Project Information

Bid Title

RFSQ #25-24 Citywide Right-of-Way Consulting Services

Issuing Agency

Port Orange

Location

Florida

Published Date

Dec 19, 2025

Closing Date

Jan 23, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFSQ #25-24

Original Source

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Bid Documents

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Project Description

Bid Number:	RFSQ #25-24
Bid Title:	RFSQ #25-24 Citywide Right-of-Way Consulting Services
Category:	Services
Status:	Open

Description: The general objective is for the Consultant to assist the City of Port Orange on an as-needed basis and perform right-of-way support services at the City’s discretion.   The Consultant shall follow a systems engineering process to ensure that all required project components are included in the development of the documents and the project can be built as designed and to specifications. Consultant’s work must be in compliance with the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 and all amendments thereto. Publication Date/Time: 12/19/2025 9:00 AM Closing Date/Time: 1/23/2026 2:30 PM Pre-bid Meeting: N/A Contact Person: Jill Poolman [email protected] Related Documents: RFSQ 25-24 Citywide Right-of-Way Consulting Services

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CITY OF PORT ORANGE, FLORIDA

REQUEST FOR STATEMENT OF QUALIFICATIONS

RFSQ #25-24

CITYWIDE RIGHT-OF-WAY CONSULTING SERVICES

City of Port Orange Purchasing Division

Prepared by: Jill Poolman

Release Date: December 19, 2025

Due Date & Time: January 23, 2025 at 2:30 PM EST

City of Port Orange, Florida

1000 City Center Circle, Port Orange, FL 32129

(386) 506-5718

purchdiv@port-orange.org; www.port-orange.org

1

Legal Notice to Respondents

RFSQ #25-24

Citywide Right-of-Way Consulting Services

Notice is hereby given that the City of Port Orange is seeking Statements of Qualifications for RFSQ #25-24 Citywide

Right-of-Way Consulting Services. Submissions of Statements of Qualifications will be accepted in the City Clerk’s

Office, Port Orange City Hall, 1000 City Center Circle, Port Orange, Florida until 2:30 PM Eastern Standard Time (EST)

on January 23, 2026 which may be amended by addendum issued by the City. All untimely statements will not be

considered and will be returned to the Respondent unopened. All statements will be evaluated to ensure they contain

all required forms in order to deem the Respondent responsive or non-responsive. Statements will be opened and

read aloud January 23, 2026 at 2:30 PM EST in Council Chambers.

DESCRIPTION: The general objective is for the Consultant to assist the City of Port Orange on an as-needed basis and

perform right-of-way support services at the City’s discretion. The Consultant shall follow a systems engineering

process to ensure that all required project components are included in the development of the documents and the

project can be built as designed and to specifications. Consultant’s work must be in compliance with the Uniform

Relocation Assistance and Real Property Acquisition Policies Act of 1970 and all amendments thereto.

Projects may be funded by Florida Department of Transportation (FDOT) Local Agency Program (LAP) Agreements.

Respondents will comply with the Local Agency Program Federal-Aid Terms for Professional Service Contracts. There

shall be no preference given to Respondents regarding the location of the physical address of the Respondent’s place of

business.

All Statements of Qualifications are solicited and will be evaluated on the criteria outlined in this RFSQ. An evaluation

committee primarily comprised of City staff has been appointed to evaluate and rank the Statements of Qualifications

received in accordance with the Code of Ordinances City of Port Orange, Chapter 2, Article VI, Division 2, Section 2-

278, and all statements will be evaluated in accordance with the provisions thereof. Code of Ordinances, City of Port

Orange is on file in the Office of the City Clerk, City Hall, 1000 City Center Circle, Port Orange, Florida 32129, and at

www.municode.com.

Copies of the RFSQ documents, requirements, scope of service and all other pertinent information necessary to

submit a complete package may be obtained electronically from the City of Port Orange Purchasing webpage at

https://www.port-orange.org/bids.aspx and DemandStar at www.demandstar.com.

All questions shall be directed in writing to Jill Poolman, Purchasing Manager at jpoolman@port-orange.org and

purchdiv@port-orange.org and reference “Questions on RFSQ #25-24 Citywide Right-of-Way Consulting Services” in

the subject line. Last day for questions will be January 9, 2026 at 5:00 PM EST.

The Cone of Silence begins with the issuance of the solicitation document and continues until City Council meets to

make a final decision on an award. During this time respondents, suppliers, contractors and sub-contractors are

prohibited from all communications regarding the solicitation with City staff, City consultants, City legal counsel, City

agents, or elected officials. Any respondent who initiates any discussions or attempts to influence a member or

members of the aforementioned shall be disqualified from continued participation in the procurement process with

regard to that particular solicitation. While the Cone of Silence is in effect, all communications from potential

respondents, suppliers, contractors and sub-contractors must be directed to the Purchasing Division @

purchdiv@port-orange.org.

2

Cut along the outer border and affix this label to your sealed statement envelope/package to identify it as a

“Sealed Statement of Qualifications”. Be sure to include the name of the company submitting the statement

where requested.

SEALED STATEMENT OF QUALIFICATIONS – DO NOT OPEN

SEALED STATEMENT NO. RFSQ #25-24

STATEMENT TITLE:

CITYWIDE RIGHT-OF-WAY CONSULTING SERVICES

DUE DATE AND TIME:

JANUARY 23, 2026 AT 2:30 PM EST

SUBMITTED BY:

__________________________________________________________

(Name of Company)

ADDRESS:

__________________________________________________________

___________________________________________________________

DELIVER TO:

CITY OF PORT ORANGE CITY CLERK’S OFFICE

ATTN: JILL POOLMAN

1000 CITY CENTER CIRCLE

PORT ORANGE, FL 32129

DATE/TIME RECEIVED:

_____________________________________________________________

(To be stamped by Clerk’s Office)

3

Contents

SECTION 1 – PURPOSE AND OVERVIEW ................................................................................................................................................... 5

SECTION 2 – INSTRUCTIONS TO RESPONDENTS.................................................................................................................................. 6

SECTION 3 – SCOPE OF SERVICES AND REQUIREMENTS ................................................................................................................. 9

SECTION 4 – STANDARD PURCHASING DEFINITIONS.....................................................................................................................17

SECTION 5 – GENERAL TERMS AND CONDITIONS.............................................................................................................................19

SECTION 6 – SPECIAL CONDITIONS...........................................................................................................................................................33

SECTION 7 – STATEMENTS OF QUALIFICATIONS SUBMITTAL & REQUIREMENTS.........................................................34

SECTION 8 – EVALUATION OF STATEMENTS OF QUALIFICATIONS.........................................................................................36

SECTION 9 – REQUIRED FORMS ..................................................................................................................................................................39

FORM 9.1 – RESPONDENTS SUBMITTAL CHECKLIST .................................................................................................................39

FORM 9.2 – RESPONDENTS ACKNOWLEDGEMENT FORM .......................................................................................................40

FORM 9.3 – ADDENDUM AND CHANGE ORDER PROCEDURE ACKNOWLEDGEMENT................................................41

FORM 9.4 – SWORN STATEMENT ON PUBLIC ENTITY CRIMES .............................................................................................42

FORM 9.5 – ANTI-COLLUSION FORM ...................................................................................................................................................43

FORM 9.6 - STATEMENT OF RESPONDENT’S QUALIFICATIONS............................................................................................44

FORM 9.7 – PROFESSIONAL REFERENCES FOR PREVIOUS EXPERIENCE .........................................................................45

FORM 9.8 – AUTHORIZED SIGNATURES/NEGOTIATORS .........................................................................................................46

FORM 9.9 - SCRUTINIZED COMPANIES CERTIFICATION……………………………………………………………………………..47

FORM 9.10 - E-VERIFY AFFIDAVIT........................................................................................................................................................48

FORM 9.11 – AFFIDAVIT OF COMPLIANCE WITH F.S. 287.138……………………………………………………………………49

FROM 9.12 – NON-DISCLOSURE AGREEMENT ................................................................................................................................50

EXHIBIT ‘A’ - DESCRIPTION OF CONFIDENTIAL MATERIAL...............................................................................................53

FORM 9.13 – NO SUBMITTAL STATEMENT FORM........................................................................................................................54

AFFIDAVIT REGARDING WORKER’S COMPENSATION (FOR INFORMATIONAL PURPOSES ONLY) ...................55

LEASED EMPLOYEE AFFIDAVIT (FOR INFORMATIONAL PURPOSES ONLY)...................................................................56

HUMAN TRAFFICKING AFFIDAVIT (FOR INFORMATIONAL PURPOSES ONLY)………….….…………………………….57

LAP FEDERAL AID TERMS FOR PROFESSIONAL SERVICES CONTRACTS…………………………………………………………58

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION…….62

CERTIFICATION FOR DISCLOSURE OF LOBBYING ACTIVITIES ON FEDERAL-AID CONTRACTS……………………..63

DISCLOSURE OF LOBBYING ACTIVITIES…………………………………………………………………………………………………………64

TRUTH IN NEGOTIATION CERTIFICATION……………..………………………………………………………………………………………66

CONFLICT OF INTEREST/CONFIDENTIALITY CERTIFICATION FOR CONSULTANT/CONTRACTOR/TECHNICAL

ADVISORS……………………………………………………………………………………………………………………………………………………….67

STANDARD CITY OF PORT ORANGE CONTRACT DOCUMENT (FOR INFORMATIONAL PURPOSES ONLY) .........69

TASK AUTHORIZATION SAMPLE (FOR INFORMATIONAL PURPOSES ONLY) ....................................................................81

EXHIBIT ‘B’ – CONSULTANT EVALUATION FORM (FOR INFORMATIONAL PURPOSES ONLY)………….…………….83

4

SECTION 1 – PURPOSE AND OVERVIEW

The purpose for this Request for Statement of Qualifications (RFSQ) is to solicit competitive sealed Statements of

Qualifications from qualified individuals and/or firms that are interested in providing the City of Port Orange right-

of-way support services at the City’s discretion.

NOTE: The City may not accept statements from firms that have had adversarial relationships with the City or firms

that have represented entities that have had adversarial relationships with the City. This includes the firm,

employees and financial or legal interests. The City will not enter into a contract or conduct business with any firm

or any personnel that is listed on the Federal, State, or other local government agencies’ Excluded Parties List,

Suspended List or Debarment List.

It is the intent and purpose of the City of Port Orange (City) that this Request for Statement of Qualifications promotes

competitive selection. It shall be the Respondent’s responsibility to advise the Purchasing Division if any language,

requirements, etc., or any combination thereof, inadvertently restricts or limits the requirements stated in this RFSQ

to a single source.

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Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541618Other Management Consulting Services
• NAICS 541990All Other Professional, Scientific, and Technical Services

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