Project Information

Bid Title

MEDIUM TO HEAVY DUTY WASTEWATER “PUMPER” TRUCK WITH COLLECTION TANK

Issuing Agency

Bullhead City

Location

Arizona

Published Date

Nov 26, 2025

Closing Date

Dec 17, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

MEDIUM TO HEAVY DUTY WASTEWATER “PUMPER” TRUCK WITH COLLECTION TANK

Starting: 11/26/2025 8:00 AM

Due Date: 12/17/2025 3:00 PM

Department: Bullhead City Utilities

Attachments: IFB.Pumpertruck.111425

The City of Bullhead City is soliciting bids via this Invitation for Bid for the purchase and delivery of  a medium to heavy duty wastewater “pumper” truck with a collection tank for industrial waste management. The wastewater pumper truck will need to include, but is not limited to, the chassis, vacuum pump, collection tank, hoses, valves, clamps, control panels, gauges, safety equipment, any necessary equipment not listed and an extended warranty.

All submittals (one original and one copy) must be submitted in a sealed envelope plainly marked “MEDIUM TO HEAVY DUTY WASTEWATER “PUMPER” TRUCK WITH COLLECTION TANK” and be addressed to the City Clerk’s Office, City of Bullhead City, 2355 Trane Road, Bullhead City, Arizona 86442, and received by no later than 3:00 PM, Arizona time on December 17, 2025.

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CITY OF BULLHEAD CITY

BULLHEAD CITY, ARIZONA

NOTICE OF INVITATION FOR BID

REQUEST FOR OFFER NO: IFB 2026-00000058

MEDIUM TO HEAVY DUTY WASTEWATER “PUMPER” TRUCK WITH

COLLECTION TANK

OPENING DATE AND TIME:

December 17, 2025, at 3:00 PM, AZ TIME

STREET ADDRESS:

City of Bullhead City

2355 Trane Road

Bullhead City, Arizona 86442

MAILING ADDRESS:

City Clerk’s Office

2355 Trane Road

Bullhead City, AZ 86442

Sealed offers for pricing reflected in the invitation to bid for the Utilities Medium to Heavy Duty

Wastewater “Pumper” Truck with Collection Tank (“IFB”) will be received by the Bullhead City Clerk’s

Office, City of Bullhead City, 2355 Trane Road, Bullhead City, Arizona 86442, until the time and date cited

above.

Offers must be in the actual possession of the City Clerk’s Office on or prior to the exact time and date

indicated above. Late or unsigned offers will not be considered under any circumstances.

Offers must be submitted in a sealed envelope. The offer invitation number and Offeror’s name as well as

address should clearly be indicated on the envelope. All offers must be completed in ink or typewritten and

the offer should be returned by the time and date cited above. Offerors should read the entire bid package.

NAME OF COMPANY

STREET OR P.O. BOX

CITY, STATE AND ZIP CODE

E-MAIL

PHONE

OFFERED BY:

IMPORTANT OFFER CHECKLIST

[ ] 1.

[ ] 2.

[ ] 3.

[ ] 4.

[ ] 5.

[ ] 6.

[ ] 7.

[ ] 8.

The offer has been signed in the Offer Section. Offers not signed in this section will

not be considered.

Any required drawings or descriptive literature have been included.

Any addendum(s) or exceptions have been included/noted in Offer Section.

The mailing envelope/package has been addressed to:

STREET ADDRESS:

City of Bullhead City -City Clerk

2355 Trane Road

Bullhead City, Arizona 86442

MAILING ADDRESS:

City Clerk’s Office

2355 Trane Road

Bullhead City, Arizona 86442

The offer package/envelope has been identified with offer number and title.

If the offer is mailed it must be sent in time to be received and stamped in no later

than the specified time on the designated date.

One original and one copy have been included.

All prices been reviewed for mathematical accuracy and the offer finalized.

ADVERTISEMENT

MEDIUM TO HEAVY DUTY WASTEWATER “PUMPER” TRUCK WITH COLLECTION TANK

INVITATION FOR BID

The City of Bullhead City is soliciting bids via this Invitation for Bid for the purchase and delivery of a medium

to heavy duty wastewater “pumper” truck with a collection tank for industrial waste management. The

wastewater pumper truck will need to include, but is not limited to, the chassis, vacuum pump, collection

tank, hoses, valves, clamps, control panels, gauges, safety equipment, any necessary equipment not listed

and an extended warranty.

All submittals (one original and one copy) must be submitted in a sealed envelope plainly marked “MEDIUM TO

HEAVY DUTY WASTEWATER “PUMPER” TRUCK WITH COLLECTION TANK” and be addressed to the

City Clerk’s Office, City of Bullhead City, 2355 Trane Road, Bullhead City, Arizona 86442, and received by no

later than 3:00 PM, Arizona time on December 17, 2025.

A complete copy of this IFB, including specifications, instructions and any amendments may be obtained by

going to the City of Bullhead City website at https://www.bullheadcityaz.gov/business-development/bid-

opportunities/ and on www.publicpurchase.com to download the bid document. A copy may also be picked

up during regular business hours at the City Hall front counter, 2355 Trane Road, Bullhead City, Arizona

86442. Brief procedural questions concerning this IFB can be directed to Jacklyn Renfroe, Administrative

Analyst, 2355 Trane Road, Bullhead City, Arizona 86442, (928) 763-9400 Ext. 8840, FAX (928) 763-0180 or

by email at jrenfroe@bullheadcityaz.gov. Technical questions regarding the substance of this IFB must be

in writing and submitted to Tim Fontenot, Wastewater Manager, tfontenot@bullheadcityaz.gov and received

no later than December 10, 2025. Questions may then be responded to by written amendment to this

document. Oral statements or instructions do not constitute an amendment to the IFB.

The City of Bullhead City reserves the right to accept or reject any or all responses or parts thereto.

Publish:

November 26, 2025

December 3, 2025

December 10, 2025

Table of Contents

NOTICE OF INVITATION FOR BID ........................................................................................................... 1

IMPORTANT OFFER CHECKLIST............................................................................................................. 2

ADVERTISEMENT ..................................................................................................................................... 3

INSTRUCTIONS TO OFFERORS .............................................................................................................. 5

STANDARD TERMS AND CONDITIONS ................................................................................................... 7

SPECIAL TERMS AND CONDITIONS ........................................................................................................ 1

TECHNICAL SPECIFICATIONS............................................................................................................... 20

OFFER..................................................................................................................................................... 22

NOTICE OF AWARD ............................................................................................................................... 25

APPENDIX A - INSURANCE REQUIREMENTS ...................................................................................... 26

APPENDIX B - AUTHORIZED SIGNATURE AFFIDAVIT…………….………………………………………..27

APPENDIX C – NONCOLLUSION AFFIDAVIT ........................................................................................ 28

INSTRUCTIONS TO OFFERORS

1. Preparation of Solicitation:

a. All responsive offers shall be on the forms provided in this solicitation. It is permissible to

copy these forms as required.

b. The Offer document of the solicitation must be submitted with an original ink signature by the

person authorized to sign the offer. Unsigned offers will be considered non-responsive and

rejected.

c. Erasures, interlineations or other modifications in the offer must be initialed by a person

authorized to sign the offer section of the solicitation.

d. In case of error in the extension of prices in the offer, the unit price will govern. No offer

shall be altered, amended or withdrawn after the specified time and date for opening

offers.

e. Periods of time, stated as a number of days, shall be calendar days.

f.

It is the responsibility of all Offerors to examine the entire solicitation and seek clarification of

any item or requirement that may not be clear to them and to check all responses for

accuracy before submitting an offer.

g. No responsibility will attach to a City employee for premature opening of an offer not properly

addressed and identified in accordance with the solicitation documents.

h. A late submittal notification will be sent to the Offeror. Late offer submittals will not be

considered under any circumstances.

i.

Envelopes with insufficient postage may not be accepted by the City.

2. Prospective Offerors Conference: A prospective Offerors conference may be held. If scheduled,

the date and time of this conference will be indicated on the cover page of this document. The

purpose of this conference will be to clarify the contents of this solicitation in order to prevent any

misunderstandings of the City's position. Any doubt as to the requirements of this solicitation or any

apparent omission or discrepancy should be presented to the City at this conference. The City will

then determine the appropriate action necessary, if any, and issue a written amendment to the

solicitation. Oral statements or instructions will not constitute an amendment to this solicitation.

3. Withdrawal of Offer: At any time prior to the specified time and date set for offer opening, an

Offeror (or a designated representative) may withdraw the offer.

4. Amendment of Solicitation: Receipt of a solicitation amendment must be acknowledged by the

Offeror in the submittal.

5. Discounts: Payment discount periods will be computed from the date of receipt of goods or

correct invoice, whichever is later, to the date payment is mailed. Unless freight and other charges

are itemized, any discount provided will be taken on the full amount of invoice. Payment discounts of

30 calendar days or more will be deducted from the offer price in determining the low offer. However,

the City shall be entitled to take advantage of any payment discount offered by the Offeror provided

payment is made within the discount period.

6. Taxes: The City of Bullhead City is not exempt from Federal Excise Tax and Arizona and City sales

tax. Quotations must be separated to show the amount to be added for taxes of any kind, if

applicable.

7. Award of Contract:

a. Unless the Offeror states otherwise, the City reserves the right to award by individual line

Commodity Codes

• NAICS 336120Heavy Duty Truck Manufacturing

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