Project Information

Bid Title

26-029 West Meyer Shouldering Project

Issuing Agency

St. Charles County

Location

Missouri

Published Date

Dec 10, 2025

Closing Date

Jan 5, 2026

Government Level

State & Local

Status

Closed

Ref. #

IFB 26-029

Original Source

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Bid Documents

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Project Description

Bid Number:	IFB 26-029
Bid Title:	26-029 West Meyer Shouldering Project
Category:	SCCMO Highway/Road and Bridge Projects
Status:	Open

Publication Date/Time: 12/10/2025 8:00 AM Closing Date/Time: 1/5/2026 10:00 AM Related Documents: 26-029 STP-5414(642).West Meyer Road Shouldering STP-5414(642).West Meyer Road Shouldering.Final Plans

Attachment Preview

STP-5414 (642)

St. Charles County Highway Department

301 N. Third Street

St. Charles, Missouri 63301

INVITATION FOR BIDS

Bidder Name

Bidder Address

BID OF

FOR

WEST MEYER ROAD

SHOULDERING PROJECT

IFB 26-029

STP-5414 (642)

From Highway W to Bridge over a tributary of McCoy

Creek (1,800 feet east of Duenke Road)

Saint Charles County

NOTICE TO BIDDERS

All St Charles County bids will be received and opened on the first floor of the St Charles County

Administrative Building, 201 North Second Street, Room 116, St. Charles, Missouri 63301. Sealed

Bids for IFB 26-029 will be received until 10:00 A.M. (prevailing Central Time) on January 5th,

2026. The bid will be opened publicly at 10:00 AM in Room 115/116.

The proposed work includes the furnishing of materials, tools, equipment and labor necessary to

construct WEST MEYER SHOULDERING PROJECT, STP-5414 (642) in St. Charles County,

Missouri. The construction shall include all work incidental to the furnishing of materials, tools,

equipment and labor necessary to construct the roadway improvements along with a multi-use

path, pavement widening, curb and gutter, curb ramps, drainage structures and other

appurtenances.

Plans and specifications, including the bid form, may be downloaded from St. Charles County’s

“Open Bids” webpage on the County website at http://www.sccmo.org/bids.aspx, beginning

December 10th, 2025. It is the Contractor’s responsibility to check the County website to determine

if any addendums have been posted.

Each Bid must be accompanied by a Cashier’s Check or Certified Check, or a Bid Bond executed by

the Bidder and an approved Surety Company and payable to the County, in an amount not less than

Five Percent (5%) of the Sum Total of the Base Bid.

All labor used in the construction of this public improvement shall be paid a wage no less than the

prevailing hourly rate of wages of work of a similar character in this locality as established by the

Department of Labor and Industrial Relations (Federal Wage Rate), or state wage rate, whichever is

higher.

The DBE goal for this letting is a minimum of 0% of the total contract amount.

TRAINEES: The number of trainee hours provided under this contract will be zero (0) hours.

All contractors and subcontractors are subject to and must comply with the Safety Program Training

requirements of Section 292.675 of the Revised Statutes of Missouri.

All requests for clarifications on these bidding documents must be received in writing at least one

week prior to the bid opening.

All bidders must meet the MoDOT requirements as a CONTRACTOR at least seven (7) days prior

to bid opening in accordance with Section 102.2 of the St. Charles County Standard Specifications

for Arterial Highway Construction.

A Performance Bond and Payment and Materials Bond are required.

The project will be awarded on January 26, 2026, to the lowest responsive, responsible bidder.

The COUNTY reserves the right to reject any and all Bids, to waive informalities therein to determine

the lowest, responsive, responsible bidder, and to approve the bond. No Bid may be withdrawn

for a period of sixty (60) days subsequent to the specified time for receipt of Bids.

ADV - 1

The COUNTY intends to issue the Notice to Proceed on or about Feburary 26th, 2025.

The County of St. Charles hereby notifies all bidders that it will affirmatively ensure that in any

contract entered into pursuant to this advertisement, businesses owned and controlled by socially and

economically disadvantaged individuals will be afforded full opportunity to submit bids in response

to this invitation and will not be discriminated against on the grounds of race, color, religion, creed,

sex, age, ancestry, or national origin in consideration for an award.

St. Charles County

John Lyons

St. Charles County Engineer

ADV - 2

BIDDER CHECKLIST

FINAL CHECKLIST BEFORE SUBMITTING BID



1. Submit completed Contractor Questionnaire and/or Contractor Prequalification Questionnaire with

attachments not later than seven (7) days prior to the date and hour of the bid opening. See Secs 101-103

of the Standard Specifications, and Rule 7 CSR 10-15.900, "Prequalifications to Bid of Certain

Contractors". Questionnaire and Contact information are provided on MoDOT’s website. (if applicable

– required on highway and bridge projects)



2. For submittal of paper bids, the complete set of bidding documents includes all information through

the DBE forms (for DBE forms see #8). The Technical Specifications/Job Special Provisions are for

the bidder’s information only and is not to be returned with the bid.



3. If submitting the bid by mail, it is to be completed, executed, and submitted in a sealed envelope

addressed to St. Charles County Finance Department, ATTN: Purchasing Manager, Suite 541, 201

North Second Street, St. Charles, Missouri 63301. Provide the vendor name, vendor address,

County, Project Name, Federal Project Number, and County Bid Number on the outside of the

sealed inside envelope .



4. Please read all items in the bidding document carefully. For paper bids, complete all items in ink or by

typing in the information.



5. Sign this bidding document properly. If submitted in the name of a firm or corporation, the legal name of

the firm or corporation should appear in the space designated, and be signed for by one or more persons

legally qualified to execute papers in the name of said firm or corporation. Affix Corporate Seal if the

Bidder is a Corporation.



6. For paper bids submit a bid bond executed by bidder and surety, or attach cashier's check to the bid bond

form.



7. Submit the Bidder’s List Quote Summary form with the bid.



8. Submit the DBE Submittal Forms within 3 business days of the Bid Opening. The DBE Identification

Submittal Form (Page 2 of this document) must be submitted for each DBE to be utilized on the project.

Any DBE’s submitted as regular dealers/distributors must have an accompanying DBE Regular

Dealer/Distributor Affirmation Form.



9. For paper bids, staple addenda to the bid in the appropriate part of the bid. The letter accompanying the

addenda should be stapled to the inside of the back cover of the bid and returned.

⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧

⬧⬧⬧ Below is a list of common mistakes made by bidders leading to non-responsive bids. Please refer to the

Standard Specifications for the appropriate procedures for completing and submitting a bid.

a) Not signing the bid

b) Not incorporating the addendum into the bidding documents, including attaching the letter to the bid

c) Using a different bid bond form than the one provided

d) Using pencil to fill out the bid

e) Using white out to make corrections to the itemized bid sheets

f) Not initialing changes made

⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧⬧

⬧ All questions concerning the bid document preparation or Project Specific questions can be directed to Chris

Bostic with St. Charles County Highway Department in writing at 301 N. 3rd Street, St. Charles, MO 63301, or by

email (preferred) at cbostic@sccmo.org. All questions must be received at least one week prior to Bid Opening

to ensure a response.

Special Needs: If you have special needs addressed by the Americans with Disabilities Act, please notify the

Purchasing Manager, at 636-949-7465 or through Missouri Relay System, TDD 1-800-735-2966, at least five (5)

working days prior to the bid opening.

Open Records:

Any and all information contained in or submitted with the bid becomes a public record subject to the Missouri

Sunshine Law when the bids are opened. If the bidder believes that any information contained in or submitted with

the bid is protected from disclosure by the Missouri Sunshine Law, the bidder must clearly identify what information

the bidder believes is so protected and must also clearly identify the legal basis therefor.

Veteran Friendly Employment Policy:

"Indicate whether you have developed a veteran friendly employment policy and, if so, attach a copy of such

policy to your response as a point of information."

"YES" our company has a veteran friendly employment policy.

"NO" our company does not have a veteran friendly employment policy.

Please include a copy of your veteran friendly employment policy with your submissio

West Meyer Shouldering Project

STP-5414(642)

IB - 1

Contractor Name:

TABLE OF CONTENTS

Notice to Contractors

(1) Proposed Work ................................................................................................................. P-1

(2) Compliance With Contract Provisions ................................................................................. P-1

(3) Period of Performance .......................................................................................................... P-1

(4) Liquidated Damages............................................................................................................. P-1

(5) Bid Guaranty ................................................................................................................. P-1

(6) Certifications for Federal Jobs.............................................................................................. P-1

(7) Antidiscrimination................................................................................................................ P-2

(8) Federal and State Inspection................................................................................................. P-2

(9) Prevailing Wage (Federal & State)....................................................................................... P-2

(10)

Worker Eligibility Requirements ........................................................................... P-2

(11)

OSHA Training Requirements ............................................................................... P-2

(12)

Buy America Requirements ................................................................................... P-3

(13)

Addendum Acknowledgement............................................................................... P-3

(14)

Signature and Identity of Bidder ............................................................................ P-3

(15)

Trainees ................................................................................................................. P-4

(16)

Subcontractor Disclosure ....................................................................................... P-4

(17)

Project Award ........................................................................................................ P-4

(18)

Materials Inspctions ............................................................................................... P-4

(19)

Sales and Use Tax Exemption................................................................................ P-4

(20)

Second Tier Subcontracting ................................................................................... P-4

(21)

Price Adjustment for Fuel ...................................................................................... P-4

(22)

Asphalt Cement Price Index................................................................................... P-5

Itemized Bid Sheets

Sample Bid Bond

Audit Clause for Contracts

DBE Forms

DBE Provisions

General Requirements

Job Special Provisions

Supplemental Standard Drawings

County-Contractor Agreement

Performance Bond

Payment and Material Bond

Form FHWA 1273

Federal Aid Provisions

Applicable State Wage Rates

Applicable Federal Wage Rates

404 COE Permit / 401 Water Quality

ADA Checklist

P-6 TO P-7

P-8

P-9

P-10 TO P-14

DBE-1 TO DBE-7

GR-1 TO GR-16

JSP-1 TO JSP-49

SD-1 TO SD-2

C-1 to C-6

PB-1 to PB-2

PMB-1

FHWA FORM 1273 –1 TO 14

FAP-1 TO FAP-8

SWR-1 TO SWR-4

FWR-1 TO FWR-35

404-1 TO 404-29

ADA-1 TO ADA-24

West Meyer Shouldering Project

STP-5414(642)

IB-2

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