Project Information

Bid Title

Bid Description: Request for Proposal- 4th of July Fireworks Display

Issuing Agency

Pittsburg city

Location

Kansas

Published Date

Feb 13, 2026

Closing Date

Mar 3, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Description: Request for Proposal- 4th of July Fireworks Display

Bid Release
Date: Friday, February 13, 2026

Bid Closing Date: Tuesday, March 3, 2026 - 2:00 pm

The city of Pittsburg is Requesting Proposals from qualified vendors for the annual 4th of July fireworks display. Proposals will be received until Tuesday March 3rd 2026 @ 2:00 PM. Proposals must be received in the City Clerk’s Office 201 W 4th Street, or mailed to PO Box 688 Pittsburg KS 66762 and labeled “RFP FIREWORKS DISPLAY”

If you have any questions or require additional information, please contact Kris Loy, Director of Parks and Recreation, at 620-231-8310 or email at KRISTOPHER.LOY@pittks.org

Below is the link for the RFP

Details:

2026 Fireworks RFP

Attachment Preview

CITY CLERK

201 West 4th Street · Pittsburg KS 66762

(620) 231-4100

www.pittks.org

February 12, 2026

Request for Proposals

4th of July Fireworks Display – Pittsburg, Kansas

Request for Proposals for the City of Pittsburg’s annual 4th of July fireworks display

will be received in the City Clerk, office, City Hall, 201 West 4th Street, P.O. Box

688, Pittsburg, Kansas, until 2:00 p.m. on Tuesday, March 3rd, 2026 , and

then publicly opened and read aloud in City Hall Upstairs Conference Room.

Enclosed are minimum specifications with which the RFP must comply. All

proposals will be referred to City staff for recommendation. The successful

candidate will be contacted when their proposal is accepted. Proposals received

after the designated closing time will be returned unopened. Proposals shall be

addressed to the Deputy City Clerk, at the above address, and the envelope shall

be plainly marked, “RFP: FIREWORKS DISPLAY”. The City’s budget for this

display is $30,000 with an add alternate display with the budget of $40,000.

The City of Pittsburg reserves the right to accept the best bid, reject any and/or

all proposals and the right to waive any irregularity in any proposal.

If you have any questions or require additional information, please contact Kris

Loy, Director of Parks and Recreation, at 620-231-8310 or email at

KRISTOPHER.LOY@pittks.org

Sincerely,

THE CITY OF PITTSBURG

Jacob Bennett

Deputy City Clerk

Enclosure

Minimum Specifications

Fireworks Display Synchronized to Music

$30,000 has been budgeted for this display (Exhibit A)

$40,000 Add Alternate Display (Exhibit B)

Proposals shall include the following minimum specifications:

1. Qualifications of firm and pyrotechnicians.

2. The number, size and description of shells for the opening, main show and

finale.

3. Amount of discount offered to City.

4. Shoot fee charged to City.

5. Ability to begin show promptly at 10:00 pm.

6. The proposed length of the show (in minutes).

7. Ability to synchronize the show to music working with a local radio station.

8. Insurance Requirements:

* Seller shall procure and keep in force during the term of this contract

insurance liability coverage against claims for bodily injury, death

and property damage with single limits coverage of not less than

$10,000,000.00 per incident for bodily injury and death and property

damage, with an insurer in good standing and licensed to do

business in the State of Kansas.

9. Any other information you feel is appropriate to assist in the evaluation and

selection process.

* Representatives from the selected firm will enter into a contract with the

City of Pittsburg (an example is attached).

FIREWORKS DISPLAY CONTRACT

This Contract is entered into as of the _____ day of _______, 2026 by and

between ________________, designated herein as the Seller and CITY OF

PITTSBURG, KANSAS, designated herein as the Purchaser.

For and in consideration of the covenants herein, the parties agree as

follows:

Seller will secure, prepare and deliver the fireworks specified in Exhibit A/B

attached hereto, or will make necessary substitutions of equal or greater value.

Seller will include the services of a licensed pyrotechnic operator and other agents

to take charge of, set up, and fire the fireworks display, along with such help as

Seller deems necessary to perform the fireworks display safely, and in accordance

with Federal, State and Local laws and regulations.

Seller’s operator and agents will check the display area after the

presentation of the fireworks display for any “duds” or other material which might

not have ignited or which could cause injury. In the event any agent of Purchaser

shall find any “duds” or other material, the Seller will be advised so that its operator

and agents may take possession of same for safekeeping or disposal.

Seller will determine and establish the minimum safety distances from the

location of the fireworks display as proscribed by Federal, State, and Local laws

and regulations. Thereafter, the Purchaser will mark the minimum safety distances

as established by Seller and furnish adequate police and city personnel to maintain

said safety distances. Purchaser also agrees to have one fire unit on location in

the near vicinity of the display area.

It is agreed and understood that the Purchaser will pay the sum of

$_______________ for the fireworks display. The Purchaser will pay a down

payment equal to 25% of the total price by or on June 26, 2026 (the sum of

$______). The remainder of the $_____________ is to be paid within ten (10)

days following the presentation of the display on July 4, 2026.

Seller will donate $_______________ in product for the year 2026.

Purchaser and Seller acknowledge that any amount past due for an excess

of 30 days is subject to a finance charge computed on the basis of an annual

percentage rate of 10%. Should either party terminate this contract for any reason

other than Force Majeure, as herein defined, then in that event,

2026 FIREWORKS CONTRACT

PAGE TWO

(i) if terminated by Seller, Seller shall return Purchaser’s down payment

and

(ii) if terminated by Purchaser, Purchaser shall pay Seller an additional

sum of $800.00

In the event of inclement weather, which causes postponement of the

display, it is agreed and understood that the display will be presented July

5, 2026, if weather permits, or at some future date mutually agreeable to

the Seller and Purchaser.

FORCE MAJEURE. Neither Seller nor Purchaser shall be required to

perform any term or condition of this contract if such performance, after

the exercise of due diligence to perform, is delayed or prevented by acts of

God, acts of war, civil riots, organized labor disputes, governmental

restrictions, or in the event Purchaser, due to budget constraints is unable

to pay for such fireworks display.

Seller shall defend, indemnify and save Purchaser harmless from and

against any and all claims, liability, and expense, including reasonable

attorney fees, for injuries, damages and death to any person or property

arising out of the acts or neglect of Seller’s operator, its agents and

employees, but excluding liability due to Purchaser’s negligence or willful

misconduct.

Seller shall procure and keep in force during the term of this contract

insurance liability coverage against claims for bodily injury, death and

property damage with single limits coverage of not less than

$10,000,000.00 per incident for bodily injury and death and property

damage, with an insurer in good standing and licensed to do business in

the State of Kansas. Further, upon receipt of the down payment, Seller

shall deliver to the City Clerk of Pittsburg, Kansas, a certificate of insurance

confirming such insurance coverage.

2026 FIREWORKS CONTRACT

PAGE THREE

Witness whereof, we have caused our signatures to be affixed to this

document on this _____ day of __________________, 2026

SELLER:

DATE:___________________,2026

ATTEST:

_____________________________

Secretary

BY:________________________

(Corporate Seal)

ATTEST:

____________________

City Clerk – Tammy Nagel

PURCHASER:

CITY OF PITTSBURG, KANSAS

By:________________________

Mayor – Chuck Munsell

Commodity Codes

• NAICS 713990All Other Amusement and Recreation Industries

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