Project Information

Bid Title

Group Travel Services

Issuing Agency

Plano Independent School District

Location

Texas

Published Date

Aug 18, 2024

Closing Date

Dec 20, 2024

Government Level

State & Local

Status

Closed

Ref. #

2023-020-S2

Original Source

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Bid Documents

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Project Description

Bid Information

Type	Request for Proposal
Status	Issued
Number	2023-020-S2 (Group Travel Services)
Issue Date & Time	8/18/2024 07:00:02 AM (CT)
Close Date & Time	12/20/2024 02:00:00 PM (CT)
Question Cut Off Date	12/10/2024 04:00:00 PM (CT)
Time Left	123 days 18 hours 53 minutes 16 seconds
Notes	SCOPE: The purpose of the scope of work and specifications contained herein are to define the requirements of the successful Contractor that will provide complete Group Travel Services and other related services to the Plano Independent School District (henceforth referred to as Plano ISD or the District) with professional management of group travel services. The safety of students and staff must always be of prime importance. These specifications are written with the minimum expectations for these services. It is the intent of Plano ISD to award this contract to multiple vendors to provide a broad base of services to meet the needs of Group Travel for the District. It is also the intent of this request to provide proposers with sufficient information for qualified, accredited travel agencies to prepare a proposal for "Packaged" Group Travel Services for Plano Independent School District. This proposal is primarily for, but not limited to, coordinated group air passenger transportation, ground passenger transportation (including car, bus, and train), hotel accommodations, performance, venue bookings, entertainment tickets, meal coordination and related services for student group sponsor travel. If you responded to the below RFP, you do not need to respond here 2023-020- Group Travel Services 2023-020-S1 - Group Travel Services ESTIMATED ANNUAL EXPENDITURE: The estimated expenditure for this district-wide contract is approximately $2,500,000 annually. However, this estimate should not be construed to be a guarantee of either minimum or maximum since usage is dependent upon actual needs and available funding. This estimate may be exceeded by 25% annually. Plano ISD also reserves the right to compare prices with the State Travel Management Program and choose the one most cost effective for the district. TERM: The initial term of this RFP will be for one (1) year from date of award. This contract, upon the agreement of both the successful vendor(s) and the Plano ISD, will automatically extend for four (4) additional one (1) year periods. This decision will be made in the best interests of Plano ISD. Plano ISD has the option to extend this RFP at the end of the performance period for up to 120 days if determined to be in the best interest of the district to ensure availability of products and/or services. Initial Contract Period: June 2023 - June 2024 Contract YR2 (Option): June 2024 - June 2025 Contract YR3 (Option): June 2025 - June 2026 Contract YR4 (Option): June 2026 - June 2027 Contract YR5 (Option): June 2027 - June 2028

Contact Information

Name	Kathy Schadt, Buyer
Address	Plano Independent School District 6600 Alma Drive Plano, TX 75023 USA
Phone	(469) 752-0284
Fax	(469) 752-0281
Email	kathy.schadt@pisd.edu

Bid Documents

Document name	Format
Data pager Data pager 1 10 15 20 50 1 items in 1 pages
Bid Invitation	Acrobat / PDF

Bid Attachments

File Name	Description	File Size
Data pager Data pager 1 Page size: PageSizeComboBox select 10 15 20 50 3 items in 1 pages
W9 (2018).pdf (please login to view this document)	Blank W9 (2018)	74 KB
Blank CIQ.pdf (please login to view this document)	Blank CIQ - Only complete if there is a Disclosure	48 KB
Terms and Conditions.pdf (please login to view this document)	Terms and Conditions	206 KB

Commodity Codes

• NAICS 561510Travel Agencies

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