Project Information

Bid Title

Re-Advertisement for 245kV Circuit Switcher

Issuing Agency

Town of Apex

Location

North Carolina

Published Date

Mar 30, 2026

Closing Date

Apr 16, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Re-Advertisement for 245kV Circuit Switcher
Category:	Electric Utility Supplies
Status:	Open

Description: Sealed Proposals to furnish specified materials and services for 245 kV Circuit Switcher will be received by the Town of Apex, Apex, North Carolina until 2:00 pm, local time April 16, 2026 at which time all bids will be publicly opened and read at the Town of Apex Purchasing Department, 105 Upchurch Street. Proposals must be submitted in a sealed envelope bearing the name and address of the bidder. Proposals should be delivered to the following address: Steve Maynard Purchasing and Contracts Manager 105 Upchurch St Apex, NC 27502 Publication Date/Time: 3/30/2026 12:10 PM Closing Date/Time: 4/16/2026 2:00 PM Miscellaneous: A copy of the Procurement Documents, including technical specifications and bid forms, are on file with the Town and are available for public review. Inquiries regarding technical aspects of the project work may be directed to the Town’s consulting engineer. Additional copies of the Procurement Documents are also available from the Engineer. The Engineer may be contacted as follows: Electrical Consulting Engineers Attention: Tony B. Pearce, PE Mobile: 919.632.7426 tpearce@ecepower.com Related Documents: Apex 245 kV circuit switcher

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Town of Apex

Apex, North Carolina

Specifications and Bid Documents

For

245 kV Circuit Switcher

NC Firm No. F-0429

215 North Ames Street, Suite 500

Matthews, NC 28105

704.372.6673

115 Oakland Avenue, Suite 102

Rock Hill, SC 29730

803.962.7962

155 US 70 Highway West

Garner, NC 27529

919.773.9787

Town of Apex

Apex, North Carolina

Specifications and Bid Documents

for

245 kV Circuit Switcher

Table of Contents

Section

NOTICE TO PROSPECTIVE BIDDERS

INSTRUCTIONS TO BIDDERS

GENERAL CONDITIONS

BID SCHEDULE

CONTRACT

TECHNICAL SPECIFICATIONS

Page

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ii

NOTICE TO PROSPECTIVE BIDDERS

Invitation to Submit Proposals

to

TOWN OF APEX

APEX, NORTH CAROLINA

In Accordance With

Procurement Documents

For

245 kV Circuit Switcher

1.0 Sealed Proposals to furnish specified materials and services for 245 kV Circuit Switcher will be

received by the Town of Apex, Apex, North Carolina until 2:00 pm, local time April 16, 2026 at

which time all bids will be publicly opened and read at the Town of Apex Purchasing Department,

105 Upchurch Street.

2.0 It is the sole responsibility of the Bidder to ensure delivery of the bid at the designated place and

time. Late delivery of bids for any reason including delivery by the USPS or by other courier shall

disqualify the bid. All proposals received after the designated time for bid opening will be

considered invalid and promptly returned to the Bidder unopened.

3.0 Proposals must be submitted in a sealed envelope bearing the name and address of the bidder.

Proposals should be delivered to the following address:

Steve Maynard

Purchasing and Contracts Manager

105 Upchurch St

Apex, NC 27502

4.0 Proposals transmitted via facsimile (fax) or e-mail directly to the Town will not be considered sealed

bids and will be rejected.

5.0 Bidders shall clearly identify their proposal as a sealed bid by including the following text on a

conspicuous area of the envelope:

“PROPOSAL FOR 245 kV CIRCUIT SWITCHER. DO NOT OPEN UNTIL 2:00 P.M.,

April 16, 2026 _”.

6.0 All proposals (2 copies) must be submitted on the appropriate preprinted quotation forms (Bid

Schedule) provided in these Procurement Documents. All blank spaces for bids, unit prices,

completion time etc. shall be filled in unless otherwise noted. Failure to provide all requested

information may result in the bid being considered incomplete. The Bidder’s quotations and data on

these forms must either be typewritten or hand written in permanent ink. Any alterations to these

entries must be initialed and dated by the authorized agent for the bidder. The bidder shall submit the

Proposal and Contract section, completed Bid Schedule, and any supporting documentation. The

Bidder does not need to return a copy of the procurement documents nor technical specifications.

7.0 No alterations, corrections, or modifications to any proposal will be allowed after bids have been

received and opened. However, the bidder may submit modifications in writing prior to the time of

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bid opening under sealed envelope bearing the bidder’s name and address. Such modifications shall

be clearly identified as an amendment to a pending proposal by including the following text on a

conspicuous area of the envelope:

“AMENDMENT TO PROPOSAL 245 kV CIRCUIT SWITCHER DO NOT OPEN UNTIL

2:00 P.M., April 16, 2026”.

8.0 All supporting documentation as may be required by the Specifications must be submitted at the time

of bid and included with the sealed proposal. If a manufacturer is submitting proposals through more

than one Bidder, the supporting documentation may be submitted directly by the manufacturer in a

separately sealed envelope. The envelope must bear the names of the Bidders to whom the literature

applies. Conversely, the corresponding Bidders must clearly identify and refer to the separately

sealed manufacturer’s literature.

9.0 No bid may be altered, withdrawn, or resubmitted within 60 days from and after the date set for the

bid opening. All bids shall remain firm and binding proposals during this period.

10.0 The bidder bears responsibility to comprehend the project work and to make all inquiries as necessary

to achieve comprehension prior to submission of a sealed proposal. Submission of a proposal shall

be evidence that the bidder has fully reviewed the scope of work and confident as to the content of

the work requirements.

11.0 A copy of the Procurement Documents, including technical specifications and bid forms, are on file

with the Town and are available for public review. Inquiries regarding technical aspects of the

project work may be directed to the Town’s consulting engineer. Additional copies of the

Procurement Documents are also available from the Engineer. The Engineer may be contacted as

follows:

Electrical Consulting Engineers

Attention: Tony B. Pearce, PE

Mobile: 919.632.7426

tpearce@ecepower.com

12.0 The Town reserves the right to reject any and all bids, and to waive minor errors in the bidder’s

proposal if the errors are deemed by the Town to be obviously inadvertent and do not affect the scope

of work. If minor errors are evident in a proposal pending award of contract, the correction of these

errors shall be resolved in writing to the satisfaction of the Town prior to execution of a contract.

13.0 Do not include NC sales tax in the bid amount. NC sales tax is paid by the Town and can be included

on invoices.

14.0 Do not include Federal Excise Tax in bid amount. The Town will provide a Federal Exemption

Certificate upon request.

Town of Apex

Apex, NC

By: Electrical Consulting Engineers

Date: March 6, 2026

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INSTRUCTIONS TO BIDDERS

1.0 Bidder Qualifications

1.1 Determination of “Responsible Bidder” is based upon quality, performance, and

time. The terms responsibility, quality, and performance are subjective and the

Owner reserves the right to award the contract to a bidder based upon this criteria as

deemed to best suit the needs of the Owner.

2.0 Obtaining Copies of Bidding Documents

2.1 Invitations to bid may be automatically forwarded to prospective bidders that have

demonstrated “responsibility” in the past.

2.2 When extending invitations to bid, the Owner and the Owner’s Engineer will make

copies of the Procurement Documents available to all Bidders only for the purpose of

obtaining bids for the stated materials and services and do not confer or grant a

license for any other use. All Procurement Documents are instruments of service and

remain the intellectual property of the Engineer whose name appears thereon.

2.3 Complete sets of the Procurement Documents may be obtained in the number and for

the fee sum, if any, stated in the Notice to Bidders from the issuing office as named

in the Notice to Bidders.

3.0 Submission of Proposals

3.1 Proposals must be submitted in accordance with the directives outlined in the Notice

to Bidders and with the instructions contained herein to be considered for evaluation

and award of contract. Failure to comply with requirements of the Notice to Bidders

or these Instructions to Bidders may result in outright rejection of the proposal.

3.2 All proposals must be submitted on the appropriate preprinted quotation forms (Bid

Schedule) provided in these Procurement Documents. The Bidder’s quotations and

data on these forms must either be typewritten or hand written in permanent ink.

Any alterations to these entries must be initialed and dated by the authorized agent

for the bidder.

3.3 The Bidder must fully complete all Bid Schedule forms and also adequately furnish

all information requested by the Procurement Documents and the Technical

Specifications regarding pricing, quantities, delivery, services, spare parts,

descriptive information, etc. Failure to supply sufficient information may cause a bid

to be rejected as unresponsive.

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Commodity Codes

• NAICS 335313Switchgear and Switchboard Apparatus Manufacturing

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