Project Information

Bid Title

ITQ 2026-01 Full Circle Clamps

Issuing Agency

City of Johnson City

Location

Tennessee

Published Date

Dec 30, 2025

Closing Date

Jan 8, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Submittals due by end of day January 8, 2025.
Attached Document :


ITQ 2026-01 Full Circle Clamps.pdf

Attachment Preview

CITY OF JOHNSON CITY

PURCHASING DEPARTMENT

209 WATER STREET

JOHNSON CITY, TN 37601

PHONE 423-975-2715 FAX: 423-975-2712

purchasing@johnsoncitytn.org

Invitation to

Quote

DATE

12/30/2025

QUOTE NOT LATER THAN

1-8-26 BY END OF DAY

PROJECT TIMEFRAME:

TIMEFRAME PROPOSED:

ASAP

ITQ# 2026-01 CLAMPS FC 6" CI x 12.5" (6.84-7.24)

QUOTE RESPONSE MUST BE SUBMITTED

TO: City of Johnson City Purchasing Office

REPLY VIA MAIL, EMAIL, FAX OR ON-LINE

purchasing@johnsoncitytn.org

Company Name:

WE QUOTE YOU AS BELOW

___________________________________________

ELECTRONIC RESPONSES: Click Here

DEPARTMENT CONTACT (for inquiries only):

Jolene Stallard

ADDRESS:

PHONE:

________________________________________

_______________________________________

________________________________________

jstallard@johnsoncitytn.org

F.O.B. DELIVERED, FREIGHT PREPAID & ALLOWED.

*BY: (SIGNATURE) ________________________________________

BASE YOUR QUOTATION ON THE TERMS AND

NAME TYPED:

________________________________________

CONDITIONS INCLUDED AND/OR PRINTED HEREON. OFFICAL TITLE: ________________________________________

TERMS: NET 30 DAYS

ANTICIPATED RECOMMENDATION DATE:

QUOTATION DATE: ________________________________________

EMAIL ADDRESS: ________________________________________

QUANTITY

QUOTE ON THIS FORM AS BELOW:

DESCRIPTION

250

CLAMP, FC, 6 INCH CI X 12.5" (6.84-7.24)

UNIT PRICE

TOTAL

$____________ $____________

Specify delivery timeframe, this will be an award consideration:

______________________________________________________

Deliver to:

Water & Sewer Services

2250 Eddie Willaims Rd.

Unit #300 - Warehouse

Johnson City, TN 37601

Vendor's past performance may be a consideration in the awarding of this contract

*By signing this document, the undersigned hereby agrees to the prices and all other terms and conditions, including the

attached Invitation to Quote General Terms & Conditions and the City’s Requirements for Bids, Requests for Proposals, and

Contracts Between the City of Johnson City and Other Parties and the requirements of the Iran Divestment Act (#16) and

associated documents relating to this quote and will furnish items as specified if this quote is accepted.

CITY OF JOHNSON CITY, TENNESSEE

http://www.johnsoncitytn.org/purchasing

INVITATION TO QUOTE

GENERAL TERMS AND CONDITIONS

Read Carefully - if applicable or unless specifically noted otherwise in the solicitation documents

1. ACCEPTANCE, REJECTION AND POSTPONEMENT

Issuance of a request for quotation does not commit the City to make an award. The City reserves the right to postpone or reject any or all

submittals, to waive informalities and to accept the ITQ judged to be in the best interest of the City.

2. ADDENDA

Addendum’s will be issued to all known interested parties and posted on the City’s website (listed above). All addenda issued shall become part

of the ITQ documents. It is the vendor’s responsibility to determine and acknowledge any or all addenda’s issued for a solicitation. No

addendum will be issued less than two (2) working days prior to the deadline as per TCA § 12-4-01 , as amended.

3. AWARD

An award, if made, shall be to the lowest responsible, responsive vendor(s) or best quotation meeting quality and performance standards as

described in the solicitation documents and whose ITQ is determined to be in the best interest of the City. The City also reserves the right to

award this product/service based on other contracts in-place (state or cooperative contracts), as maybe in our best interest.

4. AWARD PERIOD

The City shall have 60 days to issue a contract. Any contract past that period must be mutually agreed upon by both parties.

5. ITQ TABULATIONS & AWARD RECOMMENDATIONS

ITQ tabulations will be posted and available no later than the next business day on our above website. Select “awarded/opened solicitations”.

Award recommendations, when ready, will also be posted there.

6. BRAND NAMES

By referencing a brand name as “or approved equal”, the City intends to establish a minimum level of quality by which alternate offers can be

judged. If an alternate is offered, the vendor must include complete descriptive literature and specifications that clearly describe the item and how

it differs from the referenced item.. Unless specified otherwise, it is understood that the referenced product will be furnished. The City alone will

determine whether an alternate is equivalent and meets the standards of quality and performance for the City’s use. A sample or demonstration

may be required at the expense of the vendor.

7. CONDITION STANDARDS

It is understood and agreed that any item offered or shipped as a result of this solicitation shall be new and unused and the manufacturer’s latest

model unless otherwise called for in the solicitation.

8. Cooperative Procurement by other governments “piggyback”

Other governmental entities in Tennessee may purchase goods and services under the same terms as Johnson City’s contracts or agreements as

per T.C.A. § 12-3-1203. Johnson City does not accept any responsibility or involvement in this use by other public agencies.

9. DEFAULT

In case of contractor default or failure to provide material or service according to the solicitations, the City may cancel this contract and acquire

from another source and may recover any excess cost by (1) invoice; (2) deduction from an unpaid balance due; or (3) a combination of the

aforementioned remedies or other remedies provided by law. All costs associated with default will be borne by the contractor. The City

reserves the right to remove a company in default from the active vendor list for a time period to be determined by the Director of Purchasing.

10. EQUAL OPPORTUNITY

It is the policy of the City of Johnson City to ensure compliance with Title VI of the Civil Rights Act of 1964; 49 CFR, Part 21; related statutes and

regulations to that end that no person shall be excluded from participation in or be denied benefits of, or be subjected to discrimination under any

program or activity receiving Federal financial assistance or any other funding source on the grounds of race, color, sex, national origin, or

ancestry. By virtue of submitting a response to this solicitation, vendors agree to comply with the same non-discrimination policy.

11. EVALUATION

ITQ’s will be evaluated according to the criteria set forth in the document with the degree of importance determined by the City.

12. EXAMINATION OF ITQ’S

ITQ’s and associated documents may be examined after award.

13. INDEMNIFICATION

The vendor shall guarantee and certify by submitting a response to this solicitation that if successful, they shall indemnify and defend the City

against any and all claims or legal actions arising as a result of their performance of the contract, whether or not such claims relate to damages or

alleged damages sustained by physical injury to contractors personnel, subcontractors, city employees or other persons, or against any lawsuits

arising from alleged or actual patent infringements, and shall hold the City, its various departments, employees, and any and all persons or

entities acting on its behalf harmless from the same.

14. INSPECTION

All supplies or materials purchased as a result of this solicitation are subject to inspection and rejection by the City. Rejected materials will be

returned at the vendor’s expense.

15. INSURANCE

The contractor shall maintain, at their expense, such insurance as required by the solicitation. Such insurance shall protect the City for claims of

damages which may arise during operations under this contract whether such operations be by the Contractor or by any subcontractor or anyone

directly or indirectly employed by either of them. Any required insurances shall be maintained for the term of the contract and beyond the term of

the contract when so required in the solicitation.

16. IRAN DIVESTMENT ACT

Pursuant to Tenn. Code Ann. § 12-12-110 a person that is identified on a list created pursuant to § 12-12-106, as a person engaging in

investment activities in Iran as described in § 12-12-105 shall be ineligible to contract with any political subdivision of this State.

17. LICENSES, FEES, PERMITS

The contractor is responsible for furnishing the proper licenses, fees, and permits required by law to do business with the City of Johnson City in

completion of the project. All work shall be done in accordance with the latest building codes, state and federal laws relative to the contract.

18. MULTIPLE ITEM AWARD

The City will determine the successful vendor(s) either on the basis of the individual line items or the total of all items. ALL OR NONE submittals

must be clearly identified on the quote form and will be considered only if in the City’s best interest.

19. NON-COLLUSION AGREEMENT

By submitting this solicitation, the agent representing all officers, partners, owners, representatives, employees or interested parties of the vendor’s

firm certifies to the best of his/her knowledge and belief this quote to the City of Johnson City, Tennessee has not been prepared in collusion with

any other seller, proprietor, or manufacturer of similar products or services. “Collusive bidding” refers to agreements and/or communications by

vendors submitting solicitations to cooperate for the purpose of manipulating the competitive solicitation process. The agent also certifies that the

prices, terms and conditions of said solicitation have been arrived at independently and have not been communicated by the submitter, nor by

any of the aforementioned firm associate to any other seller, proprietor, or manufacturer of similar products or services and will not be

communicated prior to the official opening of said solicitation. In the event the City of Johnson City identifies a vendor or vendors engaged in

collusive bidding, the City of Johnson City may reject future submissions from identified vendor or vendors and/or prohibit future submissions

from the same. The agent further states that no official or employee of the City of Johnson City has promised any personal, financial or other

beneficial interest, either directly or indirectly, in order to influence award of this solicitation.

20. PARTS AND SERVICE

The successful vendor must be able to provide adequate parts and service for all items awarded. Service location and ability to perform may be a

consideration in the award.

21. PAST PERFORMANCE

Vendor’s past performance may be a consideration in the awarding of this contract.

22. PRICING

All pricing must appear in the spaces provided on the city’s form (if applicable) and be in ink or typed. Any changes or corrections by the vendor

must be initialed in ink by the person signing. Unit prices will prevail in case of an extension error. The City will correct math computation errors

(unit price & totals). No pricing may be altered or amended after submittal deadline. Obvious mistakes will be given special consideration upon

receipt of written request and full disclosure or evidence regarding pricing error.

23. PROPRIETARY/CONFIDENTIAL INFORMATION

Vendors are hereby notified that all information submitted as part of, or in support of, itq’s will be available for public inspection after award, in

compliance with Tennessee Statutes and any information marked as confidential will be reviewed for compliance.

24. PROTEST PROCEDURE

Any protest to the award of a contract by the City of Johnson City shall be submitted in writing to the Director of Purchasing with a copy to the City

Manager and delivered not later than seven (7) calendar days from the date of the city's award decision (T.C.A. § 12-3-514 ). Such protest must

include a protest bond in the amount of $350 (cashier’s check payable to the City of Johnson City or Cash) submitted to the Purchasing Director

before the City will consider the protest. This protest bond will serve as a guarantee by the protester of the validity and accuracy of the protest. If

the protest is denied by the City Manager the bond will be retained to cover costs associated with the protest.

25. QUESTIONS

Questions must be received by the City at least two (2) working days prior to the submittal deadline. No oral interpretations or instructions given

by any city employee or any other person shall apply. Changes relative to any solicitation will be in writing, in the form of an addendum. ,

26. SAFETY STANDARDS

All manufactured items and fabricated assemblies shall comply with applicable requirements of OSHA/TOSHA and any related standards thereto.

27. SAMPLES

Samples will be furnished at no charge to the City. They will remain in the Purchasing Department for testing and evaluation until an award is

made. Vendors are responsible for picking up their samples within two (2) weeks after the award. Samples not collected after that time shall

become the property of the City. Samples from the successful vendor will be held until delivery is received and accepted as being equal to the

sample.

28. SIGNATURES

When submitting an ITQ, other than electronically, the form must contain the full name and address of the company and be signed in Ink by a

person authorized to bind that company to a contract. Submission of an electronic solicitation constitutes acceptance of all terms and conditions,

digital signatures are allowed. Unsigned paper quotes will not be considered, read or tabulated. They may not be signed during or after the

quote deadline.

29. SUBMITTAL OF ITQ’S

Any forms furnished by the city shall be completed and returned as specified in the solicitation, otherwise response may be considered as non-

responsive. FACSIMILE OR E-MAIL RESPONSES ARE ACCEPTABLE as per solicitation. Quotes are due by the deadline posted on the ITQ.

Any document superfluously provided and not requested in the solicitation document may not be considered.

30. TAXES

The City is exempt from Federal excise tax, State, and city sales tax. Contractors are not exempt from the use tax on materials and supplies used

in the production of an item or in the performance of a repair or construction contract. Tax exemption certificates will be furnished upon request.

31. TERM OF CONTRACT

Unless otherwise stated, the City reserves the right to purchase like items at the same contract price for a period of one year from the award date

subject to agreement of both parties. The City may cancel any contract for cause following written notification of intent.

32. WARRANTY

Unless otherwise specified by the City, all items shall be guaranteed for a minimum period of one (1) year against defects in material and

workmanship.

Revised March 7, 2025

REQUIREMENTS FOR BIDS, REQUESTS FOR PROPOSALS, AND CONTRACTS

BETWEEN THE CITY OF JOHNSON CITY

AND OTHER PARTIES

The City of Johnson City has established the following requirements for use in all bids and

contracts between the City and any other person or entity. The following list is mandatory and modifies any

bid, contract, or request for proposal, or conditions applicable to, signed by, or let by the City,

notwithstanding anything contained in any particular conditions, contract, request for proposal, or bid to the

contrary.

In general, the following provisions apply to all such contracts, bids, requests for proposals,

contracts requiring bids, and bids containing contracts:

1. The City of Johnson City shall not answer to any contracting party for the

furnishing of public records to a person requesting such in accordance with Tennessee

law.

2. The City, while it may designate in writing a representative on a particular

project, shall only be bound by a majority vote of the Board of Commissioners or by the

limited authority delegated to the City Manager pursuant to City Ordinance. No personal

representative of the City assigned to a particular project may bind it in excess of the

dollar amounts granted to the City Manager by Ordinance, and no personal representative

assigned to a particular project may bind the City for an amount equal to or less than the

dollar amounts granted to the City Manager by Ordinance without the City Manager’s

approval.

3. The City shall not in any event waive or limit any claims for damages

including but not limited to consequential damages in any contract for any reason or

purpose.

4. No decision of an architect, engineer, or personal representative of the City

shall be final and binding on the City, unless the City so agrees in any dispute with any

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party including but not limited to an architect, a contractor, a subcontractor, an engineer,

etc. If the City agrees to be bound pertaining to a dispute, then the monetary limits

contained in the City’s ordinances regarding the authority of the City Manager shall

prevail, and any amounts exceeding the authority of the City Manager shall be referred to

the Board of Commissioners for their consideration.

5. The City shall not participate in any mediation or arbitration regarding any

agreement to which it is a party, and all matters left unresolved between the City and any

other party, person, or entity shall be resolved in a court of competent jurisdiction in

either Washington County, Tennessee, or in Federal District Court in Greeneville,

Tennessee.

6. No party or other entity shall file a lien of any nature whatsoever against City

property, real, personal, or mixed, no matter where that property is located. Should a

party or entity contracting with the City or acting as a subcontractor or subsubcontractor

file a lien against any property, real, personal, or mixed, owned by the City, then that

party or entity shall take immediate steps at its own cost and expense to remove said lien,

or the City shall take such steps as it deems necessary and hold the other party or entity

liable for any costs and attorneys’ fees associated with the lifting of said lien.

7. The City shall exercise its sole discretion before agreeing to any assignments

of any contracts or subcontracts regarding any project in which the City is involved. No

contract with the City shall be assignable without the City’s sole, discretionary, absolute

consent.

8. The City shall not be required to supply any information regarding its title to

any property in which it has an interest for any purposes regarding the filing of liens.

9. The City shall not waive any claims it has in the making of final payment in

any project in which it is involved. The City shall have the right to terminate any

agreement to which this document is attached at any time in its sole discretion with or

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