Project Information

Bid Title

RFQ Rental Car Concessions at SEA

Issuing Agency

Airports Council International

Location

District of Columbia

Published Date

Nov 24, 2025

Closing Date

Dec 19, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

The Port of Seattle (the "Port") requests the submission of qualifications from any interested and responsible rental car companies (hereinafter, "Respondents") wanting to enter a non-exclusive vehicle rental concession at the Consolidated Rental Car Facility ("RCF") at Seattle-Tacoma International Airport (the "Airport"). The new non-exclusive rental concession agreement at the RCF will commence June 1, 2027, and continue through May 31, 2042. The Port will evaluate submissions of qualifications from Respondents to this Request for Qualifications (“RFQ”) and will invite those Respondents that the Port determines are qualified (hereinafter, "Qualified Parties") to submit bids for the concessions the Port intends to award. Please visit www.exploresea.org/leasing for RFQ and addendums.

Submission Deadline: December 19, 2025 @ 1400 hours

Submitting Organization: Seattle-Tacoma International Airport

RFQ Rental Car Concessions at SEA

Attachment Preview

Port of Seattle

REQUEST FOR QUALIFICATIONS

RFQ 2025-RCF

RENTAL CAR CONCESSIONS

AT

SEATTLE-TACOMA INTERNATIONAL AIRPORT

ISSUED NOVEMBER 19, 2025

Port of Seattle

Seattle-Tacoma International Airport

Aviation Commercial Management|

Aviation Business Development

REQUEST FOR

QUALIFICATIONS FOR

RENTAL CAR CONCESSIONS

AT

SEATTLE-TACOMA INTERNATIONAL AIRPORT



I. OVERVIEW ....................................................................................................................... 4

II. DESCRIPTION OF CONCESSION OPPORTUNITY ........................................... 6

A.

THE CONCESSION...........................................................................................................6

B.

LEASED PREMISES .........................................................................................................6

C.

ALLOCATION OF SPACE/BID PROCESS ........................................................................6

D.

REALLOCATION OF SPACE............................................................................................7

E.

NEW ENTRANTS..............................................................................................................7

F.

MULTI-BRANDING............................................................................................................7

G.

BOND OR OTHER SECURITY..........................................................................................8

H.

CUSTOMER FACILITY CHARGE .....................................................................................8

Ill. INSTRUCTIONS .................................................................................................... 10

A.

THE QUALIFICATION PROCESS...................................................................................10

B.

QUALIFICATIONS ...........................................................................................................10

C.

PORT REPRESENTATIVE..............................................................................................10

D.

WRITTEN QUESTIONS ..................................................................................................11

E.

SUBMITTALS..................................................................................................................11

F.

COMPETITIVE INTEGRITY ............................................................................................12

G.

REJECTION OF RESPONSES .......................................................................................12

H.

PUBLIC DISCLOSURE....................................................................................................12

I.

DISADVANTAGED BUSINESS ENTERPRISE................................................................12

J.

EVALUATION PROCESS ...............................................................................................12

K.

EXHIBITS ........................................................................................................................13

L.

SCHEDULE .....................................................................................................................13

IV. QUALIFICATION RESPONSE REQUIREMENTS.............................................. 14

A.

COMPANY PROFILE ......................................................................................................14

2

B.

EXPERIENCE AND QUALIFICATIONS...........................................................................14

C.

FINANCIAL INFORMATION ............................................................................................15

D.

MANAGEMENT AND OPERATION.................................................................................15

E.

DESIGN AND IMPLEMENTATION ..................................................................................15

F.

DEFINING MARKET SHARE ..........................................................................................15

G.

NORTH PARCEL ............................................................................................................15

3

I. OVERVIEW

INTRODUCTION

The Port of Seattle (the "Port") requests the submission of qualifications from any interested and

responsible rental car companies (hereinafter, "Respondents") wanting to enter a non-exclusive

vehicle rental concession at the Consolidated Rental Car Facility ("RCF") at Seattle-Tacoma

International Airport (the "Airport"). The new non-exclusive rental concession agreement at the

RCF will commence June 1, 2027, and continue through May 31, 2042.

The Port will evaluate submissions of qualifications from Respondents to this Request for

Qualifications (“RFQ”) and will invite those Respondents that the Port determines are qualified

(hereinafter, "Qualified Parties") to submit bids for the concessions the Port intends to award.

The successful bidders will be responsible for providing rental car services at the RCF at the

Airport. Each successful bidder will be required to execute a non-exclusive RCF Lease

Agreement and Concession Agreement. The current Lease Agreement and Concession

Agreement are provided in Exhibit 1 for informational purposes only and are subject to modification

at the Port’s discretion. The Lease Agreement has a term of approximately thirty (30) years, with

fifteen (15) years remaining at the time Respondents will be entering the RCF. The Concession

Agreement has a term of at least fifteen (15) years, with the new term commencing at the time

Respondents are granted possession of space in the RCF. Definitions contained on Attachment

I to the Lease Agreement, “Definition of Defined Terms” are used herein throughout.

BACKGROUND

SEATTLE-TACOMA INTERNATIONAL AIRPORT

The Port owns and operates the Airport and its passenger terminals consisting of the Main

Terminal and concourses A, B, C, D, N, and S (“Airport Terminal”), the Parking Garage, and

other related facilities. Currently, the Airport has 89 gates and is served by approximately 37

passenger air-carriers operating domestic and international flights. A list of the passenger

airlines anticipated to operate at the Airport starting January 2026 is shown on Exhibit 2. In

2024, approximately 52.7million passengers passed through the Airport. See Passenger Traffic

Summary report on Exhibit 3.

CONSOLIDATED RENTAL CAR FACILITY

In May 2008, the Port of Seattle Commission approved the construction of the RCF and

construction was completed in May of 2012. The RCF is located on a 22.3-acre site at the

northwest corner of south 160th Street and International Boulevard in the City of SeaTac. The

structure consists of five (5) levels with a rectangular footprint. The area of each operational

level of the RCF is approximately 450,000 square feet. Ready/return activity is accommodated

on levels 1 through 4. Two helices, located at the southwest and southeast corners, provide

vehicular access to each level. Each of these levels has an adjacent Quick Turnaround Space

("QTA") located outside of the RCF footprint. Each QTA has fueling positions, carwashes, and

support area which accommodate dispatch, minor workspace, and employee restrooms. The

fifth (5th) level consists of 1) approximately 128,000 square feet of uncovered parking space not

intended for rental activity; 2) an enclosed Customer Service Building ("CSB") consisting of

storefronts for the rental car companies 3) common busing drop-off and pick-up areas; 4)

4

restroom, office, storage, and utility spaces; 5) elevator and escalator cores; and 6) service

vehicles, ground transportation, short-term parking, off-site rental car shuttles and common

busing staging areas.

RENTAL CAR COMPANY OPERATORS

RCF OPERATORS

Ten brands currently operate from the RFC with a Market Share greater than two percent (2%).

These brands include Enterprise, Alamo, National, Hertz, Thrifty, Avis, Budget, Fox, Dollar, and

Sixt.

In addition, the RCF provides a specific area for companies that have less than two percent (2%)

Market Share and are interested in operating from the RCF. In the Lease Agreement, those

companies are referred to as Small Operators and the area that they jointly operate from as the

Small Operator Area. Currently one brand, Payless, operates out of the Small Operator Area.

RCF OFF-AIRPORT RENTAL CAR CONCESSIONAIRES

Rental Car Companies who elect not to operate from the RCF are, subject to execution of all

required agreements, allowed to operate a rental car concession from an off-Airport location.

However, all customers are required to take the common transportation (consolidated busing

system) provided by the Port from the Airport Terminal to the RCF and then take a second bus,

provided by the Off-Airport Rental Car Concessionaire, to the Off-Airport Rental Car

Concessionaire’s site. This is typically referred to as "double-busing." In addition to applicable

Concession Fees, Off-Airport Rental Car Concessionaires are required to pay a fee for access

to the Airport and the Common Transportation System.

5

Commodity Codes

• NAICS 532111Passenger Car Rental

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