Project Information

Bid Title

7A21--NRM| 460-24-009 CLC and Fourth Floor Patient Elopement Upgrade | NCO 4 Construction East (VA-26-00050011)

Issuing Agency

VETERANS AFFAIRS, DEPARTMENT OF

Location

Delaware

Published Date

Aug 25, 2026

Closing Date

Sep 11, 2026

Government Level

Federal

Status

Closed

Ref. #

36C24427R0001

Original Source

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Bid Inquiries

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Bid Documents

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Set Aside

Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)

Project Description

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7A21--NRM| 460-24-009 CLC and Fourth Floor Patient Elopement Upgrade | NCO 4 Construction East (VA-26-00050011)

Active

Contract Opportunity

Notice ID

36C24427R0001

Related Notice

Department/Ind. Agency

VETERANS AFFAIRS, DEPARTMENT OF

Sub-tier

VETERANS AFFAIRS, DEPARTMENT OF

Office

244-NETWORK CONTRACT OFFICE 4 (36C244)

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General Information

• Contract Opportunity Type: Sources Sought (Original)
• Original Published Date: Aug 25, 2026 10:43 am EDT
• Original Response Date: Sep 11, 2026 03:00 pm EDT
• Inactive Policy: Manual
• Original Inactive Date: Nov 10, 2026
• Initiative:
  • None

Classification

• Original Set Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)
• Product Service Code: 7A21 - IT AND TELECOM - BUSINESS APPLICATION SOFTWARE (PERPETUAL LICENSE SOFTWARE)
• NAICS Code:
  • 541519 - Other Computer Related Services
• Place of Performance:
  Wilmington VA Medical Center Wilmington , DE 19805
  USA

Description

This is a Sources Sought Notice issued solely for information and planning purposes. It does not constitute a Request for Proposal (RFP), Request for Quote (RFQ), or a promise to issue a solicitation in the future. The Government is seeking capability statements from commercial sources to determine market availability, technical feasibility, and potential small business set-aside avenues (SDVOSB) for an Enterprise Patient Elopement & Wander Management System.
Please submit the following:
Interested contractors shall submit a Capability Statement detailing:
Company Information: Legal Business Name, SAM.gov UEI/CAGE Code, Point of Contact, and Socioeconomic Status under NAICS 541519.
Technical Capability: Brief narrative demonstrating capability to deliver, install, and service an enterprise patient elopement platform. Indicate if providing brand-name products (e.g., GuardRFID, Stanley Healthcare/Huggies/WanderGuard) or equal custom solutions.
Contract Vehicles: List any existing GWAC or FSS contracts (e.g., GSA MAS, VA FSS, SEWP) your firm currently holds that cover these supplies/services.
4. Response Guidelines
Response Deadline: 9/11/26 3:00 p.m.
Submission Format: PDF via email to cheryl.roberts2@va.gov
Subject Line: Sources Sought Response - Patient Elopement System - [Company Name]
Note: The Government will not reimburse respondents for any costs associated with preparing or submitting information in response to this notice.








Statement of Need: Patient Elopement Prevention System, Wilmington VA Medical Center, Wilmington Delaware

Background:
Patient elopement represents a significant safety risk within healthcare facilities, particularly for vulnerable populations such as those with cognitive impairment, mental health conditions, or those at risk of harm to themselves or others. Elopement incidents can result in emotional distress, bodily harm, or even fatalities, and place a legal and reputational burden on the Department of Veterans Affairs (VA).

Need Statement:
The VA Wilmington VAMC requires a comprehensive Patient Elopement Prevention System to proactively mitigate the risk of unauthorized patient departures ( elopements ), ensure the safety of patients, and comply with The Joint Commission and other regulatory requirements related to patient monitoring, safety, and reporting.

Objectives:

Prevention: Reduce the incidence of patient elopement from inpatient and specialty care units.
Real-time Monitoring: Enable real-time location tracking and immediate alerts to staff if a patient at risk attempts to exit designated safe zones.
Rapid Response: Provide timely notification to appropriate response personnel to intervene and prevent patient harm.
Audit and Reporting: Facilitate post-incident reviews, trend analysis, and meet documentation/internal audit requirements.
Scope:
The anticipated system shall include, but not be limited to:

Removal and proper disposal of the existing patient elopement prevention system and associated hardware in accordance with VA environmental and information security policies
Installation and deployment of the new patient elopement prevention system
Wearable tags or wristbands for at-risk patients
Fixed and/or portable monitoring devices covering all potential exit points
Integration with existing VA IT and security infrastructure
Real-time notification to nursing stations and mobile devices
Secure logging and reporting features
Staff training and maintenance support
Conclusion:
The implementation of a Patient Elopement Prevention System will enhance the standard of care at Wilmington VAMC, protect Veteran patients, and ensure regulatory compliance. Procuring this system is essential to upholding the VA mission of providing safe, high-quality healthcare.

Attachments/Links

Contact Information

Contracting Office Address

• 1010 DELAFIELD ROAD
• PITTSBURGH , PA 15215
• USA

Primary Point of Contact

• Cheryl Roberts
• cheryl.roberts2@va.gov
• Phone Number 302-944-2511

Secondary Point of Contact

History

• Aug 25, 2026 10:43 am EDTSources Sought (Original)

Commodity Codes

• NAICS 541519Other Computer Related Services

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