Project Information

Bid Title

Finance Office Renovation

Issuing Agency

New Smyrna Beach city

Location

Florida

Published Date

Mar 4, 2026

Closing Date

Apr 6, 2026

Government Level

State & Local

Status

Closed

Ref. #

07-26-FIN

Original Source

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Bid Documents

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Project Description

Project ID: 07-26-FIN

Title: Finance Office Renovation

Addenda: 0

Release Date: 3/4/2026

Due Date: 4/6/2026

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Finance Office Renovation

ITB

Purchasing

90638 , 90900

Project ID: 07-26-FIN

Release Date: Wednesday, March 4, 2026

· Due Date: Monday, April 6, 2026 2:00pm

Posted Wednesday, March 4, 2026 7:47am

All dates & times in Eastern Time

Draft Response Events RSVP No Bid32 days, 16 hours, 18 minutes

Post Information

Posted At:Wed, Mar 4, 2026 7:47 AM
Sealed Bid Process:Yes (Bids Sealed / Pricing Sealed)
Private Bid:No

Overview

Summary

The project consists of a full renovation of the existing Finance Department located on the 2nd Floor of the City of New Smyrna Beach City Hall. Architectural design has been prepared by Hall & Ogle Architects, Inc. ensuring code compliance, updated layouts, and modernized finishes.

The remodel includes nine (9) private offices, two (2) open office spaces with built-in millwork, and an open conference/flex space. Also included are new finishes, including flooring, drywall, and ceiling tiles, as well as new/modified electrical and mechanical systems.

Work will be performed in phases to maintain continuity of daily operations within City Hall. The various departments located on the first floor of City Hall will remain operational through the duration of the project, as well as the break room located on the 2 ^nd floor outside of the work area. Contractor is to coordinate with the assigned Project Manager to manage temporary access and minimize disruptions. Scheduling, safety measures, and contractor staging will be carefully planned to ensure disruption to the remaining departments is minimal.

Background

The city serves an area of 41.6 square miles in size and serves a population of approximately 33,402. It is located off of Florida’s East Coast, in the County of Volusia, just north of Cape Canaveral with easy access to both Interstate 95 and Interstate 4. The City’s fiscal year begins on October 1st and ends on September 30th.

The city was created in 1887 by adoption of its first charter, which was replaced by the present charter through Chapter 224.08, Special Acts of Florida, 1943.

The legislative branch of the city is composed of an elected five-member City Commission consisting of the mayor and four commissioners. The City Commission is governed by the City Charter and by state and local laws and regulations. The City Commission is responsible for the establishment and adoption of policy. The execution of such policy is the responsibility of the Commission-appointed City Manager.

More detailed information on the government and can be found in City of New Smyrna’s Comprehensive Annual Financial Report (CAFR). This report may be viewed on https://www.cityofnsb.com/105/Financial-Reports .

Timeline

Issue Invitation to Bid Notice:

March 4, 2026

Pre-Bid Meeting (Non-Mandatory):

March 12, 2026, 3:00pm

In Person: 210 Sams Avenue, New Smyrna Beach, Fl. 2nd Floor of City Hall.
Initial meeting will be outside of City Hall.

Deadline for Written Questions:

March 23, 2026, 5:00pm

Bid Due Date:

April 6, 2026, 2:00pm

Bid Opening (Non-Mandatory):

April 6, 2026, 3:00pm

Microsoft Teams Meeting: Dial in by phone: 786-636-1338
Conference ID: 228 098 054#

Recommendation to the Commission:

April 14, 2026

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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