Project Information

Bid Title

A La Carte Offerings

Issuing Agency

Montgomery County Public Schools

Location

Maryland

Published Date

Apr 22, 2026

Closing Date

May 13, 2026

Government Level

State & Local

Status

Closed

Ref. #

9102.12

Original Source

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Bid Documents

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Project Description

Open Solicitation

Bid/RFP Number: 9102.12
Solicitation Title	A La Carte Offerings
Due Date & Time	05/13/2026 02:00 PM
Contract Type	Bid
Buyer E-mail	Tammy_M_Jarman@mcpsmd.org
Description	The goal of this IFB is to expand the offerings of snack and beverage items available to students,and similar items available for adult feeding programs, such as catering and cafeterias. Snacksand beverages available for sale to students must meet the USDA Smart Snacks in Schoolsstandards and Maryland Nutrition Standards for all Foods Sold in School. 9102.12 Bid Cover.pdf 9102.12 General Conditons.pdf 04/22/2026 9102.12 Item Specifications.pdf 04/22/2026 Attachment A.pdf 04/22/2026 Attachment B.pdf 04/22/2026 Attachment C.pdf 04/22/2026
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THE BOARD OF EDUCATION OF MONTGOMERY COUNTY

MONTGOMERY COUNTY PUBLIC SCHOOLS

Department of Procurement

45 West Gude Drive Room 3100

Rockville, Maryland 20850-1747

April 22, 2026

Invitation for Bid No. 9102.12 - A La Carte Offerings

Bid Opening Time: 2:00 P. M. Bid

Opening Date:

May 13, 2026

NOTE: In the event of emergency closing of Board of Education offices, this bid will open at the same time on the

next regular working day.

COMPANY NAME: _________________________________________________________________________

BIDS RECEIVED AFTER THE BID OPENING TIME AND DATE WILL NOT BE ACCEPTED.

1. Term of Contract:

July 17, 2026 – July16, 2027

2. Terms of Delivery:

As Specified

3. Delivery Destination: As specified

4. Bid Security Required: No

Bid Security must be made payable to Montgomery County Board of Education

5. Performance Bond Required: No

6a. Samples Required:

Yes

No

6b. Sample Delivery Requirements:

Deliver to Procurement Office

Deliver to the Distribution Center

Deliver to the Division of Maintenance

Other – Department of Food and Nutrition Services Warehouse

6c. Sample Delivery Time:

Prior to bid opening

At time of bid opening

Subsequent to bid opening

NOTICE TO BIDDERS

The appropriate items below must be completed as part of the bid. Failure to comply may disqualify your bid.

Type or print legibly in ink.

I. BIDDER INFORMATION: As appropriate, check and/or complete one of the items below.

 1. Legal name (as shown on your income tax return)

 2. Business Name (if different from above)

 3. Tax Identification Number

A copy of your W-9 must be submitted with this bid response.

II. BIDDER’S CONTACT INFORMATION: This will be filed as your permanent contact information.

1. Company Name

2. Address

3. Bid Representative’s Name

4. Phone Number(s)/Extension(s)

5. Fax Number

6. Email Address

7. Website

III. PURCHASE ORDER ADDRESS: Please complete if different from Bidder’s Contact Information.

1. Purchase Order Address

2. Representative’s Name

3. Phone Number (s)/Extension(s)

4. Fax Number

6. Email Address

IV. PROMPT PAYMENT DISCOUNT: MCPS may consider prompt payment discounts as part of the award process;

however, the Board reserves the right to make awards according to the best interests of MCPS.

Prompt payment discounts of less than twenty (20) days will not be considered.

V. PURCHASING CARD AND SUA PAYMENT PROGRAM: MCPS is currently utilizing a purchasing card and Single

Use Accounts (SUA) payment program through JP Morgan MasterCard. Please check the appropriate box below.

 Yes, we accept MasterCard

 No, we do not accept MasterCard

Note: To avoid payment delays after this change, all bidders that accept MasterCard are strongly encouraged to sign up to

receive SUA payments upon being notified of an award. For bidders that do not accept MasterCard, the ACH payment

method is also available. Please e-mail SUA@mcpsmd.org to register for SUA, or e-mail accountspayable@mcpsmd.org

to request ACH registration forms.

VI. PURCHASE ORDER PREFERENCE: Montgomery County Public Schools (MCPS) is in the process of issuing orders

via Facsimile or US Mail. MCPS prefers facsimile. Please check your preference below.

 Facsimile  US Mail  Email  EDI

VII. SLMBE (SMALL, LOCAL AND MINORITY BUSINESS ENTERPRISE): Check the appropriate box

below.

 African American

 Asian American

 Female

 Disabled

 Hispanic

 None

 Native American

VIII. NON-DEBARMENT ACKNOWLEDGEMENT

_____ I acknowledge that my firm has NO pending litigation and/or debarment from doing business with the State of

Maryland or any of its subordinate government units and/or federal government within the past five (5) years.

_____ I acknowledge that my firm has pending litigation or has been debarred from doing business with the State of

Maryland or any of its subordinate government units and/or federal government, within the past five (5) years.

(Attachment)

As the duly authorized representative of the applicant, I hereby certify that the above information is correct and that I will

advise Montgomery County Public Schools should there be a change in status.

By (Signature)

Name and Title

Witness Name and Title

IX. ANTI-LOBBYING

The Contractor will comply with the Byrd Anti-Lobbing Amendment (31 U.S.C 1352) and certifies to the tier above that

it will not and not used Federal appropriated funds to pay a person or organization for influencing or attempting to

influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee

of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by U.S.C

1352. If applicable, contractor will complete the disclosure of lobbying with non-Federal funds using Lobbying Activities

Form (Form SF-LLL) and submit to {insert name of contracting entity} annually.

X. BIDDER'S CERTIFICATION: Upon notification of award, this document in its entirety is the awarded vendors

contract with MCPS. By signing below, the undersigned acknowledges that s/he is entering into a contract with MCPS.

A. The undersigned proposes to furnish and deliver supplies, equipment, or services, in accordance with specifications

and stipulations contained herein, and at the prices quoted. This certifies that this bid is made without any previous

understanding, agreement or connection with any person, firm, or corporation making a bid for the same supplies,

materials, or equipment, and is in all respects fair and without collusion or fraud.

B. I hereby certify that I am authorized to sign for the bidder. (Bidders are cautioned to read the material under Section

XXVII, signature to Bids, and to comply with its stipulations.) I/We certify that none of this company's officers,

directors, partners, or its employees have been convicted of bribery, attempted bribery, or conspiracy to bribe under

the laws of any state or federal government; and that no member of the Board of Education of the Montgomery County

Public Schools, Administrative or Supervisory Personnel, or other employees of the Board of Education has any

interest in the bidding company except as follows:

By (Signature)

Name and Title

Witness Name and Title

Department of Procurement

45 West Gude Drive, Suite 3100

Rockville, MD 20850-9999

General Stipulations and Instructions To Bidders

VI. Employer Information Report EEO-1

I. Invitation For Bid

The Board of Education of Montgomery County Maryland, herein

after referred to as The Board of Education, will receive sealed

proposals until the date and time indicated on the cover of the Invitation

For Bid. Bids must be delivered to the Department of Procurement at

the above address where it will be opened and publicly read at the stated

time. Bids must be delivered in sealed opaque envelopes. Envelopes

shall be clearly marked on the outside lower left corner with the bid

number and bid opening date and time.

II. Intent

These specifications are intended to cover the furnishing and delivery

of said materials, supplies, or services as hereinafter shown to any or to

each of the various public schools, offices, or to any designated

warehouse or warehouses in Montgomery County, Maryland,

whichever is specified, in quantities to be determined subsequent to the

bid opening.

III. Right To Cancel Or Reject Bids

The Board of Education requires that each successful bidder be liable

for compliance with the provisions of Title VII of the Civil

Rights Act of 1964. In order to fully comply with Title VII, a

company must file Employer Information Report EEO-1 with

the Joint Report Committee, 1800 G Street, NW, Washington,

D.C. 20036. Only companies that fall within the following

categories are required to file the Employer Information Report

EEO-1:

The entire company has at least 100 employees on the payroll.

The company is affiliated through centralized ownership and/or

centralized management, and the group legally constitutes a

single enterprise employing a total of 100 or more employees.

If your company has already filed an EEO-1 by virtue of

supplying materials or services under Federal Government

Contracts, it is necessary to submit only a copy of your most

recent EEO-1 report to the Department of Procurement. If you

are filing a report for the first time, send a copy of EEO-1 to the

Department of Procurement. Please note that purchase orders

will not be issued to companies that fall into the above

categories until proof of EEO-1 reporting has been received.

A. The Board of Education reserves the right to cancel any contract

if, in its opinion, there is a failure at any time to perform

adequately the stipulations of this Invitation For Bid, or if the

general conditions and specifications which are attached and

made part of this bid are not fulfilled, or if in any case there is any

attempt to willfully impose upon the Board of Education

materials or products or workmanship which are in the opinion of

the Board of Education of an unacceptable quality. Any action

taken in pursuance of this latter stipulation shall not affect or

impair any rights or claims of the Board of Education to damages

for the breach of any covenants of the contract by the contractor.

The Board of Education also reserves the right to reject the bid of

any bidder who has previously failed to perform adequately after

having once been awarded a prior bid for furnishing materials or

services similar in nature to those mentioned in this bid.

B. The Board of Education reserves the right to reject any or all bids

in whole or in part; to make partial awards; to waive any

irregularity in any quotation; to increase or decrease quantities if

quantities are listed in the bid; to reject any bid that shows any

omissions, alterations of form, and additions, conditions, or

alternate proposals not called for; and to make any such award as

is deemed to be in the best interests of the Board of

Education.

C. All items furnished must be completely new and free from

defects. No others will be accepted under the terms and intent of

this bid.

IV. Right To Purchase In The Open Market

Should the contractor fail to comply with the conditions of this

contract or fail to complete the required work within the time stipulated

in the contract, The Board of Education reserves the right to purchase

in the open market, or to complete the required work, at the expense of

the contractor or by recourse to provisions of the faithful performance

bond if such bond is required under the conditions of the bid.

V. Failure To Furnish Item(s)

Should the contractor fail to furnish any item or items, or to complete

the required work included in this contract, The Board of Education

reserves the right to withdraw such items or required work from the

operation of this contract without incurring further liabilities on the part

of the Board of Education.

VII. Preparation Of Bid

Bids must be submitted on the copy provided. Bidders may wish

to reproduce and retain one copy for its files. Bids must be

signed by an authorized representative of the company

submitting a bid. It is the intent of this solicitation that should a

given bid be accepted, it will automatically become the contract.

Notification of the bid award will be made by letter. Bidders

shall submit its bids and specifications on the appropriate

specification sheets that show the schedule of items to be

purchased. Bidders may attach a letter of explanation to its bid

if it so desire.

Prices quoted shall not exceed the prices established under any

governmental price control regulations. Bidders will be required

if requested by The Board of Education, to furnish satisfactory

evidence that they are qualified as manufacturers or dealers in

the items listed and have a regularly established place of

business. An inspection of any bidder’s place of business may

be made to determine the bidder’s ability to perform.

VIII. Discounts

The Board of Education reserves the right to consider discounts

in computing the bid.

A. Trade Discounts

All prices offered must be the lowest net price after trade

discounts have been considered. Bids offering a

percentage off list prices will not be accepted unless: (1)

specifically requested in that manner; (2) two copies of

the referenced price list accompany the bid.

B. Payment Discounts

Prompt payment discounts are solicited and will be

treated as follows:

(1) Unless specifically stated otherwise, discounts

offered which allow a minimum of twenty (20) days to

qualify will be deducted from prices offered in the bid

for the purpose of determining the lowest price offered.

(2) Discounts offering less than twenty (20) calendar

days will not be deducted from price offered for the

purpose of determining the lowest price, but will be taken

if payment is made within the discount period.

IX. “Or Equal” Interpretation

Unless the specifications and/or conditions state a

specific brand and substitutions will not be

considered, the Board of Education will consider other

brands or the product of other manufacturers as long as

the product meets the same specifications, standards,

and quality of the material being solicited through the

bid. On all such bids the bidder shall indicate clearly

the product on which it is bidding and shall supply

sufficient data on its own letterhead to enable an

intelligent comparison to be made with the particular

brand or manufacturer specified.

Whenever the specifications indicate a product of a

particular manufacturer, model, or brand and in the

absence of any written statement to the contrary by the

bidder, the bid will be interpreted as being for the exact

brand, model, or manufacturer specified,

together with all accessories enumerated in the

specifications.

X. Consideration of Prior Service

Awards on this bid will be made after consideration has been given to

any previous performance for The Board of Education as to quality of

service and/or merchandise and with regard to the bidder’s ability to

perform should it be awarded the bid.

XI. Delivery

The bidder agrees to furnish and deliver during the period of the

contract the items and articles which may be awarded to the bidder in

such amounts and quantities within the terms of the contract. All

Deliveries Must Be Prepaid FOB Destination, And In No Case Will

Shipments Collect Or Sidewalk Deliveries Be Accepted. Bidders

shall uncrate, completely assemble, and set in designated place all

equipment and furniture. All delivery cost shall be included in the bid

unit price.

XII. Packing Slips And Delivery Tickets

All materials delivered on this contract shall be packed in a substantial

manner in accordance with accepted trade practices. No charges may

be made over and above the bid price for packaging or for deposits on

containers. All deliveries shall be accompanied by delivery tickets or

packing slips. Tickets shall contain the following information for each

item delivered: the quantity, bid number, and the name of the

contractor.

XIII. Invoices

Payment depends on receipt of a proper invoice and satisfactory

contract performance. All invoices are to be transmitted to

the Department of Controller at: Department of Controller

45 West Gude Drive, Suite 3200 Rockville,

MD 20850-9999

Every invoice must include the following information:

A.

Name and address of the contractor

B. Taxpayer Identification number

C. The purchase order number

D. An invoice number

E. Bid number if applicable

F. The ship to address

G. Line item description, quantity, unit of

measure, unit price, and extended price as

stated on the purchase

order

H. Shipping and payment terms if not a bid

item

When a discount for payment is authorized and taken;

it will be made to the contractor as close as possible to,

but not later than, the end of the discount period. Prices

quoted shall not include federal excise or state sales and

use taxes. Exemption certificates will be furnished upon

request. Contractor inquiries concerning payment may be

made to accountspayable@mcpsmd.org.

XIV. Bid Security

If bid security is required, it must be payable to: “Montgomery County

Board of Education.”

Such bid security will be returned to all except the successful

bidder(s) within five business days after awards have been made.

The bid security of the successful bidder(s) will be returned upon

receipt of the performance bond if such bond is required under the

terms of the award. If no award is made within 60 days after the

date of the opening of the bids, bid security will be returned to any

bidder upon demand of the bidder at any time after the 60-day

period so long as it have not been notified of the acceptance of its

bid.

Written notification of the acceptance of any bid will be made

to the successful bidder(s).

XV. Performance Bonds

If required, the successful bidder or bidders on this bid must

furnish a performance bond in the amount indicated in the bid

document, made out to Montgomery County Board of

Education and prepared on an approved performance bond

form as security for the faithful performance of its contract. The

performance bond shall be submitted within ten business days

of the notification that the bid has been awarded. The surety

thereon must be such surety company or companies as are

acceptable to The Board of Education and as are authorized to

transact business in the State of Maryland. Attorneys in fact

who sign bid bonds must file with each bond a certified copy

of its power of attorney to sign said bonds. Should the bidder

fail or refuse to furnish the required performance bond within

ten business days after notification the bidder shall pay to The

Board of Education as liquidated damages for such failure or

refusal an amount in cash equal to the security deposited with

its bid.

XVI. Provision For Municipal Offices

Each bidder agrees when submitting its bid that it will make

available to every office and department of the Montgomery

County Government the bid prices submitted on this bid should

any such department or office wish to take advantage of the bid

prices submitted to The Board of Education.

XVII. Product Testing During Time of Contract

Material delivered on any contract resulting from this Invitation

For Bid may be tested for compliance with the specification

stipulated herein. Any shipment failing to fully meet or comply

with the specification requirements will be promptly rejected.

The cost of testing a representative sample of an order or

shipment for acceptance shall be borne by the Board of

Education except if the order or shipment is rejected for failure

to meet the requirements of the specification. In case of failure

to meet the requirements of the specification the cost of testing

will be charged to the contractor.

XVIII. Safety Standards

All work performed and all items supplied shall be in

compliance with applicable federal and state safety standards.

(OSHA-MOSHA). Material Safety Data Sheets shall be

included in all shipments.

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