Project Information

Bid Title

HVAC PM, EMERGENCY CALL-OUT & AFTER HOUR SERVICE

Issuing Agency

Gary Sanitary District

Location

Indiana

Published Date

May 31, 2026

Closing Date

Jun 5, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Project ID:

Title: HVAC PM, EMERGENCY CALL-OUT & AFTER HOUR SERVICE

Addenda: 0

Release Date: 5/29/2026

Due Date: 6/5/2026

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HVAC PM, EMERGENCY CALL-OUT & AFTER HOUR SERVICE

Request For Quotation

Engineering

03100 , 03105 , 03106 , 03124 , 03127 ... show all

Project ID: 2026-RFQ-044

Release Date: Friday, May 29, 2026

· Due Date: Friday, June 5, 2026 12:00pm

Posted Friday, May 29, 2026 3:00pm

All dates & times in Central Time

Draft Response Events RSVP No Bid4 days, 15 hours, 8 minutes

Post Information

Posted At:Fri, May 29, 2026 3:00 PM
Sealed Bid Process:No
Private Bid:No

Overview

Summary

HVAC PREVENTIVE MAINTENANCE, EMERGENCY CALL-OUT & AFTER-HOURS SERVICE AGREEMENTGARY SANITARY DISTRICT (GSD)PURPOSE

The purpose of this Agreement is to establish a comprehensive Heating, Ventilation, and Air Conditioning (HVAC) Preventive Maintenance, Emergency Call-Out, and After-Hours Service Program for facilities owned and operated by Gary Sanitary District (GSD).

This agreement is intended to:

• Maintain reliable operation of HVAC systems.

• Reduce emergency equipment failures and downtime.

• Extend equipment service life.

• Improve indoor air quality and workplace conditions.

• Support critical treatment, process, and administrative operations.

• Provide emergency and after-hours HVAC support.

• Ensure consistent inspection, maintenance, and reporting practices.

• Maintain operational continuity throughout all GSD facilities.

Timeline

Release RFQ Date:

May 29, 2026

Pre-Proposal Meeting (Mandatory):

June 3, 2026, 1:00pm

PRE-BID MEETING SUMMARY
HVAC Preventive Maintenance, Emergency Call-Out & After-Hours Services Agreement
Gary Sanitary District (GSD)
Meeting Purpose

The purpose of this pre-bid meeting is to provide prospective contractors with an overview of Gary Sanitary District's HVAC Preventive Maintenance, Emergency Call-Out, and After-Hours Service requirements. This meeting will allow contractors to gain a clear
understanding of the facilities, equipment, service expectations, response requirements, reporting standards, and pricing proposal requirements prior to submitting a proposal.
Discussion Topics

Overview of Gary Sanitary District facilities and operations

Review of HVAC equipment covered under the agreement

Preventive Maintenance requirements and service frequency

Emergency Call-Out expectations

After-Hours, Weekend, and Holiday service requirements

Contractor response time expectations

Non-proprietary equipment and documentation requirements

Reporting and communication requirements

Safety, insurance, and contractor qualifications

Review of pricing proposal form and unit pricing structure

Questions and answers from prospective vendors



________________________________________________________________________________
Microsoft Teams meeting

Join:
https://teams.microsoft.com/meet/25910150924650?p=tc1BJBx4TmIUuuhLBo

Meeting ID:
259 101 509 246 50

Passcode:
aX6qC7ft

Question Submission Deadline:

June 4, 2026, 12:00am

Quote Submission Deadline:

June 5, 2026, 12:00pm

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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