Project Information

Bid Title

Welcome to North Haven Exit Ramp Signs Maintenance, Project No. 26-17,

Issuing Agency

Town of North Haven

Location

Connecticut

Published Date

Apr 16, 2026

Closing Date

Apr 23, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Description	Opening Date/Time	Closing Date/Time
Welcome to North Haven Exit Ramp Signs Maintenance, Project No. 26-17,	April 16, 2026 :	April 23, 2026 10:15 AM

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FINANCE

INVITATION TO BID

TOWN OF NORTH HAVEN

Sealed bids for Welcome to North Haven Exit Ramp Signs Maintenance, Project No.

26-17, will be received at the Finance Office, Memorial Town Hall, 18 Church Street, North

Haven, Connecticut, until 10:15 AM on Thursday, April 23, 2026, at which time and place

they will be opened and publicly read. Specifications may be obtained from the Finance Office

or on the town website www.town.north-haven.ct.us. After bids are received, the Director of

Administration/Procurement may analyze whether vendors have submitted comparable bids and

meet the requirements called for. In reviewing the bids, the Director of

Administration/Procurement may consider the past performance, financial responsibility, and

sales and service experience of the vendors. The Director of Administration/Procurement

reserves the right to reject any or all bids, to waive any defects in same, or to choose to make

purchases other than strictly in accordance with price considerations, and/or to choose other

than the lowest bidder, if it be deemed in the best interest of the Town of North Haven.

Bidders are advised hereby of the existence of an Ordinance concerning Bid

Preference for Town-Based Businesses.

Richard Monico

Director of Administration/Procurement

1

BID SPECIFICAITONS AND REQUIREMENTS

The Town of North Haven's Department of Public Works Field Operations is seeking bids for

landscape and maintenance services to be provided at the Welcome to North Haven Exit Signs,

during a 12-month period from March 2026 – February 2027, with emphasis on the Spring and

Fall of 2026 Seasons, for the following locations:

- Middletown Ave Route 17 and Quinnipiac Ave intersection

- Exit 9- Montowese/Universal – across from PC Richards

- Exit 11- I-91 North Bound Ramp at Rte.22

- Exit 12- I-91 North Bound – Near Popeyes (Washington Ave)

- Exit 12- I-91 South Bound Ramp (pie slice area around and up ramp)

- Exit 63- Wilbur Cross North Bound Ramp (area around sign only)

- Exit 63 South Bound Ramp (area around sign only)

The contract duration of 12-months or one-year may be extended by the Town of North Haven

for a period of up to two (2) consecutive one-year terms for a total of three (3) years, should

the successful bidder hold its prices annually thereafter and place this in writing and most

importantly, provide the Town of North Haven with a satisfactory work product as determined

by the Town's Department of Public Works' Field Operations Director or his designee.

All bidders should take note that customer service to the Town's residents and taxpayers as well

as the Department of Public Works Field Operations and its employees is critical to the success

of this contract.

BID REQUIREMENTS

MOWING/TRIMMING/PRUNING SCHEDULE/PROCEDURES – The mowing season

shall be defined as April – October.

1. Biweekly mowing (as needed based on grass height) or requested by Public Works Field

Operations Director or his designee.

2. Mowing heights will be maintained at 2 ½” – 3”.

3. String trimming of all areas surrounding signs, fence posts, trees and shrubs will be

completed immediately following mowing of turf areas.

4. Blowing off roads following each mowing. (This is to prevent germination of grass and

weeds within the road surface material). Backpack or handheld blowers at a low speed

should be used to minimize dust from being blown into surrounding areas.

5. Trimming of all bedding plants and shrubs up to 8’ once during the season. Service to

be provided between July 1 and July 30. Removal of trimmings also needed for cleanup

of area.

6. Perimeter pruning and trimming (wood line and fence line). Cut back any unwanted

vegetation up to 10” in height that is encroaching into the sign area. This would include

any branches and brush (dead and alive) and are to be removed from area.

2

SPRING AND FALL SEASON CLEAN UP

1. Pick up and removal of fallen leaves and limbs from trees within sign areas and

perimeters and perimeter tree areas. Remove accumulated trash/ litter.

2. Service to be provided prior to April 1st and prior to November 30th.

NOTES TO BIDDERS:

1. INSURANCE:

2. BID BOND:

The Contractor shall carry all necessary Workers’ Compensation

Insurance.

The Contractor shall carry or require that there be carried

Manufacturers and Contractors’ Public Liability policy with a

limit of $1,000,000. to protect the Contractor and his

subcontractors against claims for injury to or death of one or

more than one person because of accidents which may occur or

result from operations under the contract, such insurance shall

cover the use of all equipment, including but not limited to

mowers, trimmers, motor vehicles, etc., used in the operations

embraced in this contract.

The Contractor shall carry, during the life of the contract,

property damage insurance in an amount of not less than

$1,000,000. to protect himself and his subcontractors from claims

for property damage which might arise from operations under the

contract.

Insurance policies shall be conditioned to indemnify and save

harmless the Town of North Haven from all suits or actions

brought against the contractor, it and or them or on account of

any injuries received or property damage sustained by any party,

or by or from the Contractor.

The Contractor must provide the Town of North Haven with a

Certificate of Insurance upon receipt of notice of award.

A Certified Check, Bank Draft or Bid Bond made payable to

Treasurer, Town of North Haven, in an amount equal to five

(5%) percent of the total bid, shall be submitted with each bid.

3

3. METHOD OF

PAYMENT:

Net 30 days after completion/acceptance. Each invoice must

clearly indicate the dates, times, and location of each mowing.

No Sales Tax or Excise Taxes shall be applied. All work and

subsequent payment is subject to the approval of the Director of

Finance and Administration or his designee. Contractor may

divide billing equally into twelve (12) payments, March through

February.

4. TERMINATION OF

SERVICE

The Town reserves the right to terminate this service by giving

written notice (certified mail/return receipt requested) to the

contractor (10) ten days prior to the effective date of such

termination. Final payment, if due will be made on a pro-rata

basis.

5. ADMINISTRATION:

The Director of Public Works Field Operations or his designee will

coordinate the work to be performed by the successful bidder.

The successful bidder will maintain a running record of all work

performed in acceptable format.

6. CONTINUATION:

The Town of North Haven reserves the right to extend the bid

award for two (2) additional years for a total of three years if the

successful bidder holds the same pricing schedule and places such

in writing annually.

7. All bids are to be held firm for a period of ninety (90) days until awarded.

8. All bids must be submitted on the Bid Sheet form.

9. Envelope or Subject Field for E-mails must be plainly marked “BID – WELCOME TO

NORTH HAVEN EXIT RAMP SIGN MAINTENANCE PROJECT #26-17 with the purpose

and time of opening. Email your bid to dufour.ellen@northhaven-ct.gov by 10:15 am on

Thursday, April 23, 2026.

4

BID SHEET

WELCOME TO NORTH HAVEN EXIT RAMP Maintenance Bid, Project

Bid Opening Thursday, April 23, 2026, at 10:15 AM

BID ITEM

(A) Mowing, Trimming, Pruning Procedures

Services – April – October

(B) Spring and Fall Seasonal Cleanup

Services April 1st – November 30th

TOTAL

MONTH

PRICE PER

YEAR

$________ ___________

$_________ ___________

TOTAL of Items (A) through (B) above

BID TOTAL $_____________

Please note that Bidders may submit their respective bills within the appropriate 30-day time

period for reimbursement by the Town of North Haven for services rendered. While the

contract runs annually, the bulk of services required are between April and October.

BIDS SUBMITTED BY:

DATE: _____________________________

_____________________________________

Name of Company

_____________________________________

Street

_____________________________________

City, State, Zip

___________________________________

Authorized Signature

Title

___________________________________

Print Name

___________________________________

Telephone Number

FAX Number

5

Commodity Codes

• NAICS 238990All Other Specialty Trade Contractors
• NAICS 339950Sign Manufacturing

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