be acceptable. Substitution of materials, items or equipment of equal or equivalent

design shall be submitted to the architect or engineer for approval or disapproval; such approval or disapproval shall

be made by the architect or engineer prior to the opening of bids.

f) If at any time during the construction and completion of the work covered by these contract documents, the conduct of

any worker of the various crafts be adjudged a nuisance to the Owner or if any worker be considered detrimental to

the work, the Contractor shall order such parties removed immediately from the site.

g) The Contractor shall designate a foreman/superintendent who shall direct the work.

CODES, PERMITS AND INSPECTIONS

a) The Contractor shall obtain the required permits, if required, give all notices, and comply with all federal, state, and

local laws, ordinances, codes, rules and regulations bearing on the conduct of the work under this contract. If the

Contractor observes that the drawings and specifications are at variance therewith, he shall promptly notify the

Designer in writing. If the Contractor performs any work knowing it to be contrary to such laws, ordinances, codes,

rules and regulations, and without such notice to the Owner, he shall bear all cost arising from non-compliance with

requirements.

b) All work under this contract shall comply with all local, state, and federal laws, ordinances, codes, rules and

regulations bearing on the conduct of work. All work shall conform to the current North Carolina Building Code and

other state and national codes as are applicable.

Commodity Codes

• NAICS 811219Other Electronic and Precision Equipment Repair and Maintenance
• NAICS 811310Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

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