Project Information

Bid Title

Irrigation Equipment & Replacement Parts

Issuing Agency

Cosumnes Community Services District

Location

California

Published Date

Jun 16, 2026

Closing Date

Jun 29, 2026

Government Level

State & Local

Status

Closed

Ref. #

PM-27-003

Original Source

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Bid Documents

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Project Description

Bid Number:	PM-27-003
Bid Title:	Irrigation Equipment & Replacement Parts
Category:	Landscaping Services, Supplies & Equipment
Status:	Open
Bid Recipient:	Melissa Mutz

Description: The Cosumnes Community Services District is seeking an indefinite quantity contract for the supply of Irrigation Equipment and Replacement Parts on demand. Irrigation equipment and replacement parts generally delivered to three locations. Please direct questions regarding this bid to Melissa Mutz, Management Analyst, at For security reasons, you must enable JavaScript to view this E-mail address., by 10 AM on June 22, 2026. All questions and answers will be posted to the bid website at www.cosumnescsd.gov/bids. Proposals due no later than 10 AM on June 29, 2026: Cosumnes Community Services District 8820 Elk Grove Boulevard Elk Grove CA 95624 Attention: Melissa Mutz Email: For security reasons, you must enable JavaScript to view this E-mail address. Any submission to CSD by email, will receive a reply that the Bid has been received (during regular business hours). If you do not receive a reply, please contact Melissa Mutz, at For security reasons, you must enable JavaScript to view this E-mail address. Incomplete bid proposals and bids received after the time specified above will be returned. Bid proposals shall be valid for 90 calendar days after the time specified above. Publication Date/Time: 6/15/2026 12:00 AM Closing Date/Time: 6/29/2026 10:00 AM Contact Person: Melissa Mutz, Management Analyst, melissamutz@cosumnescsd.gov Miscellaneous: Please review PM-27-003 Irrigation Equipment & Replacement Parts RFB document for more information. Related Documents: PM-27-003 Irrigation Equipment and Replacement Parts RFB V.2 (PDF)

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REQUEST FOR WRITTEN BIDS

TO:

DATE:

BID MANAGER:

PROJECT MANAGER:

BID DUE DATE:

BID REQUEST FOR:

All Prospective Bidders

June 10, 2026

Melissa Mutz, Management Analyst

Isaiah Padilla, Irrigation Manager

June 29, 2026 by 10:00 AM No late bid proposals will be accepted

PM-27-003 Irrigation Equipment & Replacement Parts

PROJECT DESCRIPTION

The Cosumnes Community Services District (CSD) invites you to bid on an indefinite quantity

contract for the supply of Irrigation Equipment and Replacement Parts on demand.

PROJECT LOCATIONS

Irrigation equipment and replacement parts generally delivered to three locations:

• Elk Grove Park Shop: 9950 Elk Grove-Florin Rd, Elk Grove, CA 95624

• Emerald Lakes Golf Course Shop: 10651 East Stockton Blvd, Elk Grove, CA 95624

• Park & Golf Operations Big Horn Shop: 7012 Big Horn Blvd, Elk Grove, CA 95758

COSUMNES COMMUNITY SERVICES DISTRICT

The Cosumnes Community Services District is an independent special district focusing on

essential quality of life services including parks and recreation, fire protection and emergency

medical services. The CSD is comprised of four departments: Office of the General Manager,

Finance & IT, Fire, and Parks & Recreation.

The CSD serves the park and recreation needs of approximately 221,000 residents within a 157

square-mile jurisdiction that includes the City of Elk Grove and unincorporated areas of

Sacramento County. The CSD manages 108 parks, 18 miles of off-street trails, four community

centers, four recreation centers, three aquatics complexes, a nine-hole golf course and many

recreation, sports, and leisure programs.

SCOPE AND SCHEDULE OF SERVICES

Each bidder is responsible to visit the project sites and identify any issues that are out of the

normal Scope and Schedule of Services set forth in the attached Exhibit “A”, incorporated

herein by this reference.

LICENSE REQUIREMENTS

Each Bidder shall have all permits and/or licenses as required by state and local government.

BID FORM

All Proposals shall include the Bid Form, attached hereto as Exhibit B and incorporated herein

by this reference. Bidder may submit supporting documents that outline the final cost of the Bid

(e.g., line item costs, etc.). The District will disregard bids submitted without a completed Bid

Form. The Bidder shall fill out all blanks in the form as therein required.

Please direct questions regarding this bid to Melissa Mutz, Management Analyst, at

melissamutz@cosumnescsd.gov, by 10 AM on June 22, 2026. All questions and answers will

be posted to the bid website at www.cosumnescsd.gov.

Proposals due no later than 10 AM on June 29, 2026:

Cosumnes Community Services District

8820 Elk Grove Boulevard

Elk Grove CA 95624

Attention: Melissa Mutz

Email: melissamutz@cosumnescsd.gov

Any submission to the District by email, will receive a reply that the Bid has been received (during

regular business hours). If you do not receive a reply, please contact Melissa Mutz at

MelissaMutz@ cosumnescsd.gov

Incomplete bid proposals and bids received after the time specified above will be returned. Bid

proposals shall be valid for 90 calendar days after the time specified above.

AWARD OF CONTRACT

The District shall award the Contract for Supplies to the Bidder that is most advantageous to the

District. The Board of Directors of the Cosumnes Community Services District reserves the right

to reject any or all bids and to waive any informality in any Bid. The District reserves the right to

award the contract to multiple contractors when applicable.

INSURANCE

Contracted Bidder will be required to provide an insurance certificate naming the CSD as

additionally insured. Bidder must provide certificate showing active policies of automobile liability,

commercial general liability and property damage insurance from an insurance company

authorized to be in business in the State of California. Each such policy shall be in an amount of

not less than Two Million Dollars ($2,000,000) for each occurrence. The following statement must

appear on the certificate: "Additional insured endorsement names the Cosumnes Community

Services District its directors, agents or employees are included as additional insured."

LABOR COMPLIANCE

The successful Bidder shall comply with all applicable Labor Code provisions, including but not

limited to, hours of labor, employment of apprentices and debarment of contractors.

PAYMENT

Compensation in full for items in the bid proposal shall include payment for furnishing all labor,

delivery, materials, tools, equipment, and incidentals necessary to complete the Services. Unless

otherwise agreed, payment is due only upon delivery (NET 30). The CSD will make any resulting

purchases made under this bid by purchase order. Quotes provided to the CSD will reference the

contract number to verify pricing.

TERM OF CONTRACT:

The initial term of this contract is twelve (12) months. The CSD reserves the option to extend the

contract for up to four (4) additional twelve (12) month periods upon the same terms and

conditions as provided in the contract. The successful Bidder can propose a price increase in

accordance with the Scope & Schedule of Services if desired. The Bidder should include a price

schedule on the Bid Form (Exhibit B).

Contract will commence August 2026.

EXHIBIT A (Page 1 of 5)

SCOPE & SCHEDULE OF SERVICES

SPECIFICATIONS

The undersigned Bidder proposes and agrees, if the CSD awards this Proposal, to enter into a

contract with the Cosumnes Community Services District to perform and furnish all services and

materials as specified or indicated in the Scope and Schedule of Services. The items listed on

the Bid Form (Exhibit B) are representative of those to be purchased under this contract but do

not represent an exhaustive list. Similarly, the Bidder may be required to deliver to alternative

project locations during the course of the contract.

Upon award, Bidder must provide a comprehensive price list for all equipment parts/related to

this contract. The CSD reserves the right to negotiate pricing with successful Bidder for

equipment/parts related to this contract but not specifically included in the Scope & Schedule of

Services. Price escalation will be considered only at the yearly observance of award

(anniversary date) and only upon receipt of written request from the Bidder stating reason for

escalation and the amount being requested. Justifying documentation must accompany price

escalation request.

It is the responsibility of the Bidder to approach CSD with the need for price adjustment. CSD

will not consider a price adjustment without documentation. With appropriate documentation,

CSD and Bidder will mutually agree upon an effective date for the new price list(s) and CSD will

amend the purchase order accordingly. Price increases will not be unique to CSD. Price

decreases will also apply. Contractor will extend special sale or promotional pricing to CSD as

applicable.

The District reserves the right to increase or decrease the quantity of any item called for, add

additional related items as necessary or eliminate any item from the contract. The CSD makes

no commitment as to the quantity and frequency of purchase. The CSD reserves the right to

purchase items referenced under this contract using any other method and from any other

vendor as deemed in the best interest of the District.

Bidder shall maintain, or have access to, ample stock at all times. Contract will be subject to

cancellation if contractor must repeatedly special order items for over-the-counter sales.

Where this Bid Form identifies a brand name or equal specification, the use of a brand name is

for describing the standard of quality, performance and characteristics desired, not to limit or

restrict competition. If a Bidder proposes an “equal” to scope of work/specifications, CSD is the

sole interpreter of the Scope & Schedule of Services and sole judge as to whether the “equal”

proposed complies with the Scope & Schedule of Services.

EXHIBIT A (Page 2 of 5)

DELIVERY

Delivery of irrigation equipment and replacement parts will generally be required at three

locations:

• Elk Grove Park Shop: 9950 Elk Grove-Florin Rd, Elk Grove, CA 95624

• Emerald Lakes Golf Course Shop: 10651 East Stockton Blvd, Elk Grove, CA 95624

• Park & Golf Operations Big Horn Shop: 7012 Big Horn Blvd, Elk Grove, CA 95758

Goods shall be delivered free of the rightful claim of any third person, any security interest or

other lien. Bidder must deliver in-stock items within 48 hours. Contract may be subject to

termination for failure to deliver on time, unless CSD causes the delay. Bidder must notify CSD

of any foreseen late deliveries, including the cause of the late delivery and a potential remedy.

Commodity Codes

• NAICS 221310Water Supply and Irrigation Systems
• NAICS 811310Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

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