Project Information

Bid Title

Tire Recapping Services FY 27

Issuing Agency

City of Kingsport

Location

Tennessee

Published Date

Apr 4, 2026

Closing Date

Apr 22, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Category*	Solicitation Name	Addenda	Engineer/Architect Contact	Pre-bid Meeting	Bid Opening Date & Time / Reply Date
ITB	Tire Recapping Services FY 27		Procurement Department - Nikisha Eichmann - 423-229-9314		Apr 22,2026 04:00 PM ET	SUBMIT BID

Attachment Preview

INVITATION FOR BID

THIS FORM MUST BE COMPLETED AND

SIGNED FOR YOUR BID TO BE CONSIDERED VALID.

Address to: Procurement Manager

City of Kingsport

415 Broad Street

Kingsport, TN 37660

Phone (423) 229-9419 or Fax (423) 224-2433

Date Issued: 04/04/26

F.O.B. Kingsport

Total Number of Pages: 6

This sealed bid in the original copy, subject to the terms and conditions on the attachment, will be received by the

Procurement Manager until 4:00 P.M., Eastern Time on April 22, 2026, at which time will be publicly opened in the

Conference Room # 436, City Hall, 415 Broad Street, Kingsport, Tennessee. IN THE LOWER LEFT CORNER OF

YOUR ENVELOPE ADDRESSED TO ABOVE, MARK YOUR ENVELOPE “TIRE RECAPPING SERVICE” AND

DATE OF THE BID OPENING.

READ TERMS AND CONDITIONS BEFORE COMPLETING THIS FORM

Item Quantity U/I

Description

Recap process must be Bandag or equal (see specifications).

Vendors are requested to submit bids on recap service for the

below listed tires for a 12- month period July 1, 2026 to June

30, 2027. The prices offered would remain in effect for the

period stated, unless canceled or amended by either party upon

30- day written notice. The Vendor would be required to honor

all orders that were dated prior to the date of cancellation or

amendment.

Unit Price Total Price

The total number of recap tires to be issued against this order is

not known and the City is not bound to a total or minimum

amount during the term of this order. Warranty must cover all

defects in material & workmanship for ninety (90) days from

the date the tire is placed on a vehicle. The Vendor would be

responsible to trim up any recap tire found to be out of round

by City Tire Repairman at no additional charge.

No repair work or sectional repair on tires will be authorized

without the approval of the Fleet Maintenance Manager. Tires

would be picked up & returned to the City Garage, FOB

Kingsport.

NOTE: Nail hole repair shall be included in pricing for

recapping.

The purpose of bid is to furnish the City of Kingsport with a

continuous supply of the commodities indicated in this request.

It is understood and agreed between the parties that if any

agreement results from this bid, the City shall be bound

hereunder only to the extent of funds available or which may

hereafter become available for the purpose of this agreement.

It is further understood and agreed between the parties that if

any agreement results from this bid, the City shall not be

obligated to purchase or pay for commodities covered by this

agreement, unless and until, they are requested by the City.

Bidder shall supply samples of tread patterns proposed.

Tread width shall match original tread design.

Submitter is to record pricing on the page titled “COLD CAP”

In compliance with this Invitation for Bid and subject to all conditions thereof, the undersigned agrees, if this bid is accepted within

60 days from the date of the opening, to furnish all of the material/service upon which prices are quoted, delivered at the designated

point(s) within the time specified.

(A) Terms: NET

(B) Specification/Letter of explanation enclosed: YES ( ) NO ( )

__________________________________________________

Handwritten Signature of Authorized Representative

__________________________________________________

Name of Firm

Date

THIS FORM MUST BE SIGNED TO BE CONSIDERED COMPLETE

TERMS AND CONDITIONS

1. Bids must be submitted on this form only and bear the handwritten signature of an authorized representative of the firm to be considered valid. Each

bid will be placed in a separate envelope. Be sure the envelope is completely and properly identified and sealed. Telephone bids or fax bids will not

be accepted. Unless otherwise stated by the City, no bidder may withdraw his bid within a period of sixty (60) days after the date set for the opening

of bids.

2. If prices are quoted FOB Kingsport, TN., delivery to City of Kingsport locations shall be without additional charge.

3. Failure to examine any drawings, specifications, and instructions will be a bidder's risk. If bidder is in doubt as to the true meaning of any part of the

drawings, specifications and instructions or other documents, he should submit a written request for an interpretation to the Procurement Manager.

An interpretation of the documents will be made only by addendum issued by the Procurement Manager to each firm to whom an invitation was

forwarded. The City will not be responsible for explanation or interpretations of bid documents except as issued in accordance herewith.

4. Where a brand or trade name appears in the specifications, it is understood that the brand or trade name referred to, or its approved equivalent,

shall be furnished. If no mention is made of any exceptions, it is assumed that he is bidding on the article mentioned and not an approved equivalent.

5. The bidder is requested to attach brochure-type information on the supplies furnished. All guaranteed and warranties should be clearly stated.

6. Taxes. The City is exempted from Federal excise taxes and state and local sales taxes and bidders must quote prices which do not include such taxes.

An exemption certificate will be furnished upon request.

7. Bids and modifications or corrections thereof received after the closing time specified will not be considered. The City is not responsible for delays in

delivery by mail, courier, etc.

8. Any exceptions to these terms and conditions or deviations from written specifications will be shown in writing and attached to the bid form.

9. Any alteration, erasure, addition to or omission of requested information, change of the specifications, or bidding schedule, is made at the risk of the

bidder and may result in the rejection of the bid, unless such changes are authorized by the specifications.

10. In the event cash discounts are offered by the bidder, the discount date shall begin with the date of the invoice or the date of receipt of all material

covered by the order/contract, whichever is the later date.

11. Charges for boxing or cartage will not be allowed unless previously agreed upon.

12. Default in promised delivery or completion of service and/or failure to comply with specifications authorizes the City to purchase materials,

supplies, vehicles, equipment, or services elsewhere and charge the difference to defaulting Vendor.

13. Bidder agrees to defend and save City of Kingsport from and against all demands, claims, suits, costs, expenses, damages and judgments based upon

infringement of any patents relating to goods specified in this order or the ordinary use or operation of such goods by City or use or operation of such

goods in accordance with bidders direction.

14. In case of error or discrepancy in the mathematics of the bid price, the unit prices shall prevail.

15. By submission of a signed bid, the bidder certifies total compliance with Title VI and Title VII of the Civil Rights Act of 1964, as amended, and all

regulations promulgated thereunder.

16. Contracts and purchases will be made or entered into with the lowest, responsible, compliant bidder meeting specifications for the particular grade

or class of material, work or service desired in the best interest and advantage to the City of Kingsport. Responsible bidder is defined as a bidder

whose reputation, past performance, and business and financial capabilities are such that he would be judged by the appropriate City authority to be

capable of satisfying the City's needs for a specific contract or purchase order.

17. The City reserves the right to determine the low bidder either on the basis of the individual items or on the basis of all items included in its

INVITATION TO BID, unless otherwise expressly provided in the INVITATION TO BID. The City reserves the right to accept any item or group of items of

any kind and to modify or cancel in whole or in part, its INVITATION TO BID.

18. All contracts or purchase orders issued for this award will be governed by the laws of the State of Tennessee without regard to its conflict of laws

principals.

19. Any dispute arising out of any aspect of this purchase order or a contract shall be litigated in state court in Kingsport, Sullivan County, Tennessee or

the federal court for the Eastern District of Tennessee, Northeastern Division. However, neither party shall be obligated to provide any type of pre-

suit notice before initiating a cause of action. The parties waive their right to a jury trial. The parties hereby consent to the mandatory and exclusive

venue and jurisdiction of the state court located in Kingsport, Tennessee or the Federal court for the Eastern District of Tennessee. Service of process

shall comply with the Tennessee Rules of Civil Procedure or applicable federal rules, and City does not agree to any other service of process

procedure.

20. The City, in accordance with its governing directives, reserves the right to reject any and all bids, to waive any informality or irregularities in bids and

unless otherwise specified by the bidder, to accept any item.

21. This Bid includes an option to allow the City of Kingsport the right to purchase additional vehicles/equipment. The City’s use of this option will be

dependent upon the price offered by the vendor and the availability of funding. The City may exercise this option clause for a period of twelve (12)

months after the award of the Bid. The City is aware that costs may increase for vehicle/equipment manufacture and delivery, and therefore a price

adjustment for unit cost may be negotiated between the two parties. Documentation of cost increase is to be provided to the City by the Awarded

Bidder as requested.

22. The contract will be awarded for a period of one (1) year with a renewal option on an annual basis in one (1) year increments providing all terms,

conditions and cost are acceptable to both parties. The City reserves the right to re-bid at the end of any contract period.

23. ACCESSIBILITY

a) Offeror/Bidder warrants that its services conform to the accessibility guidelines as required by 28 CFR Part 25, including, but not limited to, supporting

assistive software or devices such as large-print interfaces, text-to-speech output, refreshable braille displays, voice-activated input, and alternate

keyboard or pointer interfaces, established by the World Wide Web Consortium's Web Content Accessibility Guidelines 2.1 (WCAG 2.1), and the

accessibility guidelines established by Section 508 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794d), and implementing regulations set forth

in 36 C.F.R. Part 1194. Offeror/Bidder shall provide City a current completed Voluntary Product Accessibility Template (VPAT) to detail compliance with

28 CFR Part 25. Failure to comply with these requirements shall result in the City rejecting the proposal/bid.

TERMS AND CONDITIONS

Page 2 of 2

24. CONFLICT OF INTEREST:

a) No Board Member or officer of the City of Kingsport or other person whose duty it is to vote for, let out, overlook or in any manner

superintend any of the work for the City of Kingsport has a direct interest in the award of the vendor providing goods or services.

b) No employee, officer or agent of the grantee or sub-grantee will participate in selection, or in the award or administration of an award

supported by Federal funds if a conflict of interest, real or apparent, would be involved. Such a conflict would arise when the employee,

officer or agent, any member of their immediate family, his or her partner, or an organization, which employs, or is about to employ, any of

the above, has a financial or other interest in the firm selected for award.

c) The grantee’s or sub-grantees officers, employees or agents will neither solicit nor accept gratuities, favors or anything of monetary value

from vendors, potential vendors, or parties to sub-agreements.

d) Do you or any officers/part-owners/stake-holders/employees of this company have any relative(s) (relatives include spouse, children,

stepchildren or any to whom you are related by blood or marriage) that are currently employed by the City of Kingsport, Tennessee,

including the Kingsport City School System or serve on the Kingsport Board of Mayor and Aldermen or the Kingsport Board of Education?

_____Yes ______No

If you answered yes please state the name and relationship of the employee or member of the Kingsport Board of Mayor and Aldermen or

Kingsport Board of Education member ____________________________________________________________________

e) Are you or any officers/part-owners/stake-holders/employees of this company also employees of the City of Kingsport, including the

Kingsport City School System or serve on the Kingsport Board of Mayor and Aldermen or Kingsport Board of Education?

_______Yes ______No

If you answered yes please state the name of the employee or board member

_______________________________________________________________

f) By submission of this bid, the vendor is certifying that no conflicts of interest exist.

25. DRUG FREE WORKPLACE REQUIREMENTS:

a) Private employers with five or more employees desiring to contract for construction services attest that they have a drug free workplace

program in effect in accordance with TCA 50-9-112.

26. ELIGIBILITY:

a) The vendor is eligible for employment on public contracts because no convictions or guilty pleas or pleas of nolo contender to violations of

the Sherman Anti-Trust Act, mail fraud or state criminal violations with an award from the State of Tennessee or any political subdivision

thereof have occurred.

27. GENERAL:

a) Vendor fully understands the preparation and contents of the attached offer and of all pertinent circumstances respecting such offer.

b) Such offer is genuine and is not a collusive or sham offer.

28. IRAN DIVESTMENT ACT:

a) Concerning the Iran Divestment Act (TCA 12-12-101 et seq.), by submission of this bid/quote/proposal, each vendor and each person signing

on behalf of any vendor certifies, and in the case of a joint bid/quote/proposal, each party thereto certifies as to its own organization, under

penalty of perjury, that to the best of its knowledge and belief that each vendor is not on the list created pursuant to § 12-12-106.

29. NON-COLLUSION:

a) Neither the said vendor nor any of its officers, partners, owners, agents, representatives, employees or parties interest, including this

affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly, with any other responder, firm, or person to submit a

collusive or sham offer in connection with the award or agreement for which the attached offer has been submitted or to refrain from

making an offer in connection with such award or agreement ,or collusion or communication or conference with any other firm, or, to fix

any overhead, profit, or cost element of the offer price or the offer price of any other firm, or to secure through any collusion, conspiracy,

connivance, or unlawful agreement any advantage against the City of Kingsport or any person interested in the proposed award or

agreement.

b) The price or prices quoted in the attached offer are fair, proper and not tainted by any collusion, conspiracy, connivance, or unlawful

agreement on the part of the firm or any of its agents, representatives, owners, employees, or parties in interest, including this affiant.

30. BACKGROUND CHECK REQUIREMENT FOR SCHOOL SYSTEM SUPPLIERS:

a) In submitting this bid/quote/proposal, you are certifying that you are aware of the requirements imposed by TCA § 49-5-413 (d) to conduct

criminal background checks through the Tennessee Bureau of Investigation and the Federal Bureau of Investigation on yourself and any of

your employees who may come in direct contact with students or who may come on or about school property anytime students are present.

You are further certifying that at no time will you ever permit any individual who has committed a sexual offense or who is a registered sex

offender to come in direct contact with children or to come on or about school property while students are present.

31. NON-BOYCOTT OF ISRAEL AFFIDAVIT

a) Concerning the Non-Boycott of Israel Act (TCA 12-4-1 et seq.), by submission of this bid/quote/proposal, each supplier and each person

signing on behalf of any supplier certifies, and in the case of a joint bid/quote/proposal, each party thereto certifies as to its own

organization, under penalty of perjury, that to the best of its knowledge and belief that each supplier is not boycotting Israel pursuant to §

12-4-1 and will not during the term of any award. Note: Applicable only to contracts of $250,000 or more and to suppliers with 10 or more

employees.

Description:

Tire Cap Cold MS

11R22.5 – Gripper 22/32"

Tire Recap Mud and Snow

255/70R22.5 – Gripper 22/32"

Tire Recap Mud & Snow

12R22.5 – XDUS Refuse Tread 32/32”

Tire Recap Mud & Snow

11R22.5 – XDUS Refuse Tread 32/32”

COLD CAP

Estimated Annual Quantity:

70

12

100

200

Price:

Please provide specific information regarding the retreads that are being offered such as

manufacturer, brand name, model number, type, etc.

Commodity Codes

• NAICS 423130Tire and Tube Merchant Wholesalers
• NAICS 441320Tire Dealers
• NAICS 811198All Other Automotive Repair and Maintenance

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