Project Information

Bid Title

RFP 26-007PWCE Comprehensive Corridor Reconnection and Design Study

Issuing Agency

City of Dayton

Location

Ohio

Published Date

Feb 17, 2026

Closing Date

Mar 12, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 26-007PWCE

Original Source

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Bid Documents

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Project Description

Bid Number:	RFP 26-007PWCE
Bid Title:	RFP 26-007PWCE Comprehensive Corridor Reconnection and Design Study
Category:	Procurement
Status:	Open

Description: Electronic proposals are due by March 12, 2026 no later than 2:00 PM (Dayton Local Time). Publication Date/Time: 2/16/2026 4:20 PM Closing Date/Time: 3/12/2026 2:00 PM Related Documents: RFP 26-007PWCE Comprehensive Corridor Reconnection and Design Study

Attachment Preview

City of Dayton, Ohio

Department of Public Works

Division of Civil Engineering

Revive35 Planning Grant – Comprehensive

Corridor Reconnection and Design Study

REQUEST FOR PROPOSALS (RFP) No. 26-007PWCE

February 2026

TABLE OF CONTENTS

SECTION 1 – PROPOSAL INSTRUCTIONS....................................................................................................3

1.01 COMMUNICATIONS REGARDING THIS PROJECT..........................................................................................................3

1.02 RFP SCHEDULE...............................................................................................................................................................3

1.03 PRE-PROPOSAL MEETING..............................................................................................................................................3

1.04 SUBMITTING A PROPOSAL. ............................................................................................................................................3

1.05 REQUIRED PROPOSAL CONTENTS.................................................................................................................................4

1.06 ITEMS THAT DISQUALIFY A VENDOR IMMEDIATELY.................................................................................................4

1.07 CRITERIA..........................................................................................................................................................................5

1.08 MISCELLANEOUS ITEMS.................................................................................................................................................5

SECTION 2 – SCOPE OF PROJECT ....................................................................................................6

2.01 PURPOSE AND NEED / PROJECT DESCRIPTION.............................................................................................6

2.02 BACKGROUND INFORMATI ON. ..........................................................................................................................6

2.05 VENDOR EXPERIENCE AND QUALIFICATIONS. ...........................................................................................8

AS PART OF THE EVALUATIONPROCESS, VENDORS ARE TO PROVIDE THE FOLLOWING INFORMATION TO BE SCORED

BY THE PLANNING, NEIGHBORHOODS, AND DEVELOPMENT DEPARTMENT:.......................................................................8

SECTION 3 – REQUIREMENTS AND CONDITIONS FOR ALL PROPOSERS.........................................................9

3.01 TAX EXEMPTION.............................................................................................................................................................9

3.02 PROPOSER AFFIDAVIT....................................................................................................................................................9

3.03 PROCUREMENT STANDARDS 2 CFR PARTS 200.317 – 200.326...............................................................................9

3.04 PROPOSER’S FINANCIAL OBLIGATION TO THE CITY................................................................................................13

3.05 PROPOSER’S INCURRED COSTS...................................................................................................................................13

3.06 AFFIRMATIVE ACTION ASSURANCE (AAA). ............................................................................................................13

3.07 STANDARD AGREEMENT TERMS FOR PROFESSIONAL SERVICES...........................................................................14

ARTICLE 1. TERM...........................................................................................................................................................14

ARTICLE 2. SERVICES TO BE PER FORMED BY CONTR ACTOR ...................................................................14

ARTICLE 3. COMPENSATION ....................................................................................................................................14

ARTICLE 4. CITY’S RESPONSIBILITIES.................................................................................................................14

ARTICLE 5. STANDAR D OF C ARE ...........................................................................................................................14

ARTICLE 6. INDEMNIFICATION ...............................................................................................................................14

ARTICLE 7. INSUR ANCE..............................................................................................................................................14

ARTICLE 8. OWNERSHIP OF DOC UMENTS AND INTELLECTUAL PROPERTY......................................14

ARTICLE 9. TERMINATION ........................................................................................................................................15

ARTICLE 10. STANDAR D TERMS ...............................................................................................................................15

A. DELAY IN PERFORMANCE .....................................................................................................................................15

B. GOVERNIN G LAW AN D VEN UE ............................................................................................................................15

C. COMMUN ICATIONS .............................................................................................................................................15

D. EQUAL EMPLOYMEN T OPPORTUNITY .........................................................................................................15

E. WAIVER .........................................................................................................................................................................15

F. SEVERABILITY ............................................................................................................................................................15

G. INDEPEN DENT CON TRACTOR .........................................................................................................................15

H. ASSIGNMENT..........................................................................................................................................................16

I. THIRD PARTY RIGHTS .............................................................................................................................................16

J. AMENDMEN T..............................................................................................................................................................16

K. POLITICAL C ONTRIBUTIONS ...........................................................................................................................16

L. INTEGRATION .............................................................................................................................................................16

M. PCI COMPLIANCE ................................................................................................................................................16

EXHIBIT A – LETTE R OF TRANSMITTAL ...................................................................................... 17

EXHIBIT B – REFE RENCES FOR PROPOSING COMPANY .............................................................. 19

EXHIBIT C – PRODUCT MANUFACTURE L ABOR ST ANDARDS: VENDOR COMPLIANCE FORM .. 20

EXHIBIT D- BUSINESS INCOME T AX QUESTIONNAIRE ................................................................ 21

SECTION 1 – PROPOSAL INSTRUCTIONS

1.01 COMMUNICATIONS REGARDING THIS PROJECT.

Plea se direct a ll communica tions rega rding the RFP process to:

City of Dayton, Public Works

David Escobar

101 West Third Street

Dayton, Ohio 45402

Telephone:

(937) 333-3849

Fa x:

(937) 333-4077

E-Ma il:

da vid.escoba r@da ytonohio.gov

All communications/questions concerning this RFP must besubmitted in writing referencing the specific paragraph and page number. The deadline

for questions is listed in Section 1.02 (RFP Schedule). Written responses will be prepared by the City and posted on theCity’s web site by the date

listed in Section 1.02. Cha nges to this RFP will be ma de only by forma l written correspondence issued by the City.

A copy of this RFP proposa l a nd a ny a dditiona l documenta tion ma y be found a t the City’s website a t:

http://da ytonohio.gov/bids.a spx

1.02 RFP SCHEDULE. The proposed RFP schedule is to be reviewed with City Procurement and HRC, if required, and shall be mutually

agreed upon. RFP schedule to be determined prior to finalization of RFP. The following is the anticipated schedule for the RFP Process:

Issue RFP:

Pre-Proposa l Meeting:

Last Day to Submit Questions:

Written Responses to Questions:

Due Date for Proposals:

February 16, 2026

Meeting will be virtua l a t 1:00 PM loca l (Dayton

OH) time on February 24, 2026

12:00 PM local (Dayton OH) time on February 27,

2026

March 4, 2026

2:00 PM local (Dayton OH) time on March 12,

2026

1.03 PRE-PROPOSAL MEETING. The City shall conduct a VOLUNTARY pre-proposal meeting. The da te and location of the meeting are

listed in Section 1.02 (RFP Schedule). The intent of the pre-proposa l meeting is to:

• Review the Request for Proposal

• Review the City’s Procurement Enhancement Plan (PEP) procedures

• Answer questions

Microsoft Teams meeting

Join: https://teams.microsoft.com/meet/28011764783683?p=BZWEmvToqA4Fp0iE5Q

Meeting ID: 280 117 647 836 83

Passcode: k2o2t4Bp

This may be the only opportunity for the Contractors to meet with the City. Each proposer should limit representation at this meeting to no more

than 2 persons. Contractors shall notify theCity as directed in Section 1.02 (RFP Schedule) if they will be attending the pre-proposal meeting and

how ma ny persons will a ttend.

1.04 SUBMITTING A PROPOSAL. Each Consultant seeking consideration for performance of services related to this RFP must submit a

proposal. All proposals shall be submitted as a PDF via electronic submission to bids@daytonohio.gov. The City has a 20meg limit for incoming

e-mail message sizes (20meg includes e-mail itself and any attachments total). Should your company’s proposal document exceed this limit, your

company will have to submit its document in multiple parts (emails). Sho uld bid documents require multiple emails, please designate in the

“Subject”line of each email sent: RFP No 26-007PWCE Revive35, RFP No 26-007PWCE Part 1, RFP No. 26-007PWCE Part 2, and so forth.

The bid opening will be fa cilita ted using ZOOM with the following login informa tion:

Topic: RFP 26-007PWCE Opening

Time: Mar 12, 2026 02:00 PM Eastern Time (US and Canada)

Join Zoom Meeting

https://us02web.zoom .us/j/88407689169?pwd=DnvzvU5dxdh7qkpT3BTBWpOU0ia OU6.1

Meeting ID: 884 0768 9169

Passcode: 498268

Proposals must be received in the Procurement bid email in-box (BIDS@DAYTONOHIO.GOV) by time/date as indicated in Section 1.02 (RFP

Schedule). Proposals received after the scheduled date/time will not be considered. All supporting materials and documentatio n must be included

with the proposal. The responsibility of timely delivery lies solely with the proposer.

The City reserves the right to reject a ny a nd a ll proposals, to wa ive a ny irregula rities in a proposal, or to a ccept the proposal(s) which in the

judgment of proper officials, is in the best interest of the City. The City reserves the right to accept a pa rt or parts of a proposal unless otherwise

restricted in the RFP or issue subsequent RFPs. The City reserves the right to approve or reject any sub -Contractors proposed for work under this

proposa l or wa ive a ny minor irregula rities

The City reserves the right to select the successful vendor once a ll proposals a re received, without seeking further information for cla rification

from proposers. Upon review of proposals, the City may designate the most qualified proposals as finalists. These finalists may be invited to make

oral presentations and participate in a question-and-answer session with the City. The City shall have the right to visit selected user sites, should

this be deemed necessary.

All federal, state, and local laws as well as the 2 CFR 200 and Appendix II to Part 200 requirements regarding competitivebidding, anti-competitive

pra ctices, a nd conflict of interest sha ll be a pplica ble to this RFP.

The City does not guarantee that any contract will be awarded because of this RFP. If a contract award is made but the contract is not executed,

the City does not gua ra ntee tha t the contra ct will be re-a wa rded.

1.05 REQUIRED PROPOSAL CONTENTS. All brochures a nd supplemental documentation shall be included with the origina l a nd all

copies. If not, the proposal may be considered as non-responsive. Proposers are required to submit the following information in their proposal:

• Letter of Transmittal. The proposer shall provide a transmittal letter with authorizing signature for the proposal. The letter must

briefly summarize the vendor’s ability and willingness to perform the services required by the RFP. The letter must be on the form

provided in Exhibit A.

• Company Profile and Background. Provide the following information:

o Location – The street address of the proposer’s company headquarters.

o Local Office of Proposer – Provide the location of the proposer’s office nearest to Dayton, Ohio. Include the

loca l office, a conta ct na me, a ddress, telephone, a nd fa x numbers.

o Company’s Primary Business – Sta te the proposer’s primary business, the number of years in the proposer’s

industry, and the number of employees assigned to these related activities.

o State the legal make-up of your company: sole proprietorship, partnership, corporation, etc.

o Please list any Lawsuits that you are currently engaged in. Plea se provide any and a ll suits either with the

City of Dayton or any other Municipalities (include, but not limited to Federal, State, Local or other Municipalities

a nd Governmenta l a gencies).

• Key Personnel Information. Provide the name, title, mailing a ddress, telephone number a nd e-mail a ddress of the persons who

will function as the City’s primary contact and back-up contact person. Provide brief resumes/qualifications of personnel who will

be primarily involved in this project. Include any certifications earned, special training taken, and memberships in p rofessional

groups. Complete Form found in Exhibit A.

• Proposal Response as per Section 2.

• Statement of Exceptions to RFP requirements. Provide a detailed description of any exceptions taken to the requirements of this

RFP, including the City Sta ndard Terms a nd Conditions in Section 3. Exceptions sha ll be referenced to the a pplicable RFP

section/sub-section numbers. Any other departures from the city’s RFP a re to be identified a nd failure to do so sha ll make the

proposal non-responsive. City’s sta ndard Terms for Pa yment a re Net 30 days from date of invoice once the project is complete,

unless otherwise negotiated. If you cannot comply with this, plea se state a ny changes in the Sta tement of Exceptions to the RFP

Requirements

• References. Provide a list of references on form provided as Exhibit B. The City is particularly interested in contacting your

governmenta l clients in the sta te of Ohio.

1.06

ITEMS THAT DISQUALIFY A VENDOR IMMEDIATELY.

• Incomplete or non-responsive proposal

• Fa ilure to submit a proposa l tha t a ddresses the minority hiring criteria identified throughout the RFP

• Inability to obtain Affirmative Action Assurance approval prior to award of the contract. See Section 3.06 for information on how

to contact the Human Relations Council.

Commodity Codes

• NAICS 541330Engineering Services

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