Project Information

Bid Title

RFQ 2026-01 City Tennis Professional (Spring - Summer 2026)

Issuing Agency

City of Atlantic Beach

Location

Florida

Published Date

Mar 6, 2026

Closing Date

Mar 27, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFQ 2026-01

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Bid Number:	RFQ 2026-01
Bid Title:	RFQ 2026-01 City Tennis Professional (Spring - Summer 2026)
Category:	Request for Quotes
Status:	Open

Description: The City of Atlantic Beach is currently requesting quotes from qualified tennis professionals to design and deliver community tennis programming for Spring-Summer 2026. Publication Date/Time: 3/5/2026 12:00 AM Publication Information: Jacksonville Daily Record Closing Date/Time: 3/27/2026 5:00 PM Submittal Information: Quotes Submitted Via Email to Jordan Leslie, jleslie@coab.us by 5:00 PM, March 27, 2026 Contact Person: Jordan Leslie, Recreation Manager, jleslie@coab.us. All questions must be submitted in writing via email to Mr. Leslie with the RFQ title as the subject. All questions must be received by 5:00 p.m. Monday, March 23, 2026. All times are EST. Download Available: YES Fee: NO Plan & Spec Available: You may view the complete specs by visiting the City's website at www.coab.us/bids. Business Hours: 8:00 AM - 5:00 PM Recreation Plan Holders List: N/A: There will be no plan holders list available, as the City will know who may have a serious interest in this program. Qualifications: Please see the complete specifications at the end of this announcement under Related Documents. Selected vendor must procure and maintain necessary insurance for the duration of the program. Special Requirements: Please see the complete specifications at the end of this announcement under Related Documents. Miscellaneous: Complete quotes and any necessary forms must be submitted together as one proposal. Complete quotes must be emailed as a PDF to Jordan Leslie, Recreation Manager, jleslie@coab.us. The subject line must read "RFQ 2026-01 - City Tennis Professional - (Name of Respondent)" by 5:00 p.m. Friday, March 27, 2026. Related Documents: RFQ 2026-01 Complete Specs - Tennis Professional RFQ 2026-01 Flyer - City Tennis Professional W-9 2024 E-Verify Form and General Clause for all Contracts Drugfree Workplace New Vendor Information

Attachment Preview

Request for Quote (RFQ)

City of Atlantic Beach Tennis Professional

(Spring–Summer 2026)

Issuing Entity: City of Atlantic Beach, FL

Issue Date: 03/05/2026

Submission Deadline: 03/27/2026, 5:00 PM ET

Primary Contact: Jordan Leslie, Recreation Manager, jleslie@coab.us, 904-625-0257

Submission Method: Email one complete PDF to jleslie@coab.us

1. Background & Purpose

The City of Atlantic Beach seeks quotes from qualified tennis professionals to design and deliver

community tennis programming for Spring–Summer 2026. Programming includes free social events, free

one-day clinics, and affordable youth camps priced at $25/week per participant. The goal is to provide

inclusive, safe, and engaging tennis opportunities for all ages and skill levels in the Atlantic Beach

community.

2. Scope of Services

The selected Tennis Professional will design and deliver programs including social events, clinics, and

youth camps; lead instruction; manage logistics; provide marketing assets; ensure safety and

compliance including Level 2 background checks and liability insurance; and submit reports. The Tennis

Professional will report to the Recreation Manager.

3. Deliverables

Season program calendar, program content, minimum 3 social events, 2 one-day clinics, 1 youth

summer camp, marketing assets, attendance logs, and final report.

4. Term & Facilities

Spring–Summer 2026 (e.g., April 1–August 31, 2026). Facility: Jack Russell Park Tennis Courts – 6 courts

with lights.

5. Budget & Compensation

Total City Programming Budget: $10,000. Social events and clinics are free; youth camps $25/week per

participant (City-managed). Contractor compensated by City (no revenue share).

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6. Vendor Qualifications

USPTA or PTR certification preferred; 3+ years experience; references; CPR/First Aid or ability to obtain;

ability to pass Level 2 background check and abuse prevention course.

7. Evaluation Criteria

Program quality (30%), experience (25%), price (25%), schedule (10%), marketing (10%).

8. Insurance & Compliance

Liability insurance (often via USTA membership), City will be listed as Additional Insured, Level 2

background check, ADA compliance, independent contractor status, safety protocols, waivers.

9. Pricing Submission Format

Provide an itemized proposal using/adapting the worksheet below. Additional pages or documents may

be included. The Total Proposed Cost must not exceed $10,000.

Item

Qty

Social Event (2–3

3

hours, free to public)

One-Day Clinic (90–

2

120 min, free to

public)

Youth Camp (multi-

1

day; $25/week fee

collected by City)

Lead Instructor

___

Assistant Coach(es)

___

Equipment / Training

1

Aids

Marketing & Admin

1

Weather/Contingency

1

Coverage

TOTAL (City Cost)

Unit

event

clinic

camp

hours

hours

lot

lot

lot

Proposed

Rate

$___

$___

Extended

Cost

$___

$___

Notes

$___ / day

$___

$___

$___

$___

$___

$___

$___

$___

$___

$___

$___

$_____

Must not exceed

$10,000

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10. Vendor Qualifications

• USPTA or PTR-certified Tennis Professional (active, in good standing) preferred.

• Minimum 3 years delivering community tennis programs (adults & youth).

• Demonstrated ability in program design, group instruction, and event management.

• References from at least two comparable municipalities/clubs.

• Current CPR/First Aid or ability to obtain upon selection.

• Ability to pass a Level 2 background check.

11. Proposal Contents

Include the following in your submission:

• Cover Letter & primary contact.

• Approach & Work Plan (curriculum, inclusivity, safety/heat/lightning/weather protocols).

• Program Calendar (sample template below). Alternate calendar formats will be accepted.

• Staffing Plan (bios, certifications, roles; background check process/timeline).

• Pricing (completed worksheet; fixed-fee or itemized rates).

• Marketing Plan (how you’ll drive registrations in partnership with City).

• Facility Use Plan (court needs, lights, equipment, setup/breakdown).

• References (including at least one recent client).

• Insurance & Credentials (COI showing liability coverage; USPTA/PTR/USTA membership if

applicable).

• Sample Materials (flyers, lesson outlines, prior program photos—optional).

Program

Audience

Type

Social

Adults, all

Mixer

levels

(free)

One-Day Adults/Juniors

Clinic

(free):

Serve &

Return

Youth

Ages 6–14

Camp

(fee:

$25/week)

Sample Program Calendar.

Date(s)

6/1

Time Courts

6pm 2

Coach(es)

Lead + 1

Assistant

Capacity Min/Max

24

12/24

Notes

Themed

play; light

snacks

12. Evaluation Criteria

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Proposals will be evaluated on:

• Program Quality & Approach (30%) — Curriculum depth, inclusivity, safety.

• Experience & Qualifications (25%) — Certifications, relevant references, team bios.

• Price & Value (25%) — Cost-effectiveness and clarity within $10k.

• Schedule & Capacity (10%) — Ability to deliver Spring–Summer 2026.

• Community Engagement & Marketing (10%) — Strategies to maximize participation.

The City may request clarifications, negotiate scope, and is not obligated to award based solely on price.

13. Insurance, Background Checks & Compliance

• Insurance (minimums):

o General Liability: $1,000,000 per occurrence

• Background Checks: Level 2 background check clearance required for all staff working with

minors prior to program start.

• Memberships: Many professionals carry liability insurance via USTA/USPTA/PTR membership;

provide proof of coverage and limits.

• ADA Compliance: Programs must be accessible; reasonable accommodations provided.

• Independent Contractor: Contractor is not a City employee.

• Non-Discrimination: Contractor will not discriminate based on protected classes.

• Waivers: Use City-approved participant waiver and photo release.

• Safety Protocols: Follow heat/hydration and lightning/storm guidelines; provide shade/hydration

and reschedule plans as needed.

14. Registration, Fees & Refunds

• Registration Platform: City-managed.

• Fee Collection: City-managed (youth camps $25/week; social events and clinics free).

• Refund/Cancellation: Weather and minimum enrollment thresholds to be set by City; Contractor

to provide reschedule dates where feasible.

• Recommended Minimums: 6–10 per clinic; 12–24 per camp (age/format dependent).

4

15. Invoicing & Payment

• Invoice Schedule: Monthly or upon completion of each program (specify preference).

• Payment Terms: Net 30 days upon receipt of approved invoice and required reporting.

16. Questions

Submit questions by (03/23/2026, 5:00 PM ET) to jleslie@coab.us

17. Submission Instructions

• Format: Single PDF, subject line “RFQ – City Tennis Professional – ( Name)”.

• Deadline: (03/27/2026, 5:00 PM ET). Late submissions may not be considered.

• Address/Email: jleslie@coab.us

• Validity: Quotes must remain valid for 90 days from submission.

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