Project Information

Bid Title

Evidence-Based Programs - Juvenile Services

Issuing Agency

Sedgwick County

Location

Kansas

Published Date

Dec 15, 2025

Closing Date

Jan 6, 2026

Government Level

State & Local

Status

Closed

Ref. #

25-0079

Original Source

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Project Description

RFB/RFP	Due Date	Description	Document	Pre-bid Conference
25-0079	1/6/2026 1:45:00 PM	Evidence-Based Programs - Juvenile Services	RFP Addendum #1	To ensure that vendors have complete information prior to submitting a proposal, a pre-proposal meeting has been scheduled for Tuesday, December 2, 2025 at 2:00 pm via Teams. To receive a link please email britt.rosencutter@sedgwick.gov with “25-0079 Pre-bid” in the subject line. This meeting is not mandatory. Vendors who wish to have their proposals reviewed are encouraged to have a representative from their firm attend this pre-proposal meeting.

Attachment Preview

REQUEST FOR PROPOSAL

RFP #25-0079

EVIDENCE-BASED PROGRAMS - JUVENILE SERVICES

November 18, 2025

Sedgwick County, Kansas (hereinafter referred to as “county”) is seeking a firm or firms to provide Evidence-Based

Programs/Juvenile Services for the Department of Corrections. If your firm is interested in submitting a response, please

do so in accordance with the instructions contained within the attached Request for Proposal. Responses are due no later

than 1:45 pm CST, Tuesday, January 6, 2026.

To ensure that vendors have complete information prior to submitting a proposal, a pre-proposal meeting has been

scheduled for Tuesday, December 2, 2025 at 2:00 pm via Teams. To receive a link please email

britt.rosencutter@sedgwick.gov with “25-0079 Pre-bid” in the subject line. This meeting is not mandatory. Vendors

who wish to have their proposals reviewed are encouraged to have a representative from their firm attend this pre-

proposal meeting.

All contact concerning this solicitation shall be made through the Purchasing Department. Proposers shall not

contact county employees, department heads, using agencies, evaluation committee members or elected officials with

questions or any other concerns about the solicitation. Questions, clarifications and concerns shall be submitted to the

Purchasing Department in writing. Failure to comply with these guidelines may disqualify the Proposer’s response.

Sincerely,

Britt Rosencutter

Purchasing Agent

BR/ks

RFP # 25-0079

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Table of Contents

I.

About this Document

II. Background

III. Project Objectives

IV. Submittals

V. Scope of Work

VI. Sedgwick County’s Responsibilities

VII. Proposal Terms

A. Questions and Contact Information

B. Minimum Firm Qualifications

C. Evaluation Criteria

D. Request for Proposal Timeline

E. Contract Period and Payment Terms

F. Insurance Requirements

G. Indemnification

H. Confidential Matters and Data Ownership

I. Proposal Conditions

VIII. Required Response Content

IX. Response Form

RFP # 25-0079

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I.

About this Document

This document is a Request for Proposal. It differs from a Request for Bid or Quotation in that the county is seeking a solution,

as described on the cover page and in the following Background Information section, not a bid or quotation meeting firm

specifications for the lowest price. As such, the lowest price proposed will not guarantee an award recommendation. As

defined in Charter Resolution No. 68, Competitive Sealed Proposals will be evaluated based upon criteria formulated around

the most important features of the product(s) and/or service(s), of which quality, testing, references, service, availability or

capability, may be overriding factors, and price may not be determinative in the issuance of a contract or award. The proposal

evaluation criteria should be viewed as standards that measure how well a vendor’s approach meets the desired requirements

and needs of the county. Criteria that will be used and considered in evaluation for award are set forth in this document. The

county will thoroughly review all proposals received. The county will also utilize its best judgment when determining whether

to schedule a pre-proposal conference, before proposals are accepted, or meetings with vendors, after receipt of all proposals.

A Purchase Order/Contract will be awarded to a qualified vendor submitting the best proposal. Sedgwick County reserves the

right to select, and subsequently recommend for award, the proposed service(s) and/or product(s) which best meets its

required needs, quality levels and budget constraints.

The nature of this work is for a public entity and will require the expenditure of public funds and/or use of public

facilities, therefore the successful proposer will understand that portions (potentially all) of their proposal may become

public record at any time after receipt of proposals. Proposal responses, purchase orders and final contracts are subject to

public disclosure after award. All confidential or proprietary information should be clearly denoted in proposal responses

and responders should understand this information will be considered prior to release, however no guarantee is made that

information will be withheld from public view.

II. Background

Sedgwick County, located in south-central Kansas, is one of the most populous of Kansas’ 105 counties with a population

estimated at more than 514,000 persons. It is the 16th largest in area, with 1,008 square miles, and reportedly has the

second highest per capita wealth among Kansas’ counties. Organizationally, the county is a Commission/Manager entity,

employs nearly 2,500 persons, and hosts or provides a full range of municipal services, e.g. – public safety, public works,

criminal justice, recreation, entertainment, cultural, human/social, and education.

In 2016, Kansas passed the Juvenile Justice Reform Bill, a bill intended to improve the way in which the state works with

and assists the youth served by the juvenile justice system. As part of this reform, the Evidence-Based Programs Fund was

developed to provide for reinvestment in community programs and practices. Research that led to the creation of the bill

found that communities lacked evidence-based programs, that services were costly, and that often lengthy waitlists

existed.

In keeping with one of the goals of the initial workgroup, to “improve outcomes for youth, families, and communities in

Kansas,” this document outlines how agencies or organizations may propose to receive funds from the Evidence-Based

Programs Fund, through the Kansas Department of Corrections (KDOC), in order to provide support for juvenile

offenders and their families.

Preference for funding is given to evidence-based model programs or programs demonstrating a strong research basis

showing positive effects reducing participant’s risk for future juvenile delinquency. To be considered an evidence-based

model program, programs must meet the rigorous research standards as defined by Blueprints for Violence Prevention (refer

to http://www.blueprintsprograms.com/programs).

Programs other than Blueprint model programs may be considered evidence-based if they meet or exceed the level of

research the Blueprint model program uses in their determination (see for Blueprint research requirements). Evidence-

based practices (such as Motivational Interviewing, Cognitive Social Learning, etc.) are also given consideration.

RFP # 25-0079

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All programs and services funded through Kansas Department of Corrections funds are expected to target the risk

factors and include measurable goals and outcomes towards this purpose. All expenditures must be used to develop

and implement evidence-based community programs and practices for juvenile offenders, juveniles experiencing

mental health crisis and their families by community supervision offices including, but not limited to, juvenile intake

and assessment, court services, community corrections and juvenile crisis intervention centers.

The risk factors are based on the Risk Needs Responsivity (RNR) model of prevention and intervention. All programs must

utilize the Sedgwick County Risk for Reoffending Screening Instrument or the Youth Level of Services – Case Management

Inventory (YLS-CMI), on all youth program participants ages 10 or older, to be consistent with the RNR model of

intervention. Sedgwick County is committed to making an impact on the priority risk factors.

Programs should be offered by experienced qualified organizations or individuals and provide services that are designed to

serve juvenile justice system-involved youth and preclude further involvement in the system.

Organizations may have an opportunity to give presentations to clarify proposed services if requested by the grant review

committee.

III. Project Objectives

Sedgwick County, Kansas (hereinafter referred to as “county”) is seeking a firm or firms to provide evidence-based practice

for the following services to justice system-involved youth and families in Sedgwick County:

• Mentoring Services

• Family Support Services

• Empowering Youth Voices

• Employment Services

The county requires the most thorough and professional services available. The following requirements are listed to assist

proposers in understanding the objectives and in submitting a thorough response. All proposals must speak to the ability to

meet the following requirements. Please note a copy of an annual audit or financial statement (if no audit is available) must

be included with proposal. If it is your belief a mandatory requirement does not apply to your agency, this must be noted on

the attached check-off sheet. Any proposals that do not satisfactorily meet the mandatory requirements will not be

considered for funding. The successful proposer shall:

1. Acquire program services meeting the parameters, conditions, and mandatory requirements presented in the

proposal document.

2. Agree to abide by the terms and conditions of any federal/state/county contract provisions and guidelines.

3. Have the capability of entering into a written agreement with the county, setting forth the specific terms and

conditions with which the proposer must comply.

4. Provide the agency's most recent annual audit, including any single Audit Act Reports that are required of the

agency (OMB A-133 or Title 2 Part 200 Uniform Guidance); or financial statement prepared by a professional

accountant or accounting firm if no audit is available. (Appendix D)

5. Assure the county that grant funds will not be used to supplant existing resources, including earned income.

Grant funding can be used to expand an existing program or to create a new program but may not be used in

place of current funding. Provider may not charge participants for services, and program revenue may not be

generated as a result of this grant-funded activity.

6. Ensure that quarterly status reports and information is provided documenting, service delivery location(s),

progress toward meeting goals or risk loss of remaining funds.

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7. Appropriately fill out the proposal response form, following the directions and ensuring the narrative [which

includes the statement of problem and community need, proposed service location(s), use of evidence-based

practice(s) (EBP), the management plan and outcomes] is no longer than ten pages with at least one (1) inch

margins and font no smaller than 12 pt. The proposal response form should provide complete information on

the program. Unrequested information, such as brochures, newspaper articles and videotapes, will not be

reviewed or considered as part of the proposal.

8. Attach the program’s completed logic model (Appendix E). This logic model should clearly state the program’s

goals, target population, actions to achieve the program’s goals, and identify direct, measurable participant

outcomes and methods of measurement (see the attached example for guidance).

9. Evidence-Based Program Funding is available for any community organization that applies and meets all of

the requirements set forth in this RFP. During this RFP, Sedgwick County would like to encourage

organizations that could provide services to address juvenile offenders, juveniles experiencing /mental health

related crisis, and their families to consider applying for the Evidence-Based Program funding.

IV. Submittals

Carefully review this Request for Proposal. It provides specific technical information necessary to aid participating firms in

formulating a thorough response. Should you elect to participate with an electronic response, the RFP number must be

entered in the subject line and email the entire document with supplementary materials to:

Purchasing@sedgwick.gov

Should you elect to participate with a physical response, the response must be sealed and marked on the lower left-hand

corner with the firm name and address, bid number, and bid due date. Submit one (1) original AND one (1) electronic

copy (.PDF/Word supplied on a flash drive) of the entire document with any supplementary materials to:

Britt Rosencutter

Sedgwick County Purchasing Department

100 N. Broadway, Suite 610

Wichita, KS 67202

SUBMITTALS are due NO LATER THAN 1:45 pm CDT, TUESDAY, JANUARY 6, 2026. If there is any difficulty

submitting a response electronically, please contact the Purchasing Technicians at purchasing@sedgwick.gov for

assistance. Late or incomplete responses will not be accepted and will not receive consideration for final award. If you

choose to send a hard copy of your proposal, Sedgwick County will not accept submissions that arrive late due to the fault

of the U.S. Postal Service, United Parcel Service, DHL, FedEx, or any other delivery/courier service.

Proposal responses will be acknowledged and read into record at Bid Opening, which will occur at 2:15 pm CST on the

due date. No information other than the respondent’s name will be disclosed at Bid Opening. We will continue to have

Bid Openings for the items listed currently. If you would like to listen in as these proposals are read into the record, please

dial our Meet Me line @ (316) 660-7271 at 2:15 pm.

V. Scope of Work

All proposals must speak to the agency's ability to meet the following desired criteria. Responses must reflect in detail the

degree to which they can be provided (address both in the narrative and on the check-off sheet). The ability to provide these

components will factor heavily in determining award(s). Applicant agencies should:

A. Provide demonstration of knowledge and experience in providing a community-based Evidence-based program

practices to handle the needs of Sedgwick County juvenile justice system-involved youth and their families. The

selected programs should demonstrate ability to identify and sustain an adequate referral base capable of referring

youth in the target population.

RFP # 25-0079

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Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541990All Other Professional, Scientific, and Technical Services

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