Project Information

Bid Title

Transcript Services

Issuing Agency

University of Northern Iowa

Location

Iowa

Published Date

Feb 24, 2026

Closing Date

Mar 18, 2026

Government Level

State & Local

Status

Closed

Ref. #

Q9645

Original Source

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Bid Documents

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Project Description

Bid Information

Type	Request for Proposals
Status	Issued
Number	Q9645 (Transcript Services)
Issue Date & Time	2/24/2026 03:00:01 PM (CT)
Close Date & Time	3/18/2026 12:00:00 PM (CT)
Question Cut Off Date	3/12/2026 12:00:00 PM (CT)
Notes	The University of Northern Iowa is seeking information from qualified suppliers to provide the goods and/or services described herein. Suppliers should read and completely understand the proposed Purchase Documents described herein. All proposals should be based on the requirements described here. Suppliers are cautioned to allow ample time for the submittal of RFP responses well before the due date time requirement. Bids must be submitted via the UNI-Bid system. All inquiries or requests for clarification or interpretation or to notify the University of errors or omissions relating to this Request must be directed to the DESIGNATED CAMPUS CONTACT noted on this bid.

Contact Information

Name	Molly Ungs Senior Purchasing Agent
Address	103 Gilchrist Hall Cedar Falls, IA 50614-0008 USA
Phone	(319) 273-6448
Fax
Email	molly.ungs@uni.edu

Bid Attachments

File Name	Description	File Size
General Terms and Conditions.pdf	General Terms and Conditions	95 KB	337894	4990012
Bid Instructions.pdf	Bid Instructions	57 KB	337894	4220685

Attachment Preview

Definitions

The University - The University is the University of Northern Iowa. The term University means the

University or the University's authorized representative. The University may be referred to as

“University” or “UNI”.

The Company- The Company is the person or organization to which the University will issue a

contractual agreement, when/if award of this Request for Proposal is made. The term Company means

the Company or the Company's authorized representative.

The Work - The Work comprises the services and expenses required by the Contract Documents to

carry out the contract.

The Product -The Product comprises of the goods and/or services required by the Company to fulfill

the needs of this RFP.

The Agreement - The Agreement refers to the contractual agreement between UNI and the awarded

Company, detailed in the contract documents and signed by both parties, and incorporating the RFP

and Company’s response by reference. The agreement may be referred to as “Contract” or

“Agreement”.

Contract Documents -The Contract Documents shall consist of this RFP (Proposal Instructions and

Conditions, Terms and Conditions of the Contract, Scope of Work, Proposal Content, Form of Proposal,

and all attachments), any subsequent Addenda Issued by UNI, Bidders response to this RFP, and any

contractual agreement that results from this RFP.

Availability of Contract to Other Entities

All other agencies of the State of Iowa, Independent Purchasing Authorities and all political

subdivisions of the State of Iowa may make purchases pursuant to the Base Contract and/or Ancillary

Contracts. A Buyer may include additional contractual requirements and the Supplier agrees to be

bound by the additional requirements if it accepts the Purchase Instrument.

Code of Fair Practice

The Company shall not discriminate against any employee or applicant for employment because of

race, creed, color, religion, national origin, sex, sexual orientation, age, disability, veteran status, or

any other basis where protected by law, except where it relates to a bona fide occupational

qualification. In the event of the Company’s noncompliance with this clause or with any related federal

or state regulations, this contract may be canceled, terminated or suspended in whole or in part and

the Company may be declared ineligible for further contracts with the Board of Regents, State of Iowa.

Subcontractors

Company is specifically advised that any person, firm, or other party to whom it is proposed to award a

subcontract under this Agreement must be approved in advance, in writing, and be acceptable to UNI.

The Company is responsible for all acts of its subcontractors, as well as, the subcontractors’

performance of delegated duties. Company shall be solely responsible for payment to all

subcontractors or secondary suppliers that the Company may engage for the completion of any

contractual agreement with UNI.

Indemnification

To the fullest extent permitted by law, Company shall defend, indemnify, and hold harmless UNI, its

agents, successors, and assigns, the Board of Regents, State of Iowa, and the State of Iowa from and

against all claims, damages, losses, and expenses, including but not limited to attorneys’ fees, arising

out of or resulting from the performance and compliance with the terms and obligations of the

Agreement, provided that any such claim, damage, loss, or expense (1) is attributable to bodily injury,

sickness, disease, or death, or to injury to or destruction of tangible property, including the loss of use

resulting there from, and (2) is caused in whole or in part by any negligent act or omission of Company,

it’s subcontractor, or anyone directly or indirectly employed by any of them or anyone for whose acts

any of them may be liable, regardless of whether or not is caused in part by a party indemnified

hereunder. Such obligation shall not be construed to negate, abridge, or otherwise reduce any other

right or obligation of indemnity which would otherwise exist as to any party or person.

In any and all claims against UNI, its agents, successors, and assigns, the Board of Regents, State of

Iowa, and the State of Iowa by any employee of Company, and subcontractors, anyone directly or

indirectly employed by any of them or anyone for whose acts any of them may be liable, the

indemnification obligation shall not be limited in any way by any definition or boundary on the amount

or type of damages, compensation or benefits payable by or for Company or any subcontractor under

workers’ compensation acts, disability benefit acts or other employee benefit acts.

Termination

If Company is adjudged bankrupt or makes a general assignment for the benefit of creditors, if a

receiver is appointed on account of Company's insolvency, if Company repeatedly refuses or fails to

supply enough employees, management staff, or equipment to adequately provide timely delivery or

services for UNI, or if Company is otherwise guilty of a substantial violation of the Contract

Documents, UNI may terminate the Agreement after giving Company a minimum thirty (30) days

written notice, without penalty to UNI.

In any case where Company has failed to provide equipment and services or has provided

nonconforming equipment and services, UNI shall provide a Cure Notice. If after notice Company

continues to be in default, UNI may procure services from another source and terminate the

Agreement, without penalty to UNI. Company may be required to pay UNI the difference if a higher

cost firm is selected.

With the mutual agreement of both parties, the Agreement may be terminated on an agreed date

prior to the end of the contract period without penalty to either party.

Immunity from Liability

Every person who is a party to this Agreement is hereby notified and agrees that UNI, and its agents,

successors, and assigns are immune from liability and suit for or from Company's activities involving

third parties and arising from this Agreement.

Non-appropriation of Funds

Notwithstanding other provisions of any award resulting from this RFP, if funds anticipated for the

fulfillment of this agreement are at any time not forthcoming or insufficient, either through the failure

of the Iowa Legislature or the federal government to provide funds or the program under which funds

were provided is altered, then UNI shall have the right to terminate this agreement without penalty by

giving not less than thirty (30) days written notice documenting the lack of funding or program change.

Vendor Code of Conduct

University of Northern Iowa is committed to socially and environmentally responsible purchasing

consistent with the values in our strategic plan. The University of Northern Iowa expects high quality

in the products, services and business practices of all of its business partners. This commitment

enjoys broad support on campus.

Preference Laws

UNI will give preference to purchasing from Iowa based businesses if the proposals submitted are

comparable in pricing and their ability to meet all other evaluation criteria, when compared with

proposals submitted by other Companies.

Short List Suppliers/Negotiations

Upon completion of proposal review, evaluation, and scoring, UNI reserves the right to identify a

shortlist of suppliers who will best serve the University. This group of suppliers may be asked to give an

onsite presentation to the University RFP evaluation committee and other UNI representatives. The

University reserves the right to conduct negotiations/multiple rounds of negotiations until the

University reaches satisfaction that a competitive and mutually beneficial contract can be awarded to

the most responsive Supplier(s). During these negotiations, UNI reserves the right to accept revisions

of proposals and negotiate price. Negotiations will be structured to safeguard information and ensure

that all Suppliers in the competitive range are treated fairly.

Open Competition

Where, in these contract documents, reference is made to materials, trade names, catalog numbers or

articles of certain manufacture, it is done for the purpose of establishing a basis of comparative

quality, type or style and not for the purpose of limiting competition. It shall be understood that such

method of description is not intended to exclude other items, processes, similar designs, or kinds of

materials, but is intended merely as a means of establishing a standard of comparison. Other

manufacturing processes may be used, if, in the opinion of UNI, they are acceptable in serviceability,

durability, quality, functional capabilities and design.

UNI reserves the right to reject any substitute article or material, and/or the associated bid which, in

UNI's opinion, does not meet the standard of quality established by such a reference in the contract

documents.

Companies offering other than the items specified shall submit, with their bid, catalog cuts, brochures,

and detailed specifications covering the items on which they are bidding. In addition, include samples

of paint, laminate chair frame finishes and standard fabrics. Any deviation from the contract

documents contained in this bid shall be noted by the company on the Bid Compliance Form. (See

Attachment A.) Where the company proposes to substitute an article or material, the company shall

be prepared to submit samples, upon request, for UNI's inspection. The cost of transportation, both

ways, of such samples shall be borne by the company.

The company is expected to comply fully with the contract documents in this bid solicitation. In the

event the company's materials or equipment do not conform, and those deviations have not been

stated on the Bid Compliance Form, the company will be responsible for furnishing materials and

equipment, which fully conform at no change in their bid price.

Access to Company Records/Audits

The Company agrees to keep and provide full access to all records that pertain to UNI throughout the

period that the Agreement remains in effect and for a minimum of seven (7) years after the

Agreement is terminated, unless required to retain for a longer period by state or federal statute. The

University reserves the right to audit such records and employ the Auditor of the State of Iowa or any

other auditor the University deems appropriate to perform an audit of Company records. Should such

audit disclose incorrect billings or improprieties, the University reserves the right to charge Company

for the cost of the audit and pursue appropriate reimbursement.

Amendments to the Agreement

When awarded, the Agreement shall not be changed, modified, altered, or amended in any respect

without the mutual consent of the parties hereto, which consent shall be evidenced by a written

amendment to the Agreement executed by both parties.

Guarantee

In filling this order, Company warrants and guarantees to University that the articles are in

compliance with sections 5 and 12 of the Federal Trade Commission Act; the Fair Packaging and

Labeling Act; the Federal Food, Drug and Cosmetic Act; the Consumer Product Safety Act; the

Federal Insecticide, Fungicide and Rodenticide Act; the Federal Hazards and Substance Act; the Fair

Labor Standards Act; the Wool Products Labeling Act; the Flammable Fabrics Act; the Occupational

Safety and Health Act; and the Federal Anti-Kickback Enforcement Act; Debarment and Suspension

policies (E.O.s 1249 and 12689); Contract Work Hours and Safety Standards Act (40 U.S.C. 327-333);

Rights to Inventions Made Under a Contract or Agreement in accordance with 37 CFR part 401;Byrd

Anti-Lobbying Amendment (31 U.S.C. 1352) Clean Air Act (42 U.S.C. 7401 et seq.) and the Federal

Water Pollution Control Act (33 U.S.C. 1251 et seq.), as amended; Davis-Bacon Act, as amended (40

U.S.C. 276a to a-7); Buy American Act.

Export Control

Company acknowledges that a foreign national(s) may use the device/technology/and or data you

propose, at the University. Company shall comply with all U.S. export controls laws and regulations,

including but not limited to the International Traffic in Arms Regulations (ITAR), 22 CFR Parts 120

through 130, and the Export Administration Regulations (EAR), 15 CFR Parts 730 through 799, in the

performance of this Agreement. In the absence of available license exemptions/exceptions, Company

shall be responsible for obtaining the appropriate licenses or other authorizations, if required, for

exports of hardware, technical data, and software, or for the provision of technical assistance.

Company shall be responsible for all regulatory record keeping requirements associated with the use

of licenses and license exemptions/exceptions. Company shall be responsible for obtaining the

appropriate licenses or other authorizations, if required, for exports of hardware, technical data, and

software, or for the provision of technical assistance. Company shall be responsible for all regulatory

record keeping requirements associated with the use of licenses and license exemptions/exceptions.

Prior to disclosing or transferring to University any hardware, technical data, software or product

utilizing any such data which is subject to export controls under federal law, Company shall notify the

University in writing of the nature and extent of the export control. The University shall have the right

to decline any such technical data or product utilizing such data. In the event Company sends any such

technical data or product that is subject to export control, without notice of the applicability of such

export control, the University has the right to immediately terminate the Agreement.

Energy Star Purchases

Whenever possible, UNI will purchase equipment that is rated energy efficient by this joint program of

the U.S. Environmental Protection Agency and the U.S. Department of Energy.

Hazardous Material

All packaging, transportation and handling of hazardous materials shall be in accordance with

applicable federal and state regulations including, but not limited to, the Material Safety Data Sheet

provision of O.S.H.A. Hazard Communication Standard 29 CFR 1910.1200, and Iowa Administrative

Code, Section 530.

Clean Air and Water Certification

Company certifies by filling this order that its facility is not on the Environmental Protection Agency

(EPA) List of Violating Facilities. Company will immediately notify University Purchasing Services of the

receipt of any communication indicating that any company’s facilities are under consideration to be

listed on the EPA List of Violating Facilities.

Commodity Codes

• NAICS 561410Document Preparation Services

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