Project Information

Bid Title

RFP# 148-MAINT-052 Parking Lot Maintenance at 3 Schools (with Addendum)

Issuing Agency

Asheville City Schools

Location

North Carolina

Published Date

Apr 2, 2026

Closing Date

Apr 14, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

RFP# 148-MAINT-052 Parking Lot Maintenance at 3 Schools (with Addendum)

Issue Date: 3/19/2026

DUE DATE: 4/14/2026 at 3:00 pm

Required Pre-Proposal Site Visit: 3/31/2026 at 2:00 pm

Addendum 1 added on 4/2/2026 with Q&A.

See attached PDF for full information. Addendum is included in the attachment.

Attachment Preview

ADDENDUM #1

#148-MAINT-052

PROJECT:

Parking Lot Maintenance at 3 Schools PROJECT

The solicitation named above is modified as set forth in this Addendum. The original RFP Documents and

any previously issued addenda remain in full force and effect, except as modified by this Addendum, which

is hereby made part of the RFP. Proposer shall take this Addendum into consideration when preparing and

submitting its Proposal.

This Addendum #1 to the RFP# 148-MAINT-052 contains the following additions, clarifications and/or

changes:

 Addresses answers to questions received.

QUESTIONS received from one or more vendors. ANSWERS are in red font:

1. Please send us an updated planholders/bidders list so we can update our database with the most

current information available. A bidder's list is not something that we share until after the RFP

deadline has passed.

2. Please also let us know if there are any changes to the bid date and please provide a construction

cost estimate or budget range if available. We do not share cost estimates or budget ranges.

Page 1 of 1

S​ TATE OF NORTH CAROLINA/ASHEVILLE CITY SCHOOLS​

R​ EQUEST FOR PROPOSALS​

#​ 148-MAINT-052​

​PROJECT:​

U​ SING AGENCY:

​Parking Lot Maintenance at 3 Schools PROJECT​

Asheville City Schools​

​ISSUE DATE: 3/19/2026​

P​ roposals​s​ ubject​t​o​​the​c​ onditions​​made​a​ ​​part​h​ ereof​​will​​be​​received​​until​​April,​​14,​2​ 026​a​ t​​3:00​p​ m​,,​f​or​f​urnishing​​all​

​labor, materials, equipment, and services incidental and implied, for completion of the project described herein.​

T​ HE PROCUREMENT PROCESS​

T​ he following is a general description of the process by which a firm will be selected to provide services.​

​1.​

R​ equest for Proposals is issued to prospective contractors.​

2​ .​

T​ here​ ​will​ ​be​ a​ ​ M​ andatory​ ​Pre-Proposal​ S​ ite​ V​ isit​ ​on​ 3​ /31/2026​ ​at​ 2​ :00​ p​ m​ a​ t​ ​Asheville​ ​High​ S​ chool,​

​located​a​ t​​419​​McDowell​​St,​​Asheville,​​NC​​28803.​​Attendance​​is​​required.​T​ he​S​ ite​V​ isit​w​ ill​m​ ove​​from​o​ ne​

s​ chool​ ​to​ ​the​ n​ ext​ u​ ntil​ ​all​ 3​ ​ s​ chools​ ​are​ v​ isited.​ ​Proposals​ w​ ill​ ​not​ b​ e​ a​ ccepted​ f​rom​ ​Proposers​ ​not​

r​epresented at the Mandatory Pre-Proposal Site Visit.​

​3.​

T​ he deadline for written questions is three (3) days prior to the due date.​

C​ hris Pohlman, Purchasing Specialist​

P​ hone: 828-350-6101​

E​ mail:​​chris.pohlman@acsgmail.net​

​4.​

​All​P​ roposals​​must​​be​​received​​by​t​he​​Purchasing​S​ pecialist​n​ ot​​later​t​han​​the​d​ ue​d​ ate​a​ nd​t​ime​s​ pecified​

a​ bove,​a​ t​w​ hich​​point​​all​​proposals​​will​​be​i​mmediately​​thereafter​​opened.​A​ ttendance​b​ y​​Proposers​​at​t​he​

​Public​O​ pening​i​s​n​ ot​r​equired.​T​ abulations​o​ f​​proposals​a​ nd​​award​​information​​may​b​ e​o​ btained​b​ y​​written​

​request.​

a​ .​ A​ ll​​Proposals​m​ ust​​be​​fully​s​ ealed​​and​​reference​​RFP#​​148-MAINT-052​​on​​the​​outside​​of​t​he​​package.​

​Providing​​one​​original​​Proposal​i​s​​sufficient.​​Additional​​copies​​of​​Proposals​a​ re​​not​n​ ecessary.​E​ mailed​

p​ roposal​ ​submissions​ ​will​ N​ OT​ b​ e​ ​accepted.​ A​ ll​ s​ ealed​ p​ roposals​ s​ hould​ b​ e​ ​clearly​ l​abeled​ ​with​ t​he​

f​ollowing:​

A​ sheville City Schools​

A​ ttn: 148-MAINT-052​

​c/o Chris Pohlman​

8​ 5 Mountain Street​

​Asheville, NC 28801​

b​ .​ P​ roposal​ ​Forms​ ​must​ b​ e​ ​signed​ ​and​ ​dated​ b​ y​ a​ n​ ​official​ ​authorized​ t​o​ ​bind​ t​he​ ​firm.​ U​ nsigned​

​proposals will not be considered.​

c​ .​

P​ roposals​ m​ ust​ i​nclude​ ​Identification​ ​of​ ​HUB​ ​Certified/Minority​ B​ usiness​ P​ articipation,​ ​as​ w​ ell​ a​ s​

​either​ A​ ffidavit​ ​A​ o​ r​ A​ ffidavit​ B​ ,​ ​as​ a​ pplicable.​ R​ equired​ f​orms​ ​and​ i​nstructions​ ​are​ ​included​ ​as​

​Exhibit A​t​o this solicitation.​

5​ .​

P​ roposals​ w​ ill​b​ e​​evaluated​​according​​to​​completeness,​c​ ontent,​​experience​w​ ith​s​ imilar​​projects,​​ability​o​ f​

t​he​​offeror​​and​​its​​staff,​​and​​cost.​ ​Award​o​ f​​a​​contract​​to​o​ ne​o​ fferor​​does​n​ ot​m​ ean​​that​t​he​o​ ther​​proposals​

l​acked​m​ erit,​b​ ut​t​hat,​​all​f​actors​​considered,​​the​s​ elected​​proposal​w​ as​d​ eemed​m​ ost​a​ dvantageous​​to​t​he​

​State.​

6​ .​

A​ sheville​ C​ ity​​Schools​r​eserves​t​he​​right​​to​​reject​a​ ny​​or​a​ ll​​offers​w​ hen​​such​​rejection​​is​d​ eemed​t​o​​be​​in​

​the best interest of Asheville City Schools.​

​Asheville City Schools RFP# 148-MAINT-052:​

​Parking Lot Maintenance at 3 Schools PROJECT​

P​ age​1​ ​o​ f​1​ 0​

​(NOTE: THE PROPOSAL FORM MUST BE FULLY EXECUTED AND RETURNED FOR CONSIDERATION)​

P​ ROPOSAL FORM​

​#148-MAINT-052​

P​ arking Lot Maintenance at 3 Schools PROJECT​

​DUE DATE: 4/14/2026 at 3:00 pm​

​The​ ​undersigned​ h​ aving​ ​carefully​ ​read​ ​and​ ​considered​ t​he​ ​terms​ ​and​ c​ onditions​ ​of​ t​he​ ​Contract​ ​Documents​ f​or​ t​he​

P​ arking​​Lot​M​ aintenance​​at​​3​​Schools​​Project​f​or​A​ sheville​C​ ity​S​ chools,​N​ orth​​Carolina,​​does​h​ ereby​o​ ffer​t​o​p​ erform​

s​ uch​ ​services​ o​ n​ ​behalf​ ​of​ t​he​ ​District,​ o​ f​ ​the​ t​ype​ ​and​ q​ uality​ a​ nd​ i​n​ ​the​ m​ anner​ ​described,​ ​and​ s​ ubject​ t​o​ ​and​ i​n​

a​ ccordance​ ​with​ t​he​ ​terms​ a​ nd​ ​conditions​ s​ et​ ​forth​ ​in​ t​he​ ​Contract​ D​ ocuments​ a​ t​ ​the​ ​rates​ ​on​ t​he​ P​ roposal​ ​Forms​

h​ ereinafter set forth.​

​Proposer: ________________________________________________________________________________________​

​Address: _______________________________________________________________________________________​

C​ ity/State/Zip: ___________________________________________________ Phone: __________________________​

M​ BE Status: ___________________ Fax: ______________________ Email: __________________________________​

N​ umber of Years in Business:​

_​ ____________________​

N​ umber of Years Experience in commercial seal coating projects:​ _​ ____________________​

E​ stimated Start Date:​ ​_____________________​

​Estimated Duration:​

​_____________________​

A​ sheville High School Portion–​

​Cost for Cleaning & Preparation:​

C​ ost for Crack Filling (Linear Footage)​

​Cost for Seal Coating (Square Footage)​

​Cost for Restriping (Number of Stalls/Linear Foot)​

​Subtotal Cost, Asheville High School​

​$___________________​

$​ ___________________​

$​ ___________________​

​$___________________​

$​ ____________________​

A​ sheville Middle School Portion–​

C​ ost for Cleaning & Preparation:​

C​ ost for Crack Filling (Linear Footage)​

C​ ost for Seal Coating (Square Footage)​

​Cost for Restriping (Number of Stalls/Linear Foot)​

​Subtotal Cost, Asheville Middle School​

$​ ___________________​

​$___________________​

​$___________________​

$​ ___________________​

$​ ____________________​

A​ sheville City Schools RFP# 148-MAINT-052:​

​Parking Lot Maintenance at 3 Schools PROJECT​

P​ age​2​ ​​of​​10​

I​saac Dickson Elementary School Portion–​

C​ ost for Cleaning & Preparation:​

C​ ost for Crack Filling (Linear Footage)​

C​ ost for Seal Coating (Square Footage)​

​Cost for Restriping (Number of Stalls/Linear Foot)​

​Subtotal Cost, Isaac Dickson Elementary​

​$___________________​

$​ ___________________​

$​ ___________________​

$​ ___________________​

$​ ____________________​

W​ ill a discounted price be offered to perform work at all three locations?​

Y​ es _________ No __________​

T​ otal Cost for All 3 Schools, including any discount offered, or full combined price, if applicable:​

​Cost for Cleaning & Preparation:​

​$___________________​

C​ ost for Crack Filling (Linear Footage)​

​$___________________​

C​ ost for Seal Coating (Square Footage)​

​$___________________​

C​ ost for Restriping (Number of Stalls/Linear Foot)​ ​$___________________​

​Total Project Cost​

​$____________________​

​Required​: At least three (3) references for similar projects. (Please attach extra sheets as needed).​

R​ equired​: Licensing Information. (Please attach extra sheets as needed).​

​Required​: Specification Sheets for sealer and crack​​filler. (Please attach extra sheets as needed).​

R​ equired​: Identification of Minority Business Participation​f​orm, including either Affidavit A or Affidavit B, as applicable.​

T​ herefore,​ ​in​ c​ ompliance​ ​with​ t​his​ R​ equest​ ​for​ P​ roposals,​ ​and​s​ ubject​t​o​​all​c​ onditions​​herein,​t​he​​undersigned​​offers​

a​ nd agrees, if this proposal is accepted, to furnish the subject services for a cost not to exceed:​

​By: (Signature) ___________________________________________________ Date: _________________________​

​Printed Name ____________________________________________ Title: __________________________________​

​END OF PROPOSAL FORM​

​Asheville City Schools RFP# 148-MAINT-052:​

​Parking Lot Maintenance at 3 Schools PROJECT​

​Page​​3​o​ f​1​ 0​

​1.​ ​PURPOSE​

​The​​purpose​o​ f​t​his​​solicitation​i​s​​to​​request​​Proposals​f​or​t​he​c​ racking​f​illing,​​seal​c​ oating,​a​ nd​r​estriping​o​ f​​the​

a​ sphalt​​parking​​lot​l​ocated​​at​t​hree​​(3)​s​ chools​​within​A​ sheville​C​ ity​S​ chools​(​“ACS”),​a​ s​p​ er​​the​s​ pecifications​

​described herein. The goal is to extend the life of the pavement and improve safety and appearance.​

​2.​ S​ COPE OF WORK​

A​ ​​map​​of​t​he​A​ sheville​H​ igh​S​ chool​c​ ampus,​l​ocated​a​ t​4​ 19​​McDowell​​St,​​Asheville,​​NC​​28803,​i​s​​included​a​ s​

​Exhibit​​B​t​o​t​his​​solicitation.​​The​r​oad​​and​p​ arking​a​ reas​​that​a​ pply​​to​​this​s​ olicitation​a​ re​​indicated​​in​​yellow​o​ n​

E​ xhibit B. Areas not highlighted in yellow do not apply to this solicitation.​

A​ ​ ​map​ o​ f​ ​the​ A​ sheville​ ​Middle​ ​School​ c​ ampus,​ l​ocated​ a​ t​ 2​ 11​​S.​​French​​Broad​​Ave,​​Asheville,​N​ C​2​ 8801,​i​s​

​included​​as​​Exhibit​​C​​to​t​his​s​ olicitation.​T​ he​r​oad​​and​p​ arking​​areas​t​hat​a​ pply​t​o​​this​s​ olicitation​​are​i​ndicated​

i​n yellow on Exhibit C. Areas not highlighted in yellow do not apply to this solicitation.​

A​ ​m​ ap​​of​t​he​​Isaac​​Dickson​E​ lementary​S​ chool​c​ ampus,​​located​a​ t​1​ 25​​Hill​​St,​A​ sheville,​​NC​2​ 8801,​​is​i​ncluded​

a​ s​​Exhibit​​D​t​o​​this​​solicitation.​T​ he​​road​​and​​parking​a​ reas​t​hat​​apply​​to​​this​​solicitation​​are​i​ndicated​​in​y​ ellow​

​on Exhibit D. Areas not highlighted in yellow do not apply to this solicitation.​

​The scope of work includes the following:​

S​ ite​ P​ reparation:​ T​ horoughly​ c​ lean​ ​the​ e​ ntire​ ​asphalt​ s​ urface,​ ​removing​ a​ ll​ d​ irt,​ d​ ebris,​ ​and​ ​loose​ ​gravel​

​using power blowers and brooms.​

​Edge Cleaning: Remove all vegetation and debris from the edges, curb lines, and cracks.​

C​ rack​ ​Filling:​ ​Clean​ a​ nd​ ​fill​ a​ ll​ c​ racks​ ​1/4​ i​nch​ ​or​ ​larger​ ​with​a​ ​​hot-applied​p​ olymeric​m​ odified​​rubberized​

​crack sealant or approved equivalent.​

O​ il Spot Treatment: Apply a primer to all oil/gasoline stains to ensure seal coat adhesion.​

​Seal​ ​Coating:​ ​Apply​ o​ ne​ (​1)​ ​coat​ o​ f​ ​high-quality​ ​coal​ t​ar​ ​emulsion​o​ r​a​ sphalt​e​ mulsion​s​ ealer,​​mixed​w​ ith​

​water, sand (3-5 pounds per gallon), and a latex modifier, to the entire applicable parking lot surfaces.​

​Restriping:​​Repaint​​all​​parking​s​ talls,​h​ andicap​​symbols,​a​ rrows,​​and​c​ rosswalk​​using​​white​o​ r​​yellow​t​raffic​

​paint (latex or alkyd) as per the existing layout.​

C​ leanup:​R​ emove​​all​​traffic​​control​d​ evices​a​ nd​​ensure​t​he​s​ ite​​is​c​ lean​​upon​p​ roject​c​ ompletion.​​All​​waste​

​to​​be​​transported​o​ ff​​site​​and​​disposed​o​ f​a​ t​a​ n​​approved​s​ ite.​​All​​permits​​and​a​ ny​​fees​a​ ssociated​​with​t​his​

​project must be included in the Proposal.​

3​ .​ ​REQUIREMENTS AND SPECIFICATIONS​

​The requirements and specifications include the following:​

E​ xperience: Contractor must have at least three (3) years’ experience in commercial seal coating projects.​

​Materials: All materials must be applied according to manufacturer specifications.​

W​ eather​ ​Conditions:​ W​ ork​ ​shall​ ​only​ b​ e​ ​performed​ w​ hen​ t​emperatures​ a​ re​ ​55ºF​ ​and​ ​rising,​ ​with​ n​ o​ ​rain​

​forecast for 24 hours post-application.​

S​ ite Access: Work must be coordinated to allow for partial access to the parking lot during business hours.​

​Safety: The contractor is responsible for barricading the work area to prevent vehicular/pedestrian traffic.​

A​ sheville City Schools RFP# 148-MAINT-052:​

​Parking Lot Maintenance at 3 Schools PROJECT​

P​ age​​4​​of​1​ 0​

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 238990All Other Specialty Trade Contractors
• NAICS 561730Landscaping Services
• NAICS 812930Parking Lots and Garages

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