Project Information

Bid Title

RFQ 042726LB COSO Training and Implementation

Issuing Agency

Memphis City Schools

Location

Tennessee

Published Date

Apr 6, 2026

Closing Date

Apr 27, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

RFQ RFQ 042726LB COSO Training and Implementation

Deadline Date/Time: April 27, 2026 @10:00 AM CST

Attachment Preview

April 6, 2026

SHELBY COUNTY BOARD OF EDUCATION

PROCUREMENT SERVICES

160 South Hollywood Street, Room 126 Memphis, Tennessee 38112-4892  Phone (901) 416-5376

(This document will not be accepted electronically or by facsimile. All submissions must be mailed or delivered to the above

address.)

Request for Qualifications

(NOT AN ORDER)

Please submit qualifications on the item(s) listed below. The right is reserved to reject any or all submissions. If substitutions

are offered, give full particulars. The submission must be submitted no later than April 27, 2026 @ 10:00 AM, CST.

The Shelby County Board of Education reserves the right to accept or reject any or all submissions, or any part thereof, and to

waive any minor informalities and/or technicalities that are deemed to be in the best interest of the Shelby County Board of

Education. Successful Vendors shall be paid only when delivery is complete. *For the appropriate purchases, all material data

safety data sheets (MSDA) must accompany all shipments covered under Tennessee Hazardous Chemical Right to Know Law-

Tennessee Public Chapter #417- House Bill #731.

REQUEST FOR QUALIFICATIONS

COSO Training and Implementation

For the purposes of this document, SCBE shall mean The Shelby County Board of Education and MSCS shall mean The

Memphis and Shelby County Schools. The term District shall mean the Memphis Shelby County School District. Submissions

MUST be received by Memphis-Shelby County Schools (“MSCS” or “District”) by the due date and time set forth above.

During the solicitation process Vendors are not permitted to contact the Board and project Owner regarding the posted

solicitation. Failure to adhere to this requirement may subject the respondent to immediate disqualification.

Questions or requests for clarification of technical issues and terms pertaining to this RFQ must be submitted in writing via

e-mail to BRAXTONL@SCSK12.ORG and received by SCBE no later than April 13, 2026 @ 10:00 AM, CST.

ISSUED BY: LaQueeya Braxton, Director of Procurement

RFQ #042726LB

We propose to furnish the item(s) and/or services outlined in the RFQ at prices quoted and guarantee safe delivery F.O.B. delivered and

as specified. Request for Qualifications are submitted with a declaration that no Shelby County Board of Education Member or employee

has a financial or beneficial interest in this transaction.

_________________________________________________________________________________________________________________________

NAME OF FIRM

PHONE

FAX#

________________________________________

ADDRESS

__________________________________________________

CITY

STATE

ZIP CODE

___________________________________________________

E-MAIL ADDRESS

____________________________________________________

AUTHORIZED REPRESENTATIVE NAME

___ CHECK HERE IF YOUR COMPANY QUALIFIES AS A LOCAL VENDOR

PLEASE NOTE: Per the Memphis-Shelby County Schools Local Preference Purchasing Board Policy 2011, local preference purchasing means

giving preference to businesses located within Shelby County, Tennessee where local vendors must have a physical address located within the

limits of Shelby County for at least six (6) months prior to the solicitation opening date. A Post Office Box is not acceptable.

CHECK HERE IF YOU ATTACHED A COPY OF A VALID SHELBY COUNTY BUSINESS LICENSE.

“Shelby County Board of Education does not discriminate in its Programs or employment on the basis of race, color, religion, national origin, handicap/disability, sex

or age.”

1

PART I: SCOPE OF WORK………………………………………………………………………………………...3

1.0 BACKGROUND ............................................................................................................................... 3

2.0 SCOPE OF SERVICES ................................................................................................................... 3

3.0 NON-EXCLUSIVE............................................................................................................................ 3

4.0 NOTICE OF INTENT TO AWARD……………………………………………………….……………….3

PART II: GENERAL TERMS AND CONDITION…………………………………………………….……………4

1.0 STATEMENT OF CONFIDENTIALITY ............................................................................................ 4

2.0 TERM OF AGREEMENT ................................................................................................................. 4

3.0 PRE-RFQ MEETING........................................................................................................................ 4

4.0 QUESTIONS AND INQUIRIES ........................................................................................................ 4

5.0 POINT OF CONTACT TECHNICAL CONTACT .............................................................................. 5

6.0 CONTRACT FACILITATOR/SCBE SUPERVISION ........................................................................ 5

7.0 CONTRACT TYPE ........................................................................................................................... 5

8.0 PAYMENT TERMS .......................................................................................................................... 5

9.0 RFQ REVISIONS ............................................................................................................................. 5

10.0 SUBMISSION DEADLINE................................................................................................................ 5

11.0 RFQ OPENING ................................................................................................................................ 6

12.0 DURATION OF OFFER ................................................................................................................... 6

13.0 INSURANCE .................................................................................................................................... 6

14.0 LIQUIDATED DAMAGES................................................................................................................. 6

15.0 CRIMINAL BACKGROUND CHECK/PHOTO IDENTIFICATION BADGE ...................................... 6

16.0 COMPLIANCE WITH LAWS………………………………………………………………………………7

17.0 LEGAL COMPLIANCE…………………………………………………………………………………….7

18.0 BONDING………………………………………………………………………………………………..….7

19.0 TERMS AND CONDITIONS ............................................................................................................ 7

PART III: RFQ FORMAT…………………………………………………………………………… ……..............9

1.0 GENERAL FORMAT ........................................................................................................................ 9

2.0 RFQ FORMAT ................................................................................................................................. 9

PART IV: EVALUATION AND SELECTION PROCEDURE………………………………………………….. 12

1.0 EVALUATION COMMITTEE.......................................................................................................... 12

2.0 EVALUATION PROCESS.............................................................................................................. 12

3.0 EVALUATION CRITERIA............................................................................................................... 12

PART V: SCOPE OF SERVICES (DETAILS)…………………………………………………...………………14

PART VI: APPENDICES

APPENDIX A – TERMS AND CONDITIONS

APPENDIX B – ADDENDA ACKNOWLEDGEMENT

APPENDIX C – REFERENCES

APPENDIX D – NON-COLLUSION CERTIFICATE

APPENDIX E – DEBARMENT AFFIDAVIT

APPENDIX F – ANTI-BRIBERY AFFIDAVIT

APPENDIX G – CERTIFICATE OF INSURANCE COVERAGE

APPENDIX H – POLICY 2011 LOCAL PREFERENCE PURCHASING

APPENDIX I – NONBOYCOTT OF ISRAEL CERTIFICATION

APPENDIX J- IRAN DIVESTMENT ACT CERTIFICATION

APPENDIX K- CERTIFICATIFICATION REGARDING LOBBYING

2

PART I: SCOPE OF WORK

1.0 BACKGROUND

Shelby County Board of Education (SCBE) is the legal name of the Memphis-Shelby

County Schools (MSCS) district. MSCS is Tennessee’s largest public school district and

is among the 25 largest public-school districts in the United States. MSCS serves

approximately 110,000 students in more than 200 schools. We employ more than 6,200

teachers and 6,000 support personnel to serve our unique student population

while offering programming and services to fit the needs of all our students.

Memphis-Shelby County Schools has created a data-driven culture that serves as the

backdrop for strategic decision-making and informed solution-based decisions. The

information gleaned from data, research-based strategies, and performance outcomes

provides our district with amazing opportunities to offer high-quality educational options

to every student.

The MSCS mission is to prepare all students for success in learning, leadership, and

life through three strategic initiatives. The initiatives are:

1. Strengthen Early Literacy (K-2) and Continuing Literacy (3-12)

2. Recruit, Retain, Immerse, and Entrench

3. Relevant, Rigorous, and Equitable Academics

2.0 SCOPE OF SERVICES

SCBE RFQ’s for: COSO Training and Implementation. A description of the

requested services is contained in the Request for Qualifications (see pages 14-17

for the complete scope of services). Responses submitted must meet or exceed all

requirements. Submissions that do not meet or exceed all requirements will be

considered non-responsive.

3.0 NON-EXCLUSIVE

The intent of this contract is to provide SCBE with an expedited means of procuring

supplies and/or services. The contract resulting from this RFQ is for the convenience of

SCBE and is considered to be a "Non-Exclusive" use contract. SCBE does not

guarantee any predetermined usage or quantities.. SCBE will not be held to purchase

any particular Brand, in any groups, prices or discount ranges, but reserves the right to

purchase any item/items listed in the price schedule.

4.0 NOTICE OF INTENT TO AWARD

A Notice of Intent to Award is written notification that a vendor has been selected for a

contract award. This letter is not a guarantee of award. The Board of Education reserves

the right to reject or accept the recommendation submitted as a result of this RFQ. If the

Board accepts and approves the recommendation, an executed agreement will be

submitted to the successful supplier. If the Board rejects the recommendation, MSCS

shall rescind the Notice of Intent to Award.

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PART II: GENERAL TERMS AND CONDITIONS

1.0 STATEMENT OF CONFIDENTIALITY

It is understood and agreed that all information pertinent to this solicitation may contain

trade secrets, which are confidential and proprietary. The selected vendor agrees not to

disclose or knowingly use any confidential or proprietary information of SCBE and/or

third-party participant.

2.0 TERMS OF AGREEMENT

The anticipated term of this contract is for one (1) year with one (1) additional one (1)

year option to renew, not to exceed two (2) years.

3.0 PRE-PROPOSAL MEETING: N/A

4.0 QUESTIONS AND INQUIRIES

No interpretation of the meaning of the scope of services or other documents will be

made to any Service provider or Supplier orally. Questions shall be submitted in writing

to the Point of Contact (see Part II, § 5.0). To be given consideration, the questions must

be received NO LATER THAN April 13, 2026 @ 10:00 AM, CST. Questions that are

deemed to be substantive in nature will receive a response in the form of an addendum

which shall be published on the MSCS Procurement website by EOD on April 15, 2026.

(www.scsk12.org/procurement/bids). Please do not submit questions in PDF format. It is

incumbent upon the vendor /potential respondents to check the MSCS Procurement

website regularly for any publications or addenda.

RFQ Schedule

RFQ Post

April 6, 2026

Questions Due

April 13, 2026 @ 10:00 AM (CST)

Q&A Posted

April 15, 2026, by End of Day

RFQ Due

April 27, 2026 @ 10:00 AM (CST)

****Vendor Presentations – TBD

4

5.0 POINT OF CONTACT

LaQueeya Braxton

BRAXTONL@SCSK12.ORG

6.0 CONTRACT FACILITATOR /SCBE SUPERVISION

The Vendor’s performance will be under the technical direction of the Buyer/Requesting

Department/Project Manager who will be responsible for ensuring vendor’s compliance

with the requirements of this contract to include managing the daily activities of the

contract, providing technical guidance to the contract, and overall project scheduling and

coordination. The vendor shall be accountable to the end users on all matters relating to

the scope of work.

7.0 CONTRACT TYPE

The contract resulting from this solicitation will be a price contract based on the scope of

work.

8.0 PAYMENT TERMS

The Vendor shall submit an invoice detailing the services provided and the actual costs

incurred. Payment shall be in accordance with line-item price on the Purchase Order and

made within 30 days after the date on the invoice.

SCBE reserves the right to reduce or withhold contract payment in the event the Vendor

does not provide the Department with all required deliverables within the timeframe

specified in the contract or if the Vendor otherwise materially breaches the terms and

conditions of the contract.

9.0 RFQ REVISIONS

Should it become necessary to revise any part of this RFQ, addenda will be posted on

SCBE’s Procurement Office website @ http://www.scsk12.org/procurement/bids. All

addenda, amendments or changes issued shall be deemed received by Vendor provided

they are posted to SCBE Procurement Office website. Failure of any Vendor to receive

or acknowledge receipt of such addenda or interpretation shall not relieve any Vendor

from any obligations under this RFQ as amended by all addenda. All addenda so issued

shall become part of the award.

10.0 SUBMISSION DEADLINE

To be eligible for consideration, submissions must be received at the Procurement Office

no later than April 27, 2026 @ 10:00 AM, CST. Vendors mailing submissions shall allow

sufficient carrier delivery time to ensure timely receipt of their submission to the

Procurement Office. After the submission deadline, no matter what the reason, the RFQ

will be returned unopened. Delivery to SCBE mailroom, lobby, etc. shall not constitute

delivery. The Procurement Office is located at 160 S. Hollywood Street, Room 126,

Memphis, TN 38112. RFQ responses delivered to any other location shall not

constitute delivery to the Procurement Services Office.

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Commodity Codes

• NAICS 541511Custom Computer Programming Services
• NAICS 541519Other Computer Related Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 611430Professional and Management Development Training

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