Project Information

Bid Title

Mineral Aggregate Bid #26-96-11

Issuing Agency

City of Ada

Location

Oklahoma

Published Date

Nov 7, 2025

Closing Date

Dec 5, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid/RFP Title	Open Until
Mineral Aggregate Bid #26-96-11	12/5/2025

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CITY OF ADA, PURCHASING

512 North Stockton Street

Ada, Oklahoma 74820

580/436-6300 x256 Fax 580/436-8044

BID PROPOSAL

26-96-11

Bid Proposal: 26-96-11 Product: Mineral Aggregates

Bid Due:

December 4th, 2025 @ 9:00 a.m. CST at City of Ada Purchasing, 512, N.

Stockton, Ada, OK

Bid Opening: December 4th, 2025 @ 10:00 a.m. CST at City of Ada Purchasing Dept.,

512 N. Stockton St., Ada, OK

Mailing Address: City of Ada - Purchasing 512 N. Stockton Ada, OK 74820

Published:

Ada Evening News, November 8 & 15, 2025

NOTICE IS HEREBY GIVEN THAT:

The City of Ada, Oklahoma and its agencies/authorities herein called (BUYER) will receive SEALED

BIDS as listed above at which time said bids will be opened and read aloud.

GENERAL CONDITIONS

01. Bidders must complete and submit bid on the provided bid documents. Duplication of bid

documents is authorized.

02. Bids must be submitted in a sealed envelope clearly marked "SEALED BID" and bear the bid

number, item, and bidder's name. Bids improperly marked, submitted, and/or received after the

bid opening may be rejected unless lateness is due to other than the bidder's fault -- such as mail

or delivery errors. FAX bids are not acceptable.

03. The BUYER is an Equal Opportunity Employer and purchases only from those that comply with

applicable Equal Opportunity Provisions. Non-compliance will result in rejection of bids and/or

breach of contract.

04. The bid amount must be FOB -- Ada, OK and exclude all taxes.

05. Unless so stated, bids will be evaluated by Life Cycle Cost and will be awarded on a "Best Buy"

basis as determined by the BUYER.

06. Offer Period – 30 days after the bid opening unless so stated. Formal acceptance will be by

receipt of a valid purchase order issued by the BUYER within the offer period.

07. PAYMENT -- Full payment will be made approximately 3 weeks AFTER receipt and acceptance of

the goods/services and required documents.

08. The BUYER reserves the right to negotiate changes/alterations/quantities to the base bid with the

low bidder.

09. The BUYER reserves the right to waive any informality in the bidding process and/or reject all bids.

10. Mistakes, Errors, Bid Withdrawal, or Adjustments.

A. Prior to bid opening, bidders may withdraw or alter their bids or submit adjustments or

attachments provided the total bid amount is not revealed and it does not provide an unfair

advantage to the bidder.

B. After bid opening, only corrections of obvious errors will be accepted.

11. Bond Requirements: None

12. Insurance Requirements: None

13. Bid Documents: Bid Notice, Bid Proposal Form, and Detailed Specifications.

Pamela McKinzie, Purchasing Director

BID PROPOSAL 26-96-11

Page 1 of 9

BID PROPOSAL: MINERAL AGGREGATES

Bid Number: 26-96-11

Submitted to: CITY OF ADA, OKLAHOMA, 512 North Stockton, Ada, OK 74820

Bid Due: May 20, 2025 @ 9:00 a.m. CST at City of Ada Purchasing Dept., 512 N.

Stockton, Ada, OK

Bid Opening: December 4th, 2025 @ 10:00 a.m. CST at City of Ada Purchasing Dept., 512

N. Stockton St., Ada, OK

This is a formal bid proposal submitted by the bidder to the City of Ada, Oklahoma and its

agencies/authorities herein called (BUYER), as a legal offer. When properly accepted by an

authorized agent of the BUYER, it shall constitute a firm and binding contract between these

two parties in accordance to the conditions and specifications stated and/or implied within the

bid documents.

PURPOSE:

This bid is intended to provide FIXED prices for various types of MINERAL

AGGREGATE for a period commencing January 1, 2026, and ending on June 30, 2026,

or at which time the next 6 month contract is awarded and approved by council.

The quantities listed are the estimated needs of the BUYER for the contract period. However,

the BUYER reserves the right to purchase any or all the amounts specifies below.

GENERAL SPECIFICATIONS:

1. Contract Period: Commencing after approval at the City Council Meeting beginning

January 1, 2026 and ending on June 30, 2026, or at which time the next 6 month

contract is awarded and approved by council.

2. MINERAL AGGREGATES will be purchased from the supplier that offers the “BEST

BUY” for the BUYER considering products, and service.

3. The BUYER reserves the right to purchase stone from other suppliers when considered

in the best interest of the BUYER if delivery cannot be provided as requested; in the

event the primary supplier(s) cannot provide the required product or service.

BID PROPOSAL 26-96-11

Page 2 of 9

02208

AGGREGATE FILL CLASSIFICATIONS

PART 1 GENERAL

1.1 SCOPE

A. WORK INCLUDED: This section of the specifications describes the various

classes of Aggregate Fill used by the City of Ada. This specification section does

not include installation.

B. This specification covers the materials, classification, proportioning, and testing

of mineral aggregates used for various purposes. Only material conforming to

the following specifications shall be considered for the bi-annual bidding that the

City of Ada (City) conducts. The successful bidder shall make available and

provide any control test results for these specifications and supply them to the

City of Ada upon request.

1. The aggregate base course material shall consist of an intimate mixture of

graded aggregate, coarse and fine, and shall be practically free from

vegetation or other deleterious substances. Coarse aggregate (material

retained on a No. 10 (2.00mm) sieve) shall consist of sound, tough, durable

particles or fragments of gravel, stone, mine chats, disintegrated granite,

crushed concrete, or a combination thereof. Fine aggregate shall be sand,

stone dust, or other inert, finely-divided mineral matter.

a. At least 40 percent of that portion of the completed mixture retained on

the No. 4 (4.75 mm) sieve shall be composed of uniformly graded

crushed particles (pieces of aggregate with one or more fractured faces

resulting from artificial crushing).

2. The coarse aggregate retained on the 3/8 inch (9.5 mm) sieve of the finished

mixture shall have a percent of wear. Los Angeles Abrasion Test, of not more

than 45. No source of material used in the blend shall have a percent of wear

of more than 45. The aggregate shall have an aggregate durability index of

40 or more.

1.2 QUALITY ASSURANCE

A. CLASSIFICATION TESTING

1. MANUFACTURER/SUPPLIER TESTING:

a. Manufacturer/Supplier shall provide certification that aggregate

material meets gradation requirements identified herein.

BID PROPOSAL 26-96-11

Page 3 of 9

b. Submit the test results to the City Engineer, and obtain approval prior

to providing Aggregate Fill.

2. OWNER TESTING: The Owner shall arrange and pay for additional

testing on the Aggregate Fill after delivery to the project site as

determined necessary by the City Engineer. Should the material tested

not meet the classification for material hauled by the

manufacturer/supplier, the City reserves the right to reject the material

until it meets the gradation requirements set forth herein.

3. For materials picked up by the City, the manufacturer/supplier shall

provide a sieve analysis for the batch and/or load(s) being provided to

the City of Ada.

B. CONTAMINATION CERTIFICATION

1. Obtain a written, notarized certification from the Supplier of each

proposed Aggregate Fill source stating that to the best of the Supplier's

knowledge and belief there has never been contamination of the source

with hazardous or toxic materials.

2. Submit these certifications to the City Engineer prior to proceeding to

furnish Aggregate Fill to the site. The lack of such certification on a

potential Aggregate Fill source shall be cause for rejection of that source.

1.3 STANDARDS

A. Aggregate Fill shall be classified into the appropriate class listed below

according to ASTM testing procedures as specified for the various

classes.

1. American Society for Testing Materials standards.

ASTM C33 Specification for Concrete Aggregates

ASTM C88 Test Method for Soundness of Aggregates by Use of Sodium

Sulfate or Magnesium Sulfate

ASTM C125 Terminology Relating to Concrete and Concrete Aggregates

ASTM C131 Test Method for Resistance to Degradation of Small-Size

Coarse Aggregate by Abrasion and Impact in the Los

Angeles Machine

ASTM C535 Test Method for Resistance to Degradation of Large-Size

Coarse Aggregate by Abrasion and Impact in the Los

Angeles Machine

ASTM D448 Classification for Sizes of Aggregate for Road and Bridge

BID PROPOSAL 26-96-11

Page 4 of 9

Construction

B. Oklahoma Department of Transportation (ODOT) – Standard Specifications

for Highway Construction – 1999 or latest revision.

2.0. PRODUCTS

A. MATERIALS: CLASSIFICATIONS

1. TYPE II – MICROSURFACING: Composed of clean and durable particles

of 100% crushed stone complying with the requirements of ASTM C33,

except that the gradation shall be as follows:

Sieve Size

3/8 inch (9.5 mm)

No. 4 (4.75 mm)

No. 8 (2.36 mm)

No. 10 (2.00 mm)

No. 16 (1.18 mm)

No. 30 (0.6 mm)

No. 40 (425 µm)

No. 50 (0.3 mm)

No. 80 (0.18 mm)

No. 100 (0.15 mm)

No. 200 (75 µm)

PAN (0 mm)

Percent Passing

100

88.4

60.3

50.5

39.5

25.1

20.0

15.0

11.8

10.5

7.18

0

Physical Properties of Aggregates

Property

L.A. Abrasion, % wear, maximum

Sand Equivalent, %, minimum

Mechanically Fractured Facesa, %, minimum

Aggregate Durability Index, minimum

Insoluble Residue, %, minimum

Flat or Elongated Piecesa,b, % maximum

Natural Sand and Gravel, %, maximum

Clay Balls and Friable Particles, %, maximum

Soft Particles, %, maximum

Sticks or Roots, %, maximum

Limits

40

65

100 w/2

40

65

15

0

0

5

0

a. Applies to the aggregate retained on the No. 4 (4.75 mm) sieve.

b. A flat or elongated piece is one in which the length is greater than five

times the average thickness.

2. TYPE A AGGREGATE BASE: The graded aggregate, when uniformly

blended and sampled from trucks or windrows, shall conform to the

following requirements depending on the type being used. Materials for

base courses which contain oversize particles of rock, gravel, lumps of

BID PROPOSAL 26-96-11

Page 5 of 9

Commodity Codes

• NAICS 212321Construction Sand and Gravel Mining

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