Legal Document Management System

Project Information

Bid Title: Legal Document Management System
Issuing Agency: University of Minnesota
Location: Minnesota
Published Date: Nov 26, 2024
Closing Date: Dec 17, 2024
Government Level: State & Local
Status: Closed
Ref. #: 10079.11142024
Original Source: Join to Access Full Details
Bid Inquiries: Join to Access Full Details
Bid Documents: Join to Access Full Details
Project Description: Bid Information

Type Request for Information

Status Issued

Number 10079.11142024 (Legal Document Management System)

Issue Date & Time 11/26/2024 03:18:46 PM (CT)

Close Date & Time 12/17/2024 02:00:00 PM (CT)

Question Cut Off Date 12/10/2024 02:00:00 PM (CT)

Notes
University of Minnesota Office of the General Counsel seeks a web-based, cloud- or vendor-hosted solution for document management.
The University of Minnesota is a federal land grant, public university that was founded in 1851. The University has five campuses - Twin Cities, Duluth, Morris, Crookston and Rochester - as well as extension offices and research and outreach centers throughout the state. See more at University of Minnesota System. https://system.umn.edu/

The Office of the General Counsel (OGC) was created in 1981 to accomplish two goals for the University of Minnesota: ensure the best possible litigation outcomes, and minimize legal problems by offering proactive legal services.
The OGC has a full-time legal staff of approximately 35 people, with 25 legal professionals, 7 administrative staff, and 3 law clerks, located on the university's Twin Cities campus. The current document management system is used to store, search and retrieve, send and receive emails and attachments, as well as other documents generated in-house or outside of the office. The office intends the product selected to allow for the storage, search and retrieval of all data, including audio and video files. The product must have OCR capabilities to allow for enhanced search features.
The University of Minnesota uses the Google Suite of products as its Enterprise productivity, collaboration and Email tool. The product selected MUST integrate with and be accessible through Gmail, Google Docs, Google Sheets, Google Slides and all other Google products. Must also fully integrate with Adobe and Microsoft Office 365 products.

Respondents are prohibited from contacting the identified department about this RFI while in process.

Before submitting questions about the RFI via the Questions Tab, read and review the Supplier Process and Information Attachment and ALL Attributes in the Attributes Tab, especially Background and Project Summary/Scope of Work. These provide valuable information and address frequently asked questions.

Remember to submit your response, including attachments, early to allow time to correct errors. The submission deadline is a hard close. The system will reject responses with errors and will NOT allow late submissions.

Contact Information

Name Brendan Wintroath

Address 1300 S. 2nd Street
Minneapolis, MN 55454 USA

Phone

Fax

Email wintr003@umn.edu

Bid Documents

Document name Format

Bid Invitation (please login to view this document) Acrobat / PDF

Bid Attachments

File Name Description File Size

Supplier-Process-and-Information-01-01-24.docx
ACTION REQUIRED All respondents must review this before starting a response. 30 KB
Commodity Codes: NAICS 541611Administrative Management and General Management Consulting Services
NAICS 561410Document Preparation Services

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Type	Request for Information
Status	Issued
Number	10079.11142024 (Legal Document Management System)
Issue Date & Time	11/26/2024 03:18:46 PM (CT)
Close Date & Time	12/17/2024 02:00:00 PM (CT)
Question Cut Off Date	12/10/2024 02:00:00 PM (CT)
Notes	University of Minnesota Office of the General Counsel seeks a web-based, cloud- or vendor-hosted solution for document management. The University of Minnesota is a federal land grant, public university that was founded in 1851. The University has five campuses - Twin Cities, Duluth, Morris, Crookston and Rochester - as well as extension offices and research and outreach centers throughout the state. See more at University of Minnesota System. https://system.umn.edu/ The Office of the General Counsel (OGC) was created in 1981 to accomplish two goals for the University of Minnesota: ensure the best possible litigation outcomes, and minimize legal problems by offering proactive legal services. The OGC has a full-time legal staff of approximately 35 people, with 25 legal professionals, 7 administrative staff, and 3 law clerks, located on the university's Twin Cities campus. The current document management system is used to store, search and retrieve, send and receive emails and attachments, as well as other documents generated in-house or outside of the office. The office intends the product selected to allow for the storage, search and retrieval of all data, including audio and video files. The product must have OCR capabilities to allow for enhanced search features. The University of Minnesota uses the Google Suite of products as its Enterprise productivity, collaboration and Email tool. The product selected MUST integrate with and be accessible through Gmail, Google Docs, Google Sheets, Google Slides and all other Google products. Must also fully integrate with Adobe and Microsoft Office 365 products. Respondents are prohibited from contacting the identified department about this RFI while in process. Before submitting questions about the RFI via the Questions Tab, read and review the Supplier Process and Information Attachment and ALL Attributes in the Attributes Tab, especially Background and Project Summary/Scope of Work. These provide valuable information and address frequently asked questions. Remember to submit your response, including attachments, early to allow time to correct errors. The submission deadline is a hard close. The system will reject responses with errors and will NOT allow late submissions.

Name	Brendan Wintroath
Address	1300 S. 2nd Street Minneapolis, MN 55454 USA
Phone
Fax
Email	wintr003@umn.edu

Legal Document Management System

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