Project Information

Bid Title

NEOMED Library Renovation

Issuing Agency

Ohio Facility Construction Commission

Location

Ohio

Published Date

Mar 3, 2026

Closing Date

Mar 16, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026022

Original Source

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Bid Documents

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Project Description

Publish Date	Due Date	Number	Owner	Contractring Authority	Project Name	Primary Service	Estimated Project Cost	Q&A	Short List	Notes
2026/03/02	2026/03/16	2026022	Northeast Ohio Medical Unviersity	Local Higher Education	NEOMED Library Renovation	A/E	$1,000,000	N/A	TBD

Attachment Preview

Request for Qualifications (Registered Design Professional*)

State of Ohio Standard Forms and Documents

Administration of Project: Local Higher Education

Project Name NEOMED Library Renovation

Project Location NEOMED Rootstown Campus

City / County Rootstown / Portage

Owner

Northeast Ohio Medical University

Delivery Method N/A

Publish Date 3/2/2026

Response Deadline 3-16-2026

2:00 PM local time

Project Number

20260227

Project Manager

Dale Hluch

Contracting Authority Local Higher Education

Prevailing Wages State

No. of paper copies requested (stapled, not bound)

0

No. of electronic copies requested (PDF)

1

* “Registered Design Professional includes any architect holding a certificate issued under section 4703.10 of the Revised

Code, any landscape architect holding a certificate issued under section 4703.36 of the Revised Code, or any engineer

holding a certificate issued under section 4733.14 of the Revised Code.” (Ohio Building Code section 4101:1-2-01 Definitions)

Submit the requested number of Statements of Qualifications (Form F110-330) directly to Public Purchase at

http://www.publicpurchase.com. See Section J of this RFQ for additional submittal instructions.

Submit all questions regarding this RFQ in writing on the Public Purchase Website at http://www.publicpurchase.com.

Questions will be answered and posted to the Public Purchase site on a regular basis until one week before the response

deadline.

Project Overview

A. Project Description

The purpose of this project is to replace the suspended ceilings, lighting, carpet, and wall finishes within NEOMED’s

medical library. The MEP work is based on a previous study that includes the extension of re-heat heating water from an

adjacent attached building, install new VAV boxes, revise air distribution, rework the existing radiant heat system and

provide new controls by integrating the new work into the existing BAS. The addition of the VAV boxes will replace the

original 1976 Carrier Moduline diffusers. The lighting is to be replaced with LED troffers to match an adjacent study area.

A few additional walls are to be added to divide some rooms along with three (3) alternates for refreshing areas in contact

with the main scope of work consisting of paint, carpet, suspended ceilings, LED lighting, and a few walls to create three

(3) offices from one large room.

The selected design team will have experience in the design & construction administration of similar HVAC

renovation/replacement projects.

B. Scope of Services

The selected A/E, as a portion of its required Scope of Services and prior to submitting its proposals, will discuss and

clarify with the Owner and/or the Contracting Authority, the cost breakdown of the A/E Agreement detailed cost

components to address the Owner’s project requirements.

As required by the Agreement, and as properly authorized, provide the following categories of services: Program

Verification, Schematic Design, Design Development, Construction Document Preparation, Bid and Award Support,

Conformed Documents, Construction Administration, Post-Construction, and Additional Services of all types.

Refer to the Ohio Facilities Construction Manual for additional information about the type and extent of services required

for each. A copy of the standard Agreement can be obtained at the OFCC website at https://ofcc.ohio.gov.

During the construction period, provide not less than 4 hours (excluding travel time) on-site construction administration

services each week, including (1) attendance at progress meetings, (2) a written field report of each site visit, (3) on-site

representation comprised of the A/E and its consultant staff involved in the primary design of the project, all having

relevant and appropriate types of construction administration experience.

F110-02-2026-JAN

Publish Date: 3/2/2026

Page 1 of 4

Request for Qualifications (Registered Design Professional*)

State of Ohio Standard Forms and Documents

For purposes of completing the Relevant Project Experience Matrix in Section F of the Statement of Qualifications (Form

F110-330), below is a list of relevant scope of work requirements for this RFQ:

1. Experience with medical library function.

2. Experience with interior design as it relates to medical professionals learning.

3. Experience with HVAC upgrades as defined in the Project Overview.

4. Experience with budgeting and developing accurate project schedules for HVAC upgrades.

5. Experience with 3-D Modeling of MEP infrastructure to coordinate work.

6. Experience designing a project that was successfully constructed with Design & Engineering ERROR and

Omission Change Orders less than 1% of total construction contract value.

7. Experience designing highly efficient systems.

8. Experience with renovations that require the space to continue operations.

9. Experience with managing the scope of the project form an owner’s associate position.

C. Estimated Budget / Funding

State Funding:

$0.00

Other Funding:

$1,000,000

Construction Cost: $1,000,000

Total Project Cost: $1,000,000

D. Anticipated Schedule

Professional Services Start:

Construction Notice to Proceed:

Substantial Completion of all Work:

Professional Services Completed:

03 / 26

06 / 26

08 / 26

08 / 26

E. Estimated Basic Fee Range (see note below)

8% to 10%

F. EDGE Participation Goal

Percent of initial Total A/E Fee:

0.0%

NOTE: Basic Services include: (1) Program Verification, (2) Schematic Design, (3) Design Development, (4) Construction Documents,

(5) Bidding and Award OR GMP Proposal and Amendment (as applicable), (6) Construction Administration, and (7) Closeout services. The

Basic Fee includes all registered design professional services and consultant services necessary for proper completion of the Basic Services,

including validation of existing conditions (but not subsurface or hidden conditions) and preparation of cost estimates and design schedules for

the project. The Estimated Basic Fee Range is calculated as a percentage of the Estimated Budget for Construction Cost above,

including the Owner’s contingency. The Basic Fee excludes any Additional Services required for the project.

G. Basic Service Providers Required (see note below)

Lead A/E Discipline: Architecture

H. Additional Service Providers Required

Secondary

Engineering

Disciplines:

Mechanical-Electrical-Plumbing Eng.

Structural Engineering

Select Secondary Discipline

Select Secondary Discipline

Select Secondary Discipline

Select Secondary Discipline

Select Secondary Discipline

Enter Secondary Discipline

Enter Secondary Discipline

NOTE: The lead A/E shall be (1) any architect holding a certificate issued under section 4703.10 of the Revised Code, (2) any landscape

architect holding a certificate issued under section 4703.36 of the Revised Code, or (3) any engineer holding a certificate issued under section

4733.14 of the Revised Code.

I. Evaluation Criteria for Selection

• Demonstrated ability to meet Owner’s programmed project vision, scope, budget, and schedule on previous

projects.

• Previous experience compatible with the proposed project (e.g., type, size).

• Relevant past work of prospective firm’s proposed consultants.

• Past performance of prospective firm and its proposed consultants.

• Qualifications and experience of individuals directly involved with the project.

F110-02-2026-JAN

Publish Date: 3/2/2026

Page 2 of 4

Request for Qualifications (Registered Design Professional) continued

• Proposer’s previous experience (numbers of projects, sizes of projects) when working with its proposed

consultants.

• Specification writing credentials and experience.

• Experience and capabilities of creating or using Critical Path Method (CPM) schedules and of using CPM

schedules as a project management resource.

• Approach to and success of using partnering and Alternative Dispute Resolution.

• Proximity of prospective firms to the project site.

• Proposer’s apparent resources and capacity to meet the needs of this project.

• The selected A/E and all its consultants must have the capability to use the Internet within their normal business

location(s) during normal business hours.

Interested A/E firms are required to address how they will implement Building Information Modeling (“BIM”) on the project,

experience and level of training of staff related to BIM, incorporation of team partners that have previous BIM experience,

and an understanding of collaborative BIM processes, including but not limited to the State of Ohio BIM Protocol available

at the OFCC website at https://ofcc.ohio.gov.

If the A/E firm intends to receive points for exceeding the EDGE Participation Goal, it must provide BOTH a

completed Commitment to Participate form AND a completed Statement of Intent to Contract and to Perform form

signed by both parties with its Statement of Qualifications.

For all Statements of Qualifications, please identify the EDGE-certified Business(es), by name, which will participate in the

delivery of the proposed professional services solicited in the RFQ.

Interested A/E firms must indicate on their Statement of Qualifications, the locations where their services will be

performed in the spaces provided or by attachment in accordance with the requirements of Executive Order 2019-12D

related to providing services only within the United States and the requirements of Executive Order 2022-02D prohibiting

purchases from or investment in any Russian institution or company. Failure to do so may cause their Statement of

Qualifications to be rejected.

J. Submittal Instructions

Firms are required to submit the current version of Statement of Qualifications (Form F110-330) available via the OFCC

website at https://ofcc.ohio.gov.

Electronic submittals, if requested, should be combined into one PDF file named with the project number listed on the

RFQ and your firm’s name, followed by “SOQ”. Use the “print” feature of Adobe Acrobat or similar software for creating a

PDF rather than using a scanner. If possible, please reduce the file size of the PDF. In Acrobat, go to Advanced, then

PDF Optimizer. Electronic submittals are limited to a maximum file size of 25 MB.

Paper copies of the Statement of Qualifications, if requested, should be stapled only. Do not use special bindings or

coverings of any type. Cover letters and transmittals are not necessary.

CD/DVD copies of the Statement of Qualifications, if requested, should have the sleeve labeled with the project number

and firm name, followed by “SOQ”.

Facsimile copies of the Statement of Qualifications will not be accepted.

Firms are requested to identify professional registrations, memberships and credentials including: LEED GA, LEED AP,

LEED AP+, CCCA, CCM, CCS, CDT, CPE, DBIA, and any other appropriate design and construction industry credentials.

Identify that information on the resume page for individual in Block 22, Section E of the F110-330 form.

F110-02-2026-JAN

Publish Date: 3/2/2026

Page 3 of 4

Registered Design Professional Selection Rating Form

State of Ohio Standard Forms and Documents

Project Name NEOMED Library Renovation

Project Number TBD

Proposer Firm

City, State, Zip

Selection Criteria

1. Primary Firm Location, Workload and Size (Maximum 10 points)

a. Proximity of firm to project site

b. Amount of fees awarded by Contracting Authority in

previous 24 months

c. Number of licensed professionals

Less than 25 miles

25 miles to 50 miles

More than 50 miles

Less than $500,000

$500,000 to $1,000,000

More than $1,000,000

Less than 10 professionals

10 to 20 professionals

More than 20 professionals

2. Primary Firm Qualifications (Maximum 30 points)

a. Project management lead

b. Project design lead

c. Technical staff

d. Construction administration staff

Experience / ability of project manager to

manage scope / budget / schedule / quality

Experience / creativity of project designer to

achieve owner’s vision and requirements

Experience / ability of technical staff to create

fully coordinated construction documents

Experience / ability of field representative to

identify and solve issues during construction

3. Key Consultant Qualifications (Maximum 20 points)

a. Key discipline leads

b. Proposed EDGE-certified Consultant participation*

Experience / ability of key consultants to

perform effectively and collaboratively

One point for every 2 percent increase in

professional services over the EDGE

participation goal

4. Overall Team Qualifications (Maximum 10 points)

a. Previous team collaboration

b. LEED** Registered / Certified project experience

c. BIM project experience

d. Team organization

Less than 3 sample projects

3 to 6 sample projects

More than 6 sample projects

Registered LEED v4.0 or v4.1 projects

Certified LEED v4.0 or v4.1 projects

Training and knowledge

Direct project experience

Clarity of responsibility / communication

demonstrated by table of organization

5. Overall Team Experience (Maximum 30 points)

a. Previous team performance

b. Experience with similar projects / delivery methods

c. Budget and schedule management

d. Knowledge of Ohio Capital Improvements process

Past performance as indicated by

evaluations and letters of reference

Less than 3 projects

3 to 6 projects

More than 6 projects

Performance in completing projects within

original construction budget and schedule

Less than 3 projects

3 to 6 projects

More than 6 projects

Value

5

2

0

2

1

0

2

3

1

Max

=3

0 - 10

0-5

0 - 10

Max

= 20

0-5

0 - 15

0-5

1

2

3

Max

=3

1

Max

2

=2

1

Max

3

=3

0-2

0 - 10

0-3

4-6

7 - 10

0-5

0-1

2-3

4-5

Score

* Must be comprised of registered professional design consulting firms and NOT the lead firm - For more

information on scoring this and other criteria refer to Document F199-01 - PS Selection Rating Rubric.

** Leadership in Energy & Environmental Design administered by Green Business Certification Inc.™

Notes:

Evaluator:

Name

Subtotal

Signature

Date

F110-02-2026-JAN

Publish Date: 3/2/2026

Page 4 of 4

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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