Project Information

Bid Title

2026.03 ITB Custodial and Janitorial Services

Issuing Agency

City of Milton

Location

Florida

Published Date

Mar 19, 2026

Closing Date

Apr 1, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026.03

Original Source

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Bid Documents

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Project Description

Bid Number:	2026.03
Bid Title:	2026.03 ITB Custodial and Janitorial Services
Category:	Bid Postings
Status:	Open

Description: The City of Milton, Florida is soliciting bids for 2026.03 ITB Custodial and Janitorial Services. Publication Date/Time: 3/19/2026 6:00 AM Closing Date/Time: 4/1/2026 2:00 PM Addendum Date/Time: 03/30/2026, by 2:00 PM Pre-bid Meeting: March 25, 2026, at 10:00 AM Contact Person: Michele Williams Purchasing Officer 850.983.5480 Business Hours: 7:30 AM - 4:30 PM Miscellaneous: MANDATORY PRE- BID MEETING Wednesday, March 25, 2026, at 10:00 AM (CST) City of Milton Council Chambers 6738 Dixon Street, Milton, FL 32570 Related Documents: SOLICITATION - 2026.03 ITB Custodial and Janitorial Services CONTRACT - 2026.03 ITB Custodial and Janitorial Services

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Invitation to Bid (ITB)

CITY OF MILTON

MILTON, FL 32570

BID NO. 2026.03 ITB Custodial and Janitorial Services

Solicitation Published Date:

03/19/2026 at 6:00 AM (CST)

Pre-Bid Conference:

03/25/2026 at 10:00 AM (CST)

All Questions Due:

03/26/2026 by 4:00 PM (CST)

Questions and Answers Posted:

03/30/2026 by 4:00 PM (CST)

Pre-Bid Conference Location:

Milton City Hall

6738 Dixon Street

Milton, FL 32570

Bid Due and Opening Date:

04/01/2026 at 2:00 PM (CST)

SUBMIT SEALED BIDS TO:

City of Milton

Purchasing Department

ATTN: Michele Williams

Purchasing Officer

(850) 983-5480

mwilliams@miltonfl.org

ADVERTISEMENT FOR BIDS

Bid No. 2026.03 ITB Custodial and Janitorial Services

SECTION 1 – AUTHORITY

The City of Milton (“City”) issues this Invitation to Bid (“ITB”) pursuant to Article VIII, Section

2(b) of the Florida Constitution; Chapter 166, Florida Statutes, including §166.021, F.S.; and the

City of Milton Purchasing Policy 9.0, as may be amended.

This ITB solicits sealed bids from qualified Contractors to provide routine custodial services for

designated City facilities, as more particularly described in the Solicitation Documents.

Award, if made, shall be to the lowest responsive and responsible Bidder whose Bid conforms in

all material respects to the requirements of this ITB, in accordance with applicable Florida law

and the City’s Purchasing Policy.

The City reserves the right to reject any or all Bids and to waive minor irregularities that do not

affect price, competition, or the substantive rights of the parties, as permitted by law.

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SECTION 2 – DEFINITIONS

For purposes of this Invitation to Bid and the resulting Contract, the following terms shall

have the meanings set forth below:

2.1 “ITB” or “Solicitation” means this Invitation to Bid, and all addenda issued by the City

prior to Bid opening.

2.2 “Addendum” means a written clarification, modification, or revision to the ITB issued by

the City prior to Bid opening.

2.3 “Bid” means the written offer submitted by a Bidder in response to this ITB to perform

the Work described in the Contract Documents for the price(s) stated therein.

2.4 “Bidder” means a firm, partnership, corporation, or other legal entity that submits a Bid

in response to this ITB and is legally authorized to conduct business in the State of Florida.

2.5 “Vendor” or “Contractor” means the successful Bidder that enters into a Contract with

the City to provide the goods or services described in the Solicitation Documents.

2.6 “Base Bid” means the Bidder’s stated price for performing the Work described in the ITB,

exclusive of any separately priced optional services or renewal term pricing, if applicable.

2.7 “Responsive Bid” means a Bid that conforms in all material respects to the requirements

of this ITB and the Contract Documents, including submission of all required forms, pricing,

acknowledgments, certifications, and other required documentation, without material

deviation, reservation, or irregularity.

2.8 “Responsible Bidder” means a Bidder who has the capability, integrity, financial capacity,

relevant experience, supervision, personnel, and other resources necessary to fully perform

the Contract requirements and to assure good faith performance.

2.9 “Notice of Award” means the written notice issued by the City informing the successful

Bidder that it has been selected for award of the Contract.

2.10 “Agreement” or “Contract” means the written agreement executed between the City

and the successful Bidder, including all Contract Documents incorporated therein.

2.11 “City” means the City of Milton, Florida.

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2.12 “Work” means the routine custodial services to be performed by the Contractor under

the Contract Documents, including all labor, supervision, and services necessary to complete

the required custodial tasks for the City Facilities in accordance with the Contract

Documents.

2.13 “Services” means the routine custodial cleaning services required by the Solicitation

Documents and Contract Documents.

2.14 “Scope of Services” means the detailed description of the custodial services, tasks,

frequencies, service locations, and performance requirements set forth in the Solicitation

Documents and any exhibits or attachments incorporated into the Contract.

2.15 “City Facilities” or “Facilities” means the City buildings and locations identified in the

Solicitation Documents where the Work is to be performed.

2.16 “Consumables” means paper products, trash liners, hand soap, cleaning products, and

other expendable supplies furnished by the City for use in performance of the Work.

2.17 “Contract Documents” means the documents forming the agreement between the City

and the Contractor, including the Agreement, this ITB and all addenda, the Bid Form, the

Scope of Services, specifications, and any written amendments or change orders.

2.18 “Change Order” means a written amendment to the Contract executed by the City and

the Contractor authorizing a change in the Work, Contract Price, Contract Time, or any

combination thereof.

2.19 “Calendar Day” means every day shown on the calendar, including weekends and legal

holidays.

2.20 “Business Day” means any day other than a Saturday, Sunday, or legal holiday observed

by the City of Milton.

2.21 “Deficiency” or “Deficient Services” means Work that fails to comply with the

requirements of the Contract Documents, including failures in cleanliness, completeness,

timeliness, quality, or performance.

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SECTION 3 – GENERAL INFORMATION

3.1 Solicitation Overview

Solicitation Overview The City of Milton ("City") is soliciting sealed bids from qualified

Contractors to provide routine custodial services for designated City facilities in accordance

with the requirements of this Invitation to Bid ("ITB") and the Contract Documents. The services

generally consist of furnishing all labor, supervision, and services necessary to perform routine

custodial cleaning services at the following City facilities:

Facility

Address

Square Footage

Milton City Hall

6738 Dixon Street, Milton, FL 32570

18,387 sq. ft.

Milton Utilities

5438 Alabama Street, Milton, FL 32570

17,305 sq. ft.

Milton Police

Department

5451 Alabama Street, Milton, FL 32570

5,996 sq. ft.

Milton Gas

5755 Washington Street, Milton FL 32570

288 sq. ft.

The Work generally includes routine custodial cleaning services, including, without limitation,

dusting, sweeping, mopping, vacuuming, trash removal, cleaning and sanitizing restrooms,

cleaning interior and exterior windows, and restocking City-furnished consumable supplies,

together with such other related custodial services as are specified in the Solicitation

Documents and Scope of Services, all as necessary to maintain the facilities in a clean, sanitary,

and orderly condition.

The City shall furnish all necessary cleaning products, cleaning items, equipment, paper

products, trash liners, hand soap, and other consumable supplies required for performance of

the Work. The Contractor shall furnish all labor, supervision, transportation, and small tools

necessary to perform the Work.

Detailed service requirements, schedules, performance standards, and City-furnished items are

set forth in Section 4 – Scope of Services and Exhibit 2 – Custodial Service Schedule.

3.2 Issuing Office

This Solicitation is issued by the City of Milton Purchasing Division. All communications

regarding this ITB shall be directed only to the designated Purchasing Officer identified in this

Section 3.

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Commodity Codes

• NAICS 561720Janitorial Services

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