Project Information

Bid Title

WILMINGTON & BEACHES - GATEWAY & PARKING SIGNAGE FABRICATION & INSTALLATION

Issuing Agency

New Hanover County

Location

North Carolina

Published Date

Jun 19, 2026

Closing Date

Jun 29, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	WILMINGTON & BEACHES - GATEWAY & PARKING SIGNAGE FABRICATION & INSTALLATION
Category:	Finance
Status:	Open
Bid Recipient:	KIM HUFHAM - KHufham@wilmingtonandbeaches.com

Description: Notice to Bid Downtown Wilmington Wayfinding Program Phase 1 – Gateway & Parking Signage Fabrication & Installation Proposal Submission Deadline: 5:00 pm EST – June 29, 2026 The Wilmington & Beaches Convention & Visitors Bureau (CVB), in partnership with the City of Wilmington, North Carolina, invites qualified sign fabricators and installers to submit sealed bids for Phase 1 – Gateway & Parking Signage Fabrication and Installation for the Downtown Wilmington Wayfinding Program. Sealed bids for furnishing all labor, materials, equipment, fabrication, finishes, hardware, transportation, and installation required for the work described herein will be received until 5 pm EST on June 29, 2026 at which time bids will be publicly opened and reviewed. Bids received after the stated deadline will not be accepted. The Owner reserves the right to reject any or all bids, waive informalities, and accept the bid deemed to be in the best interest of the project. Release Date: June 12, 2026 Publication Date/Time: 6/12/2026 3:00 PM Closing Date/Time: 6/29/2026 5:00 PM Submittal Information: SUBMIT VIA EMAIL TO KIM HUFHAM Addendum Date/Time: Deadline for Questions is Thursday, June 18, 2026 BY 5:00PM EST Related Documents: Notice to Bid Wilmington NC WBCVB1916_P1-Design Intent_2026-0612[96] Wilmington NC Bid worksheet

Attachment Preview

June 12, 2026

Notice to Bid

Downtown Wilmington Wayfinding Program

Phase 1 – Gateway & Parking Signage Fabrication & Installation

Release Date: June 12, 2026

Proposal Submission Deadline: 5:00 pm EST – June 29, 2026

The Wilmington & Beaches Convention & Visitors Bureau (CVB), in partnership with the City of Wilmington,

North Carolina, invites qualified sign fabricators and installers to submit sealed bids for Phase 1 – Gateway

& Parking Signage Fabrication and Installation for the Downtown Wilmington Wayfinding Program.

Sealed bids for furnishing all labor, materials, equipment, fabrication, finishes, hardware, transportation,

and installation required for the work described herein will be received until 5 pm EST on June 29, 2026 at

which time bids will be publicly opened and reviewed.

Bids received after the stated deadline will not be accepted.

The Owner reserves the right to reject any or all bids, waive informalities, and accept the bid deemed to be in

the best interest of the project.

Introduction

The Downtown Wilmington Wayfinding Program is a comprehensive signage initiative intended to improve

navigation, strengthen Downtown identity, support parking and mobility, and create a more welcoming

visitor experience throughout Downtown Wilmington.

Developed through a collaborative planning and design effort led by the Wilmington & Beaches Convention

& Visitors Bureau and the City of Wilmington, the program establishes a cohesive sign system to guide

residents and visitors to destinations throughout Downtown while reinforcing Wilmington’s unique

character and sense of place.

This bid package represents the first phase of implementation, focused on gateway and parking signage

improvements.

Scope of Work

The selected contractor shall provide all labor, supervision, materials, fabrication, coatings, finishes,

engineering, foundations, mounting systems, transportation, permitting coordination as required, and

installation necessary to complete the work identified in the contract documents.

Work includes, but is not limited to:

34194 Aurora Rd Ste. 160 | Cleveland, OH 44139-3803

216-921-0750

www.guidestudio.com

• shop drawings and fabrication submittals

• finish and color samples

• structural engineering and stamped calculations as required

• fabrication of sign structures and graphic panels

• dimensional lettering fabrication

• foundations and anchoring systems

• installation of new posts and support structures

• attachment to existing poles or structures where indicated

• field verification of dimensions and site conditions

• coordination with Owner regarding installation sequencing

• protection of adjacent streetscape improvements during construction

• punch list completion and closeout

Phase 1 Sign Types Included in this Bid Package

Refer to contract drawings and specifications for quantities, locations, dimensions, materials, finishes, and

installation requirements.

Gateway Signage

• A.2 Vertical Gateway Monument

• A.3 District Identification Pole-mounted

Parking Signage

• D.1a Parking Trailblazer (new post)

• E.1a Parking Identification / Information (double-post and panel)

• E.1b Parking Identification / Information (single-post and panel)

• E.2 Parking Identification (flag-mounted)

• E.3 Parking Identification (dimensional letters)

Riverwalk Signage

• J1 Riverwalk Identification Totems

Contractor Qualifications

Contractor shall be properly licensed to perform work in the State of North Carolina.

Bidders shall demonstrate experience in the fabrication and installation of custom exterior signage projects

of similar size and complexity. Preferred qualifications include:

• municipal or downtown wayfinding signage experience

• gateway monument fabrication

• installation in active public rights-of-way

• aluminum and steel fabrication

• powder-coated and durable exterior finish systems

• dimensional letter fabrication and installation

• retrofit attachment to existing poles or structures

• coordination with municipalities and public agencies

Site Visit / Field Verification

Bidders are strongly encouraged to visit the project area and verify existing site conditions prior to

submitting a bid.

Submission of a bid constitutes acknowledgment that the bidder has reviewed the project documents and

understands existing field conditions affecting the work.

Bid Submission Requirements

The Wilmington & Beaches Convention & Visitors Bureau will accept sealed bid submissions electronically

via email to Kim Hufham no later than 5 pm EST on June 29, 2026. Please confirm receipt by reply email

upon submission. Late submissions may not be accepted.

Required Submission Materials

Bidders shall submit one (1) complete electronic PDF labeled:

Downtown Wilmington Wayfinding Program – Phase 1 Bid Submission – [Company Name]

containing the following information:

• Completed Bid Form signed by an authorized representative of the company.

• Base Bid Pricing for all sign types identified in the bid package.

• Completed Bid Worksheet with unit pricing for individual sign types, including fabrication and

installation costs where applicable. Must complete the enclosed Bid Worksheet (MS Excel).

• Proposed Fabrication and Installation Schedule, including:

o anticipated shop drawing/submittal timeline

o fabrication lead time

o estimated delivery timing

o anticipated installation duration

• Company Qualifications, including summary of relevant experience in fabrication and installation

of exterior wayfinding, gateway, or municipal signage projects of similar scale.

• References for a minimum of three (3) comparable projects completed within the last five years.

• List of Proposed Subcontractors, if applicable.

• Certificate of Insurance meeting minimum project requirements.

• W-9 Form

• SAM Registration / Unique Entity Identifier (UEI) documentation, if required under ARPA funding

compliance provisions.

• Acknowledgement of Addenda, if any addenda have been issued during the bidding period.

Questions and Clarifications

Questions regarding the bid package shall be submitted in writing to Kim Hufham no later than June 18,

2026. Responses will be distributed to all registered bidders through written addendum.

Incomplete submissions or submissions received after the deadline may be deemed non-responsive and

may not be considered.

Bid Schedule Subject to change at Owner’s discretion.

Milestone

Date

Invitation to Bid Issued

June 12, 2026

Questions Due

June 18, 2026

Final Addendum Issued

TBD

Bids Due

June 29, 2028

Bid Review

July 7, 2026

Notice of Award

July 8, 2026

Contract Execution

July 13, 2026

Fabrication Commencement

July 14, 2026

Installation Start

Substantial Completion

TBD

September 25, 2026

Funding & Compliance Requirements

This project is funded in part through the American Rescue Plan Act (ARPA). Contractor shall comply with

all applicable federal, state, and local requirements associated with project funding, including but not

limited to:

• 2 CFR Part 200

• applicable Treasury reporting requirements

• record retention requirements

• non-discrimination provisions

• conflict of interest requirements

• certification regarding lobbying

• SAM registration and Unique Entity Identifier (UEI) requirements where applicable

All applicable compliance requirements are included in the contract documents.

Reservation of Rights

The Wilmington & Beaches Convention & Visitors Bureau and the City of Wilmington reserve the right to:

• reject any or all bids

• waive technicalities or informalities

• request clarification from bidders

• accept alternates

• award contracts in whole or in part

• postpone award

• negotiate with the selected bidder as necessary in the best interest of the project

Owner Contact

Wilmington & Beaches Convention & Visitors Bureau

Kim Hufham

President/CEO

khufham@wilmingtonandbeaches.com

910-332-8746

In Partnership With

City of Wilmington, North Carolina

Additional ARPA Funding language:

ARPA Funding and Project Schedule Requirements

This project is funded in whole or in part through the American Rescue Plan Act (ARPA) and is subject to

applicable federal funding requirements, including compliance provisions outlined in the contract

documents.

The Wilmington & Beaches Convention & Visitors Bureau and the City of Wilmington intend to obligate

available project funding prior to September 30, 2026, and therefore timely contracting and procurement

are critical to this project.

Bidders shall provide anticipated lead times for:

• shop drawing and submittal preparation

• material procurement

• fabrication duration

• delivery

• installation duration

Bidders are encouraged to identify any long-lead materials, fabrication constraints, or scheduling

considerations that may affect the project timeline.

The Owner intends to award and execute a contract as quickly as practical to meet project funding deadlines.

Fabrication and installation may continue beyond the contract award date in accordance with the approved

project schedule and contract requirements.

Commodity Codes

• NAICS 238990All Other Specialty Trade Contractors
• NAICS 339950Sign Manufacturing

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