Project Information

Bid Title

Professional Development for Since Time Immemorial

Issuing Agency

Office of Superintendent of Public Instruction

Location

Washington

Published Date

Nov 7, 2025

Closing Date

Nov 21, 2025

Government Level

State & Local

Status

Closed

Ref. #

RFQ - 2026-05

Original Source

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Bid Documents

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Project Description

Number	Document(s)	Updates	Status	Agency Contact Name
RFQ - 2026-05	Professional Development for Since Time Immemorial Exhibit A - Certifications and Assurances Exhibit B - Qualification Affirmations Exhibit E - Contract Issues List	Addendum 01 - Pre-Bid Conference Q&A (Posted 11/7/25) Pre-Bid Conference Presentation	Due: 11/21/2025 - 3:00pm	Kyla Moore(link sends email)	Log in to the Pre-Bid Conference Here(link is external)	November 5, 2025 - 3:00pm

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Request for Qualifications No. 2026-05

Professional Development Training for Since

Time Immemorial

STATE OF WASHINGTON

OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

OLYMPIA, WASHINGTON

PRE-BID CONFERENCE: 3:00 p.m., Pacific Time (PT) on November 5, 2025

PROPOSAL DUE DATE: 3:00 p.m., Pacific Time (PT) on November 21, 2025

ESTIMATED CONTRACT PERIOD: January 2, 2026 – June 30, 2026. Amendments extending the

period of performance, if any, shall be at the sole discretion of OSPI.

CONSULTANT ELIGIBILITY: This solicitation is open to those Consultants who satisfy the

minimum qualifications stated herein and that are available for work in Washington State.

SUBMIT PROPOSAL TO: contracts@k12.wa.us

All communications concerning this RFQ must be directed only to the RFQ Coordinator via email.

Any other communication will be considered unofficial and non-binding on OSPI. Consultants

are to rely on written statements issued by the RFQ Coordinator. Communication directed to

parties other than the RFQ Coordinator may result in disqualification of the Consultant.

This RFQ is available at the Office of Superintendent of Public Instruction (OSPI) website and at

the Department of Enterprise Services, Washington Electronic Business Solution (WEBS)

Procurement website. All RFQ amendments and/or Consultant questions and OSPI answers will

be posted to these sites. All interested Consultants must be registered with WEBS under the

following commodity codes to receive automatic notifications: 918-38: Education and Training

Consulting; 924-16: Course Development Services, Instructional/Training; 924-18: Educational

Services, Alternative.

OSPI, and its contractors and subcontractors, must not discriminate in any programs or services based on

sex, race, creed, religion, color, national origin, age, marital status, honorably discharged veteran or military

status, sexual orientation, gender expression, gender identity, disability, or the use of a trained dog guide or

service animal by a person with a disability, and must comply with state and federal nondiscrimination laws,

including Section 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972, the

Americans with Disabilities Act, and Title VI of the Civil Rights Act of 1964. Questions and complaints of

alleged discrimination should be directed to the Equity and Civil Rights Director at 360-725-6162/TTY: 360-

664-3631; or P.O. Box 47200, Olympia, WA 98504-7200; or equity@k12.wa.us.

Table of Contents

Section A. SCOPE & REQUIREMENTS ......................................................................................................4

A.1. DEFINITIONS.............................................................................................................................................4

A.2. PURPOSE OF REQUEST FOR PROPOSALS ...................................................................................6

A.3. BACKGROUND .........................................................................................................................................6

A.4. OBJECTIVE AND SCOPE OF WORK.................................................................................................7

A.5. BIDDER QUALIFICATIONS ..................................................................................................................9

A.6. PERIOD OF PERFORMANCE ............................................................................................................ 10

A.7. FUNDING ................................................................................................................................................. 10

A.8. AMERICANS WITH DISABILITIES ACT ....................................................................................... 11

Section B. GENERAL INFORMATION FOR BIDDERS ...................................................................... 12

B.1. RFQ COORDINATOR........................................................................................................................... 12

B.2. QUESTIONS & ANSWERS ................................................................................................................ 12

B.3. ESTIMATED SCHEDULE OF PROCUREMENT ACTIVITIES.................................................. 13

B.4. PRE-BID CONFERENCE ...................................................................................................................... 13

B.5. COMPLAINT PROCEDURE................................................................................................................ 14

B.6. PROPRIETARY INFORMATION/PUBLIC DISCLOSURE ....................................................... 15

B.7. ADDENDUMS AND AMENDMENTS TO THE RFQ ................................................................ 15

B.8. SMALL BUSINESS, MINORITY & WOMEN’S BUSINESS ENTERPRISES (MWBE),

AND VETERAN-OWNED BUSINESS PARTICIPATION ...................................................................... 16

B.9. ETHICS, POLICIES, & LAW ............................................................................................................... 16

B.10. ACCEPTANCE PERIOD........................................................................................................................ 16

B.11. RESPONSIVENESS................................................................................................................................ 16

B.12. MOST FAVORABLE TERMS.............................................................................................................. 17

B.13. CONTRACT AND GENERAL TERMS & CONDITIONS.......................................................... 18

B.14. COSTS TO PROPOSE ........................................................................................................................... 18

B.15. NO OBLIGATION TO CONTRACT ................................................................................................. 18

B.16. REJECTION OF PROPOSALS............................................................................................................ 18

B.17. COMMITMENT OF FUNDS .............................................................................................................. 18

RFQ No. 2026-05

Rev. 05/24

Page 2 of 63

B.18. STATEWIDE VENDOR PAYMENT REGISTRATION ............................................................... 18

B.19. WASHINGTON STATE BUSINESS REGISTRATION............................................................... 19

B.20. INSURANCE COVERAGE ................................................................................................................... 19

Section C. PROPOSAL CONTENTS .......................................................................................................... 20

C.1. SUBMISSION OF PROPOSALS ....................................................................................................... 20

C.2. PROPOSAL OVERVIEW ...................................................................................................................... 20

C.3. LETTER OF SUBMITTAL ..................................................................................................................... 21

C.4. MANAGEMENT PROPOSAL ............................................................................................................ 21

Section D. EVALUATION AND AWARD................................................................................................ 25

D.1. EVALUATION PROCEDURE.............................................................................................................. 25

D.2. EVALUATION AND SCORING......................................................................................................... 26

D.3. SCORING PREFERENCES ................................................................................................................... 26

D.4. REFERENCE CHECKS ........................................................................................................................... 27

D.5. INTERVIEW/DEMONSTRATION.................................................................................................... 28

D.6. SELECTION OF APPARENT SUCCESSFUL BIDDER ................................................................ 28

D.7. NOTIFICATION TO BIDDERS .......................................................................................................... 28

D.8. DEBRIEFING OF UNSUCCESSFUL BIDDERS ............................................................................. 28

D.9. PROTEST PROCEDURE....................................................................................................................... 29

D.10. ADDITIONAL AWARDS ..................................................................................................................... 31

Section E. RFQ EXHIBITS............................................................................................................................. 32

EXHIBIT A .............................................................................................................................................................. 33

EXHIBIT B............................................................................................................................................................... 35

EXHIBIT C............................................................................................................................................................... 37

EXHIBIT D .............................................................................................................................................................. 42

EXHIBIT E ............................................................................................................................................................... 58

EXHIBIT F ............................................................................................................................................................... 60

EXHIBIT G .............................................................................................................................................................. 62

EXHIBIT H .............................................................................................................................................................. 63

RFQ No. 2026-05

Rev. 05/24

Page 3 of 63

Section A. SCOPE & REQUIREMENTS

This section describes the purpose of the RFQ and provides information about this procurement,

including the potential scope of the opportunity and requirements.

A.1. DEFINITIONS

Definitions for the purposes of this RFQ include:

Agency or OSPI – The Washington State Office of Superintendent of Public Instruction; the

entity issuing this RFQ.

Amendment – A unilateral change to the Solicitation that is issued by OSPI at its sole discretion

and posted on WEBS and OSPI’s website.

Apparent Successful Bidder (ASB) – A Bidder submitting a response to this Solicitation that is

evaluated and is identified and announced by OSPI as providing the best value to the Agency.

Upon execution of a Contract, the ASB is referred to as the successful Bidder or the Contractor.

Bid – An offer, proposal, or quote for goods or services submitted in response to this RFQ.

Bidder – Individual organization, public or private agency submitting a proposal to attain a

contract with OSPI. For purposes of this Solicitation, the terms Bidder, Consultant, and Vendor

are interchangeable.

Competitive Solicitation – A documented formal process providing an equal and open

opportunity to Bidders or Consultants culminating in a selection based on predetermined

criteria.

Complaint – A process that may be followed by a Consultant prior to the deadline for bid

submission to alert OSPI of certain types of asserted deficiencies in the Solicitation.

Consultant – Individual organization, public or private agency submitting a proposal to attain

a contract with OSPI. For purposes of this Solicitation, the terms Bidder, Consultant, and Vendor

are interchangeable.

Contractor – Individual or company whose proposal has been accepted by OSPI and is awarded

a fully executed, written contract.

RFQ No. 2026-05

Rev. 05/24

Page 4 of 63

Debriefing – A short meeting an unsuccessful Bidder may request with the Coordinator

following the announcement of the Apparent Successful Bidder for the purpose of receiving

information regarding the review and evaluation of that Bidder’s Response.

Fiscal Year – In Washington State, a 12-month period extending from July 1 of one calendar

year to June 30 of the next calendar year.

Proposal – A formal offer submitted in response to this RFQ.

Proprietary Information – Information such as patents, technological information or other

related information that the Bidder or Consultant does not want released or shared with the

public.

Protest – A process that may be followed by a Bidder after the announcement of the Apparent

Successful Bidder to alert OSPI to certain types of alleged errors in the evaluation of the

Solicitation.

Request for Proposals (RFQ) – Formal procurement document in which services needed are

identified, and Consultants are invited to provide their qualifications to provide the services.

RCW – The Revised Code of Washington.

Responsible Bidder – An individual, organization, public or private agency, or other entity that

has demonstrated the capability to meet all the requirements of the Solicitation and meets the

elements of responsibility. (See RCW 39.26.160 (2))

Responsive Bidder – An individual, organization, public or private agency, or other entity who

has submitted a Bid that fully conforms in all material respects to the Solicitation and all its

requirements, in both form and substance.

RFQ Coordinator – An individual or designee who is employed by OSPI and who is responsible

for conducting this Solicitation.

Solicitation – A formal process providing an equal and open opportunity for Bidders

culminating in a selection based upon predetermined criteria.

Subcontractor – An individual or other entity contracted by a Consultant to perform part of the

services or to provide goods under the Contract resulting from this Solicitation. Subcontractors,

if allowed, are subject to the advance approval of OSPI.

Vendor – Individual organization, public or private agency submitting a proposal to attain a

contract with OSPI. For purposes of this Solicitation, the terms Bidder, Consultant, and Vendor

are interchangeable.

RFQ No. 2026-05

Rev. 05/24

Page 5 of 63

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 611430Professional and Management Development Training

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