Project Information

Bid Title

ITB #2026-017 Ambulance Remount Specification

Issuing Agency

Rowan County

Location

North Carolina

Published Date

Oct 27, 2025

Closing Date

Nov 24, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Posted on: October 26, 2025 ITB #2026-017 Ambulance Remount Specification

ITB #2026-017 Ambulance Remount Specification

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INVITATION TO BID

FOR

ROWAN COUNTY

Ambulance Remount Specification

# 2026-017

ROWAN COUNTY

130 West Innes Street

Salisbury, NC 28144

704-216-8178

jody.farrow-bennett@rowancountync.gov

Date Issued: Sunday, October 26, 2025

Date Due: Monday, November 24, 2025, at 10:00 AM ET

Administered By: Jody Farrow-Bennett, Purchasing Director

Rowan County 2026-017

Date Due: Monday, November 24, 2025, at 10:00 AM

NOTICE TO BIDDERS

Invitation to Bid

Ambulance Remount

INVITATION TO BID

One (1) Ambulance Remount – Emergency Services

Rowan County is planning to remount one (1) Type III ambulance for Emergency Services (ES). All bids submitted must

meet or exceed the time frame and the product/service specifications as outlined in this invitation to bid (ITB).

The existing chassis(s) are available for review.

Bids for the Rowan County Emergency Services Ambulance Remount(s) will be accepted until Monday, November 24,

2025, at 10:00 AM ET at the Rowan County Purchasing Department, 130 West Innes Street, Suite 31, Salisbury, North

Carolina 28144. Bid documents may be obtained by contacting the Rowan County Purchasing Director or from the

County website at:

Rowan County Purchasing Department

Attn: Jody Farrow-Bennett, Purchasing Director

130 West Innes Street, Suite 31

Salisbury, NC 28144

704-216-8178

jody.farrow-bennett@rowancountync.gov

https://www.rowancountync.gov/675/Purchasing

Submission of any bid signifies the Bidder’s agreement that their bid and the content thereof, are valid for ninety (90)

calendar days following the submission deadline and will become part of the contract that is negotiated between Rowan

County and the successful Bidder. All prices submitted with the bid shall remain in effect for the ninety (90) days period.

Insurance requirements are listed in the document and will be required only from the awarded vendor before entering

into a contract with Rowan County.

Once the ITB is public all questions related to the ITB shall be directed to the Purchasing Director. Any contact related to

the ITB with County Staff and/or Board of Commissioners will be prohibited and cause for rejection.

Rowan County reserves the right to award and/or reject any and/or all bids and waive any technicalities or irregularities.

For complete details, consult the bid package.

This is the 26th day of October 2025.

Rowan County

By: Jody Farrow-Bennett

Rowan County Director of Purchasing

and Contract Administration

Page 2 of 14

Rowan County 2026-017

Date Due: Monday, November 24, 2025, at 10:00 AM

Contents

Invitation to Bid

Ambulance Remount

1. 1. Section 1: Introduction & General Instructions.............................................................................................. 4

1.1. Intent of Request for Bids ........................................................................................................... 4

1.2. Important Dates ......................................................................................................................... 4

2. 2. Section 2: Bid Submission.................................................................................................................................. 4

2.1. Submission of Bids...................................................................................................................... 4

2.2. Request for Clarification ............................................................................................................. 5

2.3. Errors and Omissions.................................................................................................................. 5

2.4. Signed Bid Considered an Offer .................................................................................................. 5

2.5. Insurance Coverage .................................................................................................................... 5

2.6. Conflict of Interest...................................................................................................................... 6

3. 3. Section 3: Evaluation of Bids ............................................................................................................................. 6

3.1. Award Criteria ............................................................................................................................ 6

3.2. Liquidated Damages ................................................................................................................... 6

3.3. Pricing ........................................................................................................................................ 7

3.4. Required Information ................................................................................................................. 7

4. 4. Section 4: Agreement & General Conditions ..................................................................................................... 7

4.1. Timeline to Execute Contract...................................................................................................... 7

4.2. Availability of Funds ................................................................................................................... 7

4.3. Delivery/Payment/Invoicing ....................................................................................................... 7

4.4. Non-Discrimination .................................................................................................................... 7

4.5. Collusive Bidding ........................................................................................................................ 7

4.6. General Indemnity...................................................................................................................... 7

4.7. Warranty.................................................................................................................................... 8

4.8. Assignment ................................................................................................................................ 8

4.9. Termination................................................................................................................................ 8

5. 5. Section 5: Scope of Work................................................................................................................................... 8

5.1. Scope: ........................................................................................................................................ 8

5.2. Specification:.............................................................................................................................. 9

6. 6. Section 6: Bidder Information Sheet.................................................................................................................13

7. 7. Section 7: Bid Response Form...........................................................................................................................14

Page 3 of 14

Rowan County 2026-017

Invitation to Bid

Date Due: Monday, November 24, 2025, at 10:00 AM

Ambulance Remount

1. Section 1: Introduction & General Instructions

1.1. Intent of Request for Bids

The purpose and intent of this Invitation to Bid (ITB) is intended to provide vendors with a common, uniform set

of specifications to assist them in the development of their proposal and to provide a uniform method for the

County to fairly evaluate such proposals and subsequently select a vendor from which to contract purchase and

services for ambulance remounts.

It is the Respondent's responsibility to be familiar with all federal, state, and local laws, ordinances, codes, and

regulations concerning the submission of this ITB and the work it effects. Ignorance of said enactments shall not

relieve the Respondent of responsibility to comply or complete the work as proposed.

The following documents make up this Request for Bids:

a. This Document

1. Introduction and General Information

2. Bid Submission

3. Evaluation of Bids

4. Agreement & General Conditions

5. Scope of Work

6. Bidder Information Sheet

7. Bid Response Form

1.2. Important Dates

1.2.1. Issue Date:

1.2.2. Deadline for written questions:

1.2.3. Deadline for Submitting Bids:

Sunday, October 26, 2025

Monday, November 10, 2025, at 5:00 PM ET

Monday, November 24, 2025, at 10:00 AM ET

2. Section 2: Bid Submission

2.1. Submission of Bids

Bids must be presented on the Bid Response Form in a sealed envelope. Submit one (1) hard copy and One (1)

electronic submittal in .pdf format using software such as Adobe, CutePDF or PDF Writer, to be utilized for ADA

required public information.

• Electronic deliveries: jody.farrow-bennett@rowancountnc.gov

• Paper Deliveries -mailings/hand-deliveries:

Rowan County Purchasing Department

Attn: Jody Farrow-Bennett, Purchasing Director

130 West Innes Street, Suite 31

Salisbury, NC 28144

The package shall be sealed and plainly marked “ITB 2026-017 One (1) Ambulance Remount”.

Bidders must submit one original sealed bid.

No responsibility shall be attached to Rowan County (the County) for the premature opening of any bid not

properly addressed or identified.

This will be a public bid opening. Once the bid is awarded all bidders will receive notification.

Page 4 of 14

Rowan County 2026-017

Invitation to Bid

Date Due: Monday, November 24, 2025, at 10:00 AM

Ambulance Remount

Sealed Bids are due on Friday, November 14, 2025, at 9:00 AM ET; opening will be held in the J. Newton Cohen,

Sr. Administration Building at 130 West Innes Street, Conference Room 101, Salisbury, North Carolina. Failure to

submit a Bid by this deadline will disqualify the Bidder from consideration in this purchase.

2.2. Request for Clarification

The County will not be bound by or be responsible for any interpretations or conclusions drawn from this ITB.

All questions or requests for clarification or additional information must be submitted in writing no later than

5:00 pm on Monday, November 10, 2025. These written questions or requests must be submitted to Jody

Farrow-Bennett, Purchasing Director, by mail or e-mail. Any questions the County feels are pertinent to all

interested bidders will be delivered to all participating bidders as addenda to this ITB. All addendums will be

posted on the County website https://www.rowancountync.gov/675/Purchasing and it is the responsibility of

the Bidder to check for any addendums. The addenda for clarification will be posted by 5:00 pm on Friday,

November 14, 2025.

In addition, the County assumes no responsibility for conclusions or interpretations derived from technical and

background information presented in this ITB, or otherwise distributed or made available during this

procurement process. The County will not be bound by or be responsible for any explanation, interpretation or

conclusions of this ITB or any documents provided by the County, other than those given in writing by the

County, through the issuance of addenda. It is the full responsibility of the Bidder to thoroughly investigate the

needs/requirements of the County not necessarily assumed in this ITB.

2.3. Errors and Omissions

The Bidder shall not take advantage of any errors or omissions in this ITB and shall promptly notify the County of

any omissions or errors found in this document.

2.4. Signed Bid Considered an Offer

Receipt of a signed bid shall be considered an offer on the part of the Bidder. The terms, conditions, and

specifications of this ITB will become part of the contract if the bid shall be deemed approved and accepted by

the County. In the event of a default on the part of the Bidder after acceptance by the County, the County may

take such action as it deems appropriate, including legal action for damages or specific performance.

2.5. Insurance Coverage

The Bidder shall not commence work under this contract until all insurance required under this section has been

obtained. The Bidder shall not allow any subcontractor to commence work that has been subcontracted until

similar insurance has been obtained by the subcontractor. Also, the Bidder agrees that once awarded and

during the term of this contract, the Bidder, at their sole cost and expense, shall provide commercial insurance

of such type and with such terms and limits as may be reasonably associated with the contract. At a minimum,

the Bidder shall provide and maintain the following coverage and limits:

2.5.1.WORKER’S COMPENSATION

Worker’s compensation insurance as required by North Carolina law to cover all of the Provider’s

employees engaged in any work under the Agreement. Workers’ Compensation in the minimum amount

of $500,000 employer’s liability. A Certificate of Insurance shall be issued confirming the above coverage.

The Certificate must include a clause obligating the Insurer to give thirty (30) days prior notice in the event

of cancellation of or major change in the insurance.

2.5.2.COMPREHENSIVE GENERAL LIABILITY

The Contractor shall maintain Comprehensive General Liability coverage in amounts not less than $500,000

per occurrence / $1,000,000 aggregate. This Certificate must also include a clause obligating the insurer to give

Page 5 of 14

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