Project Information

Bid Title

RFP | Dam Repairs at Lake Glenwood

Issuing Agency

Pitt County

Location

North Carolina

Published Date

Jun 22, 2026

Closing Date

Jun 30, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	RFP | Dam Repairs at Lake Glenwood
Category:	Construction Services
Status:	Open

Description: Sealed proposals for a single prime General Construction Contract will be received from bidders by Pitt County, Attn: Mr. Ken Brann, Assistant County Engineer, Developmental Service Building, 1717 West 5th street, Greenville NC 27834, up to 2:00 pm, Tuesday June 30, 2026 in the Engineering Conference Room and immediately thereafter publicly opened and read for the furnishing of labor, materials and all services for the construction of: DAM REPAIRS AT LAKE GLENWOOD EASTERN PINES ROAD GREENVILLE, NC 27834 Complete plans and specifications for this project can be obtained by contacting. Mr. Ken Brann Assistant County Engineer Pitt County 1717 W. 5th Street Greenville, NC 27834 The County reserves the right to reject any and all bids and to accept any bid which appears to be in its best interest. Publication Date/Time: 6/22/2026 8:00 AM Closing Date/Time: 6/30/2026 2:00 PM Submittal Information: 2:00 p.m. on June 30, 2026 Contact Person: Contact Information: TELEPHONE NUMBER: (252) 902- 3190 ken.brann@pittcountync.gov Miscellaneous: TENTATIVE TIMETABLE Issue and publish RFP June 22, 2026 Submittal deadline 2 PM June 30, 2026 Award of contract July 14, 2026 Related Documents: Lake Glenwood RFP_2026_06_22 Lake Glenwood Technical Specifications Lake Glenwood FullSet

Attachment Preview

REQUEST FOR PROPOSAL

Dam Repairs at Lake Glenwood

PROPOSAL DUE DATE:

PROPOSAL SUBMITTAL LOCATION:

Contact Information:

TELEPHONE NUMBER:

Date: June 30, 2026, at 2 pm.

Department: Engineering

Address 1717 W 5th Street

(252) 902- 3190

ken.brann@pittcountync.gov

Competitive proposals for the specified service shall be received by the Engineering Department, 1717 W

5th Street, Greenville NC 27834, until the date and time cited. Please submit your proposal clearly marked

“RFP for Dam Repairs at Lake Glenwood” to Pitt County Engineering Department, Attention: Ken Brann at

one of the following locations:

Mail:

Pitt County

1717 W 5th Street

Greenville, NC 27834

Attn: Ken Brann

Lake Glenwood Dam Repair

Hand Deliver:

Pitt County

1717 W 5th Street

Greenville, NC 27834

Attn: Ken Brann

Lake Glenwood Dam Repair

Proposals must be in the actual possession of the Engineering Department at the location indicated, on or

prior to the exact date and time indicated above. Late proposals shall not be considered.

Table of Contents

INTRODUCTION ....................................................................................................................................................................... 3

TENTATIVE TIMETABLE ....................................................................................................................................................... 3

SCOPE OF WORK ..................................................................................................................................................................... 3

GENERAL SPECIFICATIONS & INSTRUCTIONS TO BIDDERS APPLICABLE TO ALL ITEMS ................................... 3

INSURANCE .............................................................................................................................................................................. 7

PROPOSAL REQUIREMENTS ................................................................................................................................................. 7

PRICE PAGE ............................................................................................................................................................................ 10

REFERENCE SHEET ............................................................................................................................................................... 11

PITT COUNTY MINORITY AND WOMEN BUSINESS ENTERPRISE PROGRAM ......................................................... 12

PUBLIC RECORDS ADDENDUM AND INDEMNIFICATION AGREEMENT………………………………………..….12

INTRODUCTION

Pitt County is seeking Bids/Proposals from qualified vendors to provide/perform

TENTATIVE TIMETABLE

Issue and publish RFP

Submittal deadline

Award of contract

June 22, 2026

2 PM June 30, 2026

July 14, 2026

SCOPE OF WORK

Bidders shall provide a proposal based on the following scope of work:

GENERAL SPECIFICATIONS & INSTRUCTIONS TO BIDDERS APPLICABLE TO ALL ITEMS

1. The Bidder’s proposal should provide all the information which it considers pertinent to its proposal

and qualifications for the work to be performed. All proposals must be signed by a duly authorized

individual. Proposals will be read on the date and hour as stated in the Engineering Department

conference room, located in the Developmental Services Building, at 1717 W 5th Street, Greenville,

North Carolina. Bidders or their authorized agents are invited to be present). Any proposal received

after the date and hour specified, will not be accepted or considered.

2. Bidders may submit with their proposals, manufacturer’s specifications, illustrations, and descriptive

literature of the product proposed to be furnished. If the product proposed does not meet

specifications as written the variations must be described in detail and attached to the proposal.

3. TAXES: Pitt County is exempt from federal excise tax, including the federal transportation tax. The

County pays all sales tax, but this amount must be listed as a separate item.

4. The County reserves the right to reject any or all proposals, waive technicalities, and to be the sole

judge of suitability of the product for the use by the County for intended purposes. Factors to be

considered in awarding the proposal will be price, quality, history of satisfactory performance, time

required to make delivery and the availability of item offered. The contract will be awarded after

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evaluation of all proposals has been made. In the interest of suitability to the County’s needs and/or

economy; equipment or furnishings other than the cheapest in price may be selected. Pitt County

shall have a period of thirty (30) days after the opening of proposals to make the award and may

award in total or by line item, whichever is in the best interest of the County.

5. The specifications are intended to obtain competitive proposals. Any reference to brand names is

strictly for denoting the type and quality of item desired and is not done to limit or restrict the

proposals.

6. Any corrections or errors found in the specifications must be submitted in writing and mailed to the

attention of the Engineering Department prior to the opening of proposals. Any deviations from the

specifications must be in writing and submitted as part of the proposal. Any addenda to these

proposal documents shall be issued in writing; no oral statements, explanations or commitments by

whosoever made shall be of any effect unless incorporated in the addenda.

7. Bid deposit: Pitt County requires a bid deposit of 5% of the total bid for construction contract RFP.

8. Pursuant to the provisions of G.S. 143-54 under penalty of perjury, the signer of the proposal certifies

this proposal has not been arrived at collusively or otherwise in violation of Federal or North Carolina

Antitrust laws. The owner or an officer of the firm must sign all proposals.

9. Pursuant to North Carolina General Statute 143-133.3 and related state and federal laws, the

undersigned hereby certifies that the Bidder named herein, and the Bidder’s subcontractors, comply

with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the

requirement for each employer with more than 25 employees in North Carolina to verify the work

authorization of its employees through the federal E-Verify system.

10. PROPOSAL/SUBMITTAL FORMAT: One original should be submitted by mail or hand delivered. The

material should be in sequence and related to the RFP. The sections of the submittal should be

tabbed and clearly identifiable.

11. PUBLIC RECORD: All proposals submitted in response to this Request for Proposal shall become the

property of the County and shall become a matter of public record and subject to disclosure pursuant

to Chapter 132 of the North Carolina General Statutes when opened, except for portions which

qualify “trade secret” information under Chapter 66 – Article 24 (Trade Secrets Protection Act) of the

North Carolina General Statutes. However, proposals which are marked as confidential or trade

secrets in their entirety may be disqualified by the County. To properly designate material as trade

secret under these circumstances, each person or entity providing a proposal must do the following:

(a) any trade secrets submitted by a service provider should be submitted in a separate, sealed

envelope marked “Trade Secret—Confidential and Proprietary Information—Do Not Disclose

Except for the Purpose of Evaluating this Proposal,” and (b) the same trade secret/confidentiality

designation should be stamped on each page of the trade secret materials contained in the envelope.

Bidders must return and include with their proposal a signed version of the Public Records

Addendum and Indemnification Agreement.

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12. DISCUSSIONS: The County reserves the right to conduct discussions with Bidders for the purpose of

eliminating minor irregularities, informalities, or apparent clerical mistakes in the proposal in order

to clarify an offer and assure full understanding of, and responsiveness to, solicitation requirements.

13. VENDOR APPLICATION: Prior to the award of a Contract, the successful bidder shall submit a W9

with the County’s Finance Department.

14. CONTRACT: The Contract shall be based upon the Request for Proposal issued by the County and the

Offer submitted by the Bidder in response to the Request for Proposal. The offer shall substantially

conform to the terms, conditions, specifications and other requirements set forth within the text of

the Request for Proposal. The County reserves the right to clarify any contractual terms with the

concurrence of the Bidder; however, any substantial non-conformity in the offer, as determined by

the County’s Legal Department, shall be deemed non-responsive and the offer rejected. The Contract

shall contain the entire agreement between Pitt County and the Bidder relating to this requirement

and shall prevail over any and all previous agreements, contracts, proposals, negotiations, purchase

orders, or master agreements in any form.

15. PAYMENT: Where permitted, progress payments, when requested, will be made after the County

receives a detailed invoice and confirmation that the work has been performed to the specifications

required for the requested payment. Payment will be in accordance with contract terms.

16. INDEMNIFICATION: Bidder agrees to hold harmless and indemnify County from any and all claims,

loss, liability, demands, damages or any other financial demands that may be alleged or realized due

to acts of nonfeasance, malfeasance, misfeasance, or negligence committed by Bidder while in the

performance of the duties or assignment pursuant to this Request for Proposal.

17. INDEPENDENT CONTRACTOR: It is understood that in the performance of any services herein

provided, the Proposer shall be, and is, an independent contractor, and is not an agent or employee

of the County and shall furnish such services in its own manner and method, except as required by

this contract. Further, the Proposer has and shall retain the right to exercise full control over the

employment, direction, compensation, and discharge of all persons employed by the Proposer in the

performance of the services hereunder. The Proposer shall be solely responsible for, and shall

indemnify, defend, and save the County harmless, from all matters relating to the payment of its

employees, including compliance with Social Security, withholding, and all other wages, salaries,

benefits, taxes, exactions, and regulations of any nature whatsoever.

18. INSPECTION AND ACCEPTANCE: All material or service is subject to final inspection and acceptance

by the County. Material or service failing to conform to the specifications of the Contract shall be

held at the Bidder's risk and may be returned to the Bidder. If returned, all costs are the responsibility

of the Bidder. Noncompliance may be deemed a cause for possible Contract termination.

19. LICENSES: Copies of all applicable licenses and permits should be provided with responses.

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Commodity Codes

• NAICS 237990Other Heavy and Civil Engineering Construction

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