Project Information

Bid Title

RFQ 2-YEAR ON-CALL ENGINEERING SERVICES

Issuing Agency

Quinault Indian Nation

Location

Washington

Published Date

Dec 11, 2025

Closing Date

Jan 12, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	RFQ 2-YEAR ON-CALL ENGINEERING SERVICES
Category:	Tribal Employment Rights Ordinance (TERO)
Status:	Open

Description: The Quinault Indian Nation, a Federally-Recognized Indian Tribe (hereinafter referred to as the “Nation” or “QIN”), seeks interested Engineering Firms and Consultants to be included on an “On-Call Roster” to provide specialized services to the Nation in connection with State, Federal and Tribal funded, planned and unplanned Projects within the Quinault Indian Reservation to be implemented 2026-28 (through September 30, 2028). SEE RELATED DOCUMENT BELOW Publication Date/Time: 12/11/2025 12:00 AM Closing Date/Time: 1/12/2026 3:00 PM Contact Person: ATTN: Cora Pope Quinault Indian Nation Contracts & Procurement Specialist P.O Box 189 Taholah, WA 98587 Bids@quinault.org Hand Delivery Address: ATTN: Cora Pope 1214 Aalis Drive Taholah, WA 98587 Please direct all contracting questions to Cora Pope (cora.pope@quinault.org) at the Quinault Nation Contracts Office. Any questions related to the scope of the project can be directed to Frankie Pope, Construction Project Manager (frankie.pope@quinault.org) Related Documents: QIN On-Call Engineer RFQ.FINAL (ACH 12.3.25)

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REQUEST FOR QUALIFICATIONS

(RFQ)

2-YEAR ON-CALL

ENGINEERING SERVICES

QUINAULT INDIAN NATION

DIVISION OF COMMUNITY SERVICES

CONSTRUCTION PROJECT MANAGEMENT

PO BOX 189

TAHOLAH, WA

RELEASE DATE:

December 11, 2025

RESPONSE DATE:

January 12, 2026

Description and Introduction

The Quinault Indian Nation, a Federally-Recognized Indian Tribe (hereinafter referred to as the “Nation”

or “QIN”), seeks interested Engineering Firms and Consultants to be included on an “On-Call Roster” to

provide specialized services to the Nation in connection with State, Federal and Tribal funded, planned

and unplanned Projects within the Quinault Indian Reservation to be implemented 2026-28 (through

September 30, 2028).

Who We Are

The Quinault Indian Nation is located along the Pacific Northwest Coast on the Olympic Peninsula. With

close to 200,000 forested acres in its interior, travel through this Nation is accomplished via Washington

State Route 109, Washington State Route 101, and BIA Road 26 known locally as the Moclips Highway.

There are four residential population areas within the boundaries of the Reservation, the village of

Taholah, the principle governmental seat, Q-Village Estates located along Moclips Highway, the village

of Queets located on the Northern edge of the Reservation, and Amanda Park, located next to Lake

Quinault.

Scope of Services

The On-Call Engineer(s) will provide services for projects located within the Quinault Indian Reservation

and/or Nation owned land/facilities off the Reservation. Engineering disciplines may include Civil

Engineering, and sub-disciplines such as Structural, Geotechnical, Environmental, Construction, Urban,

Transportation, Water Resource, Electrical, and Surveying, preferably a Certified Federal Surveyor

(CFedS.)

The Engineer(s) will review the Owner’s scope of work, budget, and schedule to reach an understanding

of the project requirements such as Construction Phase Services, Cost estimates, and Project close out.

The Engineer(s) will field measure and document existing conditions as required. Additionally, the

Engineer(s) will assist the Owner in determining what, if any, consulting services are required for the

project. Owner will request a proposal of services for each prospective project(s) and will have the right

to award all, none or a combination or lines items listed based on available funding.

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Instructions for Preparation of a Statement of Qualifications

In responding to this RFQ, respondents accept full responsibility to understand the RFQ in its entirety

and in detail. Quinault Indian Nation reserves the right to disqualify any bidder who demonstrates less

than the required level of understanding this RFQ. Further, the Nation reserves the right to determine,

at its sole discretion, whether the bidder has demonstrated such understanding. QIN’s right under this

sub-part extends to cancellation of award, if award has been made. Such disqualification and/or

cancellation shall be at no fault, cost, or liability whatsoever to Quinault Indian Nation.

1. General

All Consultants, and/or any subconsultants responding to this RFQ should provide sufficient

information and data to allow a complete evaluation of their qualifications.

2. Required Information

All Consultant, and/or any sub-consultants, must present satisfactory evidence to the Nation

indicating their ability to deploy and begin tasks within 10 business days after receiving a work

order. In addition, to ensure consistency, responses should generally conform to the following

format:

Cover Letter

Table of Contents

Sections:

1. Introduction

2. Firm Qualifications

3. Qualifications of Staff

4. Familiarity/History within Region

5. References

6. Project Management Approach

7. Fee Schedule

Section 1 – Introduction

This section must contain an overview of the consultant and any proposed sub-consultants.

The introduction shall clearly indicate the legal name, address, telephone number, and local

point of contact information (if available) of the consultant.

Section 2 – Firm Qualifications

Provide a description and history of the firm. Provide recent experience demonstrating

current capacity, familiarity and expertise in engineering practices as they relate to

municipal, tribal or local government operations and planning. Confirm if Certified Federal

Surveyor (CFedS.)

Section 3 – Qualifications of Staff

Provide an organizational chart and summary of staff qualifications. State the number and

nature of the staff employed with the firm and the office in which the bulk of the work

engagements will be performed. Provide resumes for the project staff likely to be utilized in

performing the Scope of Services. The submittal shall include notice of any investigations or

disciplinary action taken or pending by national or state regulatory bodies against the firm

or individuals employed by the firm.

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Section 4 – Familiarity/History within the Region

Provide a list of all relevant engagements the firm completed for tribal or local government

entities within the last ten (10) years within western Washington State. Illustrate how

previous experience may be of benefit in the execution of the present Scope of Services.

Section 5 – References

Provide at least three references for which the firm has performed services within the past

two (2) years that are similar to the requirements in the Scope of Services. At least one of

the references should be from tribal or other government entities for work performed that

is similar to that specified in this RFQ. Provide the reference contact name, address, e-mail

address, telephone numbers and a summary and date of the services provided.

Section 6 – Project Management Approach

Provide a general description of the firm’s approach to project management,

communication with sub-contractors, and a clear point of contact for the firm. Include an

explanation of the firm’s quality control and quality assurance measures. Describe the firm’s

scheduling and project prioritization approaches to meet the customers’ deadlines and

timelines as identified in the Scope of Services.

Section 7 – Fee Schedule

Provide an hourly rate sheet for all Staff Services and Basic Services and what is to be

provided as Additional Services such as reimbursable fees, mileage, shipping, legal notices,

drawings and document reproductions.

Evaluation Criteria

All responses shall be evaluated with respect to the completeness of the information provided, support

for all claims made, and the overall approach taken. The following criteria shall be utilized in the

technical evaluation of the consultant’s proposal.

1. Firm Qualifications

2. Experience with similar projects involving tribal, local government and/or other

governmental agencies, as well as regional experience

3. Key Staff, Project Understanding and Approach

4. Ability to complete timely development reviews and to respond in an appropriate time

frame to individual requests for services

5. Thoroughness of material submitted, including the quality, amount and type of service

provided

6. Project Management Roles and Responsibilities

7. Cost based on Fee Schedule for 2026-2028

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Submittal Review

The evaluation committee will initially review and score all submittals based upon the evaluation criteria

set forth above. Following the initial screening and review of submittals, the Submitters included in this

stage of the evaluation process may be invited to participate in an oral interview. In addition to

conducting an oral interview, the Nation may during this stage of the evaluation process also contact

and evaluate the Submitter references, contact any Submitter to clarify any response or request revised

or additional information, contact any current users of the Submitter’s services, solicit information from

any available source concerning any aspect of a submittal, and seek and review any other information

deemed pertinent to the evaluation process.

Ex Partee Communications

Submitters and Submitters’ representatives should not communicate with the Quinault Business

Committee or the Quinault Planning Commission about this RFQ. In addition, Submitters and

Submitters’ representatives should not communicate outside the procedures set forth in this RFQ with

an officer, employee or agent of the Nation, including any member of the evaluation panel apart from

the submitter’s point of contact. Submitters and their representatives are not prohibited, however,

from making oral statements or presentations in public to one or more representatives of the Nation in

a public meeting and are encouraged to address any questions with the contract manager listed at the

beginning of this RFQ.

Miscellaneous

This RFP does not commit the Nation to award a contract. The Nation reserves the right to accept or

reject all or part of the proposal, or to decline the whole proposal, and to negotiate with the

respondents to ensure Nation receives the appropriate deliverables within the required timeframe.

Submissions become the property of the Nation and will not be returned.

It is the intent of QIN to award the contract to the low, responsible and qualified bidder who meets the

requirements of this RFQ. Before the award of the contract, the successful applicants will sign the

attached Services Agreement between QIN, provide a W-9, and must meet the following criteria:

1. Have a current Certificate of Authorization

2. Have or obtain a valid business license issued by Quinault Indian Nation prior to issuance of Notice to

Proceed.

3. Provide proof of their certifications and professional liability insurance meeting minimum

requirements.

4. Not be listed as a current debarred or suspended bidder on the U.S. General Services Administration’s

“System for Award Management” website: http://www.sam.gov.

Quinault Tribal Employment (TERO)

The Quinault Nation’s Tribal Employment Right Ordinance (TERO) provides the Nation’s Indian Preference

policy that applies to this contract. Other TERO requirements include submission of a Compliance Plan and

payment of a fee prior to commencing work on the Quinault Indian Reservation. Every Contractor with a

Contract Sum of $10,000 or more, or more than one contract in a 12-month period and the aggregate sum

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Commodity Codes

• NAICS 541330Engineering Services

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