Project Information

Bid Title

RFQ No. 06-25-26_E Rate Cat 2 Equipment

Issuing Agency

Lake Elsinore Unified School District

Location

California

Published Date

Dec 11, 2025

Closing Date

Jan 13, 2026

Government Level

State & Local

Status

Closed

Original Source

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Project Description

• RFQ No. 06-25-26_E Rate Cat 2 Equipment

Attachment Preview

LAKE ELSINORE UNIFIED SCHOOL DISTRICT

Purchasing Services

545 Chaney Street

Lake Elsinore, CA 92530

PHONE: (951) 253-7040

____________________________________________________________________________________

RFQ:

E-rate Category 2 Equipment

RFQ NO:

06-25/26

Posting Date: November 25, 2025

PLEASE RESPOND ON THE FOLLOWING FORM(S), BY ENTERING YOUR PRICES FOR THE ITEMS LISTED. WHERE

APPLICABLE, INDICATE ALTERNATE BRAND, MODEL, ETC. DISTRICT RESERVES THE RIGHT TO AWARD BY LOT OR

ITEM. PLEASE DIRECT QUESTIONS TO THE DISTRICT REPRESENTATIVE CONTACT LISTED BELOW. PAYMENT

TERMS NET 30 DAYS.

QUOTES MUST BE ELECTRONICALLY DELIVERED UP TO, BUT NO LATER THAN 3:00 PM WEDNESDAY,

JANUARY 13, 2026, AT WHICH TIME THEY WILL BE REVIEWED AND READ. EACH SUBMISSION MUST

BE CLEARLY MARKED WITH RFQ NAME, RFQ NUMBER, AND CLOSING TIME AND DATE.

DUE DATE:

RFQ NO:

January 13, 2026, 3:00 PM PST

06-25/26

CONTACT: RICARDO FELIX CC: LACY VANDERBOOM

EMAIL: Ricardo.felix@leusd.k12.ca.us

EMAIL: lacy.vanderboom@leusd.k12.ca.us

IMPORTANT NOTE: PLEASE INCLUDE SUB-TOTAL, APPLICABLE DISCOUNTS, SHIPPING & HANDLING, SALES TAX

AND TOTAL COST ON YOUR QUOTATION.

QUOTATIONS MUST BE AS SPECIFIED OR EQUAL. ALL EQUIVALENT OR ALTERNATE ITEMS MUST INCLUDE

SPECIFICATIONS DEMONSTRATING EQUIVALENCY. THE DISTRICT RESERVES THE RIGHT TO REQUIRE SAMPLES OR

WORKING DEMO EQUIPMENT ON-SITE FOR TESTING, PRIOR TO AWARD AND FINAL SELECTION OF BRAND

AND/OR MODEL, BASED ON REQUIREMENTS AND INFORMATION SUPPLIED BY VENDOR. THE DISTRICT IS UNDER

NO OBLIGATION TO PROCURE ANY ITEMS OR SERVICES, OR TO PROCURE ANY ITEMS OR SERVICES FROM ANY

PARTICULAR SOURCE OR UPON ANY PARTICULAR BASIS. ALL SAMPLES OR DEMO UNITS WILL BE RETURNED AFTER

TESTING IS COMPLETE.

Page 1 of 20

RFQ CMAS/NASPO REQUIREMENTS

For the purposes of this RFQ, the term “Service Provider” and “Vendor” may be used interchangeably and have

the same meaning, whether stated or not.

All Service Providers/vendors responding to the posted Form 470 are to be listed as California Multiple Awards

Schedule (CMAS) and/or NASPO VALUEPOINT Service Providers. Public Contract Code (PCC) Sections 10290 et seq.

and 12101.5 include approval for local government agencies to use CMAS for acquisition of information

technology and non-information technology products and services.

A local government agency is any city, county, city and county, district, or other local governmental body or

corporation, including the California State Universities (CSU) and University of California (UC) systems, K-12

schools and community colleges empowered to expend public funds.

FOR CMAS: In addition to the requirements outlined in this RFQ, service providers may be subject to additional

requirements as outlined in the CMAS Program:

https://www.dgs.ca.gov/PD/About/Page-Content/PD-Branch-Intro-Accordion-List/Acquisitions/California-

Multiple-Award-Schedules

For NASPO VALUEPOINT: All proposals must be submitted by NASPO VALUEPOINT Authorized Resellers that have

been approved by the State Contract Administrator.

Public Contract Code sections 10298-10299 allow the Department of General Services, Procurement Division

(DGS-PD) to enter into cooperative purchasing agreements with other states. Cooperative agreements are

available to all State of California governmental entities (State departments, agencies, cities, counties, school

districts, universities, etc.) that expend public funds for the acquisition of both goods and services.

The DGS-PD has elected to participate in the following multi-state cooperative agreements established by other

states participating in the NASPO ValuePoint Cooperative Program and other cooperative programs as specified

in the link below.

https://www.naspovaluepoint.org/participants/participant-results/?state=California

It is the responsibility for service providers to familiarize themselves with CMAS and/or NASPO VALUEPOINT

requirements.

Page 2 of 20

E-RATE SUPPLEMENTAL TERMS AND CONDITIONS

Signed copy to be returned with proposal response (“Proposal’) in response to this RFQ Solicitation.

The Telecommunications Act of 1996 established a fund by which Schools and Libraries (“Applicant” or

“Applicants”) across the Country could access discounts on eligible telecommunications products and

services. The program is commonly known as the E-rate Program. The eligibility for discounts on

internet access, telecommunications products and services, internal connection products, services and

maintenance is determined by the Federal Communications Commission (“FCC”). Funding is made

available upon application approval by the Universal Service Administrative Company (“USAC”), which

was established by the Act. The amount of the discount is based on the numbers of students eligible to

receive free and reduced-price meals.

1) E-RATE CONTINGENCY

The project herein may be contingent upon the approval of funding from the Universal Service Fund’s

Schools and Libraries Program, otherwise known as E‐rate. Even after award of Agreement(s) and/or E-

rate funding approval is approved, the Applicant may or may not proceed with the project, in whole or

in part. Execution of the project, in whole or in part, is solely at the discretion of the Applicant.

2) SERVICE PROVIDER REQUIREMENTS

The Applicant expects Service Providers to make themselves thoroughly familiar with any rules or

regulations regarding the E-rate program.

a) Service Providers are required to be in full compliance with all current rules and requirements

and future rules and requirements issued by the FCC and USAC throughout the agreement

period of any Agreement entered into as a result of this RFQ.

b) Service Providers are responsible for providing a valid Service Provider Identification Number

(“SPIN”). More information about obtaining a SPIN may be found at this website:

https://www.usac.org/e-rate/service-providers/step-1-obtain-a-spin/

c) Service Providers are responsible for providing a valid Federal Communications Commission

Registration Number (“FRN”) at the time the Proposal is submitted. More information about

obtaining an FRN may be found at this website:

https://fjallfoss.fcc.gov/coresWeb/publicHome.do

d) Service Providers are responsible for providing evidence of FCC Green Light Status at the time

the proposal is submitted. Any potential Service Provider found to be in Red Light Status must

provide an explanation of the steps it is undertaking to be removed to Red Light Status and

the expected timeframe for resolution. A Service Provider's sustained Red Light Status may

be grounds for termination of the Agreement as it could prohibit the Service Provider from

providing E-rate discounts in a timely manner which would cause harm to the Applicant.

More information about FCC Red and Green Light Status may be found at this website:

http://www.fcc.gov/debt_collection/welcome.html

e) Products and services must be delivered before billing and E-rate discounting can commence.

At no time may the Service Provider invoice before July 1, 2026.

Page 3 of 20

f) Prices must be held firm for the duration of the associated E-rate Funding Year(s) or until all

work associated with the project is complete (including any Agreement and USAC-approved

extensions).

g) Goods and services provided shall be clearly designated as “E-rate Eligible.” Non-eligible

goods and services shall be clearly called out as 100% non-eligible or shall be “cost allocated”

to show the percentage of eligible costs per USAC guidelines.

h) For Category 2 equipment or services, within one (1) week of notification of award, the

awarded Service Provider must provide the Applicant a bill of materials using a completed

and most current and appropriate version of USACs “Bulk Upload Template” (formerly

known as the Item 21 attachment) located at https://www.usac.org/e-rate/applicant-

process/applying-for-discounts/fcc-form-471-filing/. Subsequent schedules of values and

invoices must match the Bulk Upload Template and approved Funding Request Line Items

or subsequent approved service substitutions. If the service provider’s proposal consisted

of pricing per eligible location, a summary sheet and summary Bulk Upload Template must

be provided to describe the cumulative amount for all sites.

i) In the event of questions during an E-rate pre-commitment review, post-commitment review,

and/or audit inquiry, the awarded Service Provider is expected to reply within 3 days to

questions associated with its proposal.

j) The awarded Service Provider is required to send copies of all forms and invoices to the

Applicant prior to invoicing USAC for pre-approval. Failure to comply with this requirement

may result in the Applicant placing the vendor on an “Invoice Check” with the USAC:

https://www.usac.org/e-rate/applicant-process/invoicing/invoice-check/.

k) Service providers must comply with the FCC rules for Lowest Corresponding Price ("LCP").

Further details on LCP may be obtained at USAC's website: https://www.usac.org/e-

rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/.

l) Service providers must not propose any equipment or services produced or provided by

companies, their parents, affiliates, and subsidiaries, found to pose a national security threat

to the integrity of communications networks or the communications supply chain as required

by FCC rules. See https://www.usac.org/about/reports-orders/supply-chain/. Any proposed

solution including Covered Equipment or Services as defined by the FCC will be disqualified.

If, after award of the project it is found Covered Equipment or Services are included, the

award and/or Agreement will be considered to be null and void. See

https://www.fcc.gov/supplychain.

m) SPAM and/or robotic responses will not be considered valid Proposals and will be disqualified

from consideration.

n) Any Service Provider proposals identifying contingency fees such as allocations for change

orders, tariffs, or other speculative fees not specifically called out for in the scope and/or

terms of the RFQ may be included in the Proposal price and subject to evaluation unless

otherwise specified in the RFQ. Contingency fees not pre-approved by the Applicant will not

be allowed.

Page 4 of 20

3) SERVICE PROVIDER ACKNOWLEDGEMENTS

a) The Service Provider acknowledges that no change in the products and/or services specified in

its proposal will be allowed without prior written approval from the Applicant and a USAC service

substitution approval with the exception of a Global Service Substitutions. See

https://www.usac.org/e-rate/applicant-process/before-youre-done/service-substitutions/.

b) The Service Provider acknowledges that all pricing and technology infrastructure information in

its Proposal shall be considered as public and non-confidential pursuant to §54.504 (2)(i)(ii).

c) The Service Provider acknowledges that its offer is considered to be the lowest corresponding

price pursuant to § 54.511(b). Service Providers found not to be providing Lowest Corresponding

Price (LCP) may be required to repay any identified overcharges to USAC. The Service Provider

acknowledges that LCP is solely the service provider’s responsibility and it will not hold the

Applicant liable, or seek reimbursement from any applicant, for any appeals, commitment

adjustments or funding recoveries.

d) The Service Provider attests that its offer does not violate the FCC’s Supply Chain certifications

included in the FCC Form 473. Supply Chain requirements and certifications can be viewed at

USAC’s Website: https://www.usac.org/about/reports-orders/supply-chain/.

e) This offer is in full compliance with USAC’s Free Services Advisory https://www.usac.org/e-

rate/applicant-process/competitive-bidding/free-services-advisory/. There are no free services

offered that would predicate an artificial discount and preclude the applicant from paying its

proportionate non-discounted share of costs. The Service Provider agrees to provide

substantiating documentation to support this assertion should the applicant, USAC, or the FCC

request it.

4) STARTING SERVICES/ADVANCE INSTALLATION

Category 1 Services

The annual E-rate Funding Year begins on July 1 and expires on June 30 of each calendar year. Regardless

of the Agreement’s “effective date,” E-rate eligible goods and/or services requested in this RFQ shall be

delivered no earlier than the start of the 2026 funding year (July 1, 2026). If Category 1 services

(Telecommunication Services and Internet access) will begin on or shortly after July 1 of a funding year,

the service provider, in some cases, may need to undertake some construction and installation work

prior to the beginning of that funding year. Within the limitations indicated below, the infrastructure

costs of a service provider can be deemed to be delivered at the same time that the associated Category

1 services begin. That is, if services begin on July 1, then the delivery of service provider infrastructure

necessary for those services can be considered as also delivered on July 1. However, NO INVOICING can

take place prior to July 1 of the associated Funding Year.

Page 5 of 20

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