Project Information

Bid Title

RFQ for Additional Consulting Engineer Firms to Provide Professional Engineering Services

Issuing Agency

Western Springs village

Location

Illinois

Published Date

Jun 1, 2026

Closing Date

Jun 22, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	RFQ for Additional Consulting Engineer Firms to Provide Professional Engineering Services
Category:	Professional Services
Status:	Open

Description: The Village of Western Springs, Illinois is issuing a Request for Qualifications (RFQ) for additional qualified firms to submit responsive proposals in the form of a “Statement of Qualifications” (SOQs) to provide Professional Engineering Services. The SOQ must be received at the Office of the Village Clerk, Village of Western Springs, 740 Hillgrove Avenue, Western Springs, Illinois 60558, no later than 9:00 A.M. June 22, 2026. The SOQs may be submitted by mail, delivery service, or in person. Faxed or emailed SOQs will not be accepted. In-person deliveries will only be accepted at Village Hall during the Village’s current hours of operation.  Any SOQ received after the submittal deadline closing time and date will not be considered. Any inquiries or requests for clarification shall be directed and sent to Diana Puga at For security reasons, you must enable JavaScript to view this E-mail address. and shall be received no later than 3:00 P.M. on June 12, 2026. Responses to such inquiries or requests for clarification will be provided in writing by reply email to all potential consultants who have received an RFQ packet and have provided an email address contact information. This RFQ process shall be conducted in accordance with the applicable provisions of the Local Government Professional Services Selection Act (50 ILCS 510.01 et seq.). Publication Date/Time: 6/1/2026 12:00 AM Publication Information: Pioneer West Ad 73483 Closing Date/Time: 6/22/2026 9:00 AM Submittal Information: 740 Hillgrove Avenue, Western Springs, IL 60558 Bid Opening Information: N/A Contact Person: Diana Puga dpuga@wsprings.com Related Documents: RFQ for Additional Consulting Engineers and Engineering Firms to Provide Professional Engineering Services (PDF)

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The Village of Western Springs

REQUEST FOR QUALIFICATIONS (RFQ)

FOR ADDITIONAL CONSULTING ENGINEERS AND ENGINEERING FIRMS

TO PROVIDE PROFESSIONAL ENGINEERING SERVICES

RFQ Issued:

Response Due:

Apr

Thursday, May 28, 2026

At or before 9:00 AM on Monday, June 22, 2026

The Village of Western Springs (“Village” or “Western Springs”) has issued this Request for Qualifications

(“RFQ”) seeking responses from qualified, licensed professional engineers and engineering firms to submit

their qualifications to provide professional engineering services for future capital and infrastructure

projects (collectively “projects”). The Village will follow the Qualifications Based Evaluation and Selection

(QBES) process set forth in the Local Government Professional Services Selection Act (50 ILCS 510.01 et

seq.)..

In order to have your firm’s SOQ considered, it must be submitted in a sealed envelope containing:

• Two (2) copies of the original Letter of Interest (Transmittal Letter) and Statement of

Qualifications (Response).

• One (1) electronic copy via usb flash drive

The sealed envelope shall be plainly marked:

Statement of Qualifications

Additional Professional Engineering Services

Attn: Diana Puga

Village of Western Springs

740 Hillgrove Avenue,

Western Springs, Illinois 60558

Submitted by: FIRM/COMPANY NAME

The SOQ must be received at the Office of the Village Clerk, Village of Western Springs, 740 Hillgrove

Avenue, Western Springs, Illinois 60558, no later than 9:00 A.M., June 22, 2026 (“Submittal Deadline”).

The SOQs may be submitted by mail, delivery service, or in person. Faxed or emailed SOQs will not be

accepted. In-person deliveries will only be accepted at Village Hall during the Village’s current hours of

operation. Any SOQ received after the Submittal Deadline closing time and date will not be considered.

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I.

PROJECT OVERVIEW

The Village passed a $45 million referendum in April 2025 to fund road, storm, sanitary, and water

improvements throughout the Village. To assist with the capital and infrastructure improvements, the

Village is seeking one or more qualified, licensed professional engineers and engineering firms to join the

existing pool of engineering firms to assist staff in planning, designing and inspecting future projects. The

Village intends to select one (1) to three (3) additional engineers and/or engineering firms, based on

qualifications, to join the existing roster of project engineers and engineering firms, based on their range

and depth of engineering specialties and expertise, who can be selected to work on future projects. As

projects arise, proposals are requested from one or more of the selected engineers and engineering firms,

the Village then considers and selects one or more of the engineers and/or engineering firms to work on

the project. Projects may include, but are not limited to, roadway reconstructions, Motor Fuel Tax (MFT)

funded projects, sewer and water improvements, and other capital and infrastructure projects.

The Village’s current roster of firms includes: Christopher B. Burke Engineering Ltd., V3 Companies, Baxter

& Woodman Consulting Engineers, and HR Green.

The Village has an Engineering Services department that consists of the Village Engineer and a Staff

Engineer. This department manages the bulk of the consultant engineering contracts but often times

consultant firms will also work directly with members of the Municipal Services Department as well as the

Village Manager’s office.

The Village’s current practice for assigning engineering work to firms has Village Staff determining which

engineering firm is a best fit for a particular project. Staff solicit a proposal from the selected firm and

present the proposal to the elected officials for their consideration. Nearly all work is performed through

letter proposals or more formal written agreements with not to exceed budgets.

II. SCOPE OF SERVICES

The professional services to be provided will include, but not be limited to (the “Project Services”):

1. Conducting necessary pre-design investigations.

2. Designing project components and preparation of all drawings and specifications necessary to

construct the project completely and in accordance with all local, state and/or federal

requirements.

3. Estimating construction costs.

4. Assisting the administrative consultant(s) and/or Village staff with the construction bid package

in conformance with applicable federal requirements and supervising the bid advertising, bid

tabulation and award process, including preparing the advertisements for bid solicitation,

conducting the bid opening, and issuing the notice to proceed.

5. Assisting with conducting the preconstruction conference.

6. Field staking, on-site supervision of construction work, and preparing inspection reports.

7. General services during construction, including review of submittals, shop drawings, inspection

reports, requests for information and change orders.

8. Reviewing and approving all contractor requests for payment and submitting approved requests

to the governing body.

9. Conducting final inspection and testing.

10. Providing reproducible as-built plan drawings to the Village upon project completion.

11. Residential and Commercial Engineering Site Development Plan Review

12. Utility company right of way permit review

13. Grant administration and coordination for engineering or construction work funded by grants

from a variety of available resources

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14. Grant application assistance

15. Private property drainage complaints/issues investigations

16. General municipal engineering assistance

III. SUBMITTAL REQUIREMENTS

Letter of Interest (Transmittal Letter)

The following information and documents (items 1 through 7) must be included in a Letter of Interest

under the title “Response to RFQ for Project Engineering Services”:

1. Name of Respondent.

2. Respondent address.

3. Respondent telephone number.

4. Respondent federal tax identification number.

5. Name, title, address, telephone number, fax number and email address of contact person

authorized to contractually obligate the Respondent.

6. A brief introduction and statement of interest in being selected from time to time to perform

Professional Engineering Services on Village-assigned projects.

Identification of the enclosed Statement of Qualifications (Response). The content of the

Statement of Qualifications (Response) is described below in this section.

Contents of Statement of Qualifications (Response)

The Respondents shall provide a separate, signed and dated document, with lettered and numbered

responses exactly as the categories of information are presented below. Interested Respondents are to

submit their statement of qualifications and performance data that contain the following information: (1)

Response Content; (2) Relevant Experience and Project Examples; (3) Specialized Knowledge; (4) Key

Personnel Availability and Assignment Chart, Professional Qualifications and Firm Resume.

Responses shall be limited to no more than 20 pages. Individual resumes and project examples do not

count against this total.

1. Response Content

By signing the Response, the Respondent certifies that the signatory is authorized to bind the Respondent

to complete work as assigned by the Village at mutually agreed upon hourly rates, fees, fixed price project

fees. The Response shall include:

a. A brief statement of the Respondent’s understanding of the scope of the work to be performed

and the terms upon which work may be assigned to the Respondent;

b. A certification that the Respondent meets the appropriate state licensing requirements to

practice in the State of Illinois;

c. A certification that the Respondent has not had a record of substandard work within the last five

(5) years;

d. A certification that the Respondent has not engaged in any unethical practices within the last five

(5) years;

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e. A certification that, if awarded the contract, the Respondent acknowledges its complete

responsibility for the entire contract, including payment of any and all charges resulting from the

contract;

f. Any other information that the Respondent feels is appropriate; and

g. The signature of an individual who is authorized to provide information of this nature in the name

of the Respondent submitting the qualifications.

h. Identification of client representative who will serve as the first point of contact for Village staff.

This individual can be the same individual identified as the authorized representative in point g of

this section.

2. Relevant Experience and Project Examples

The Respondent shall:

a. Describe Respondent’s firm by providing its full legal name, date of establishment, type of entity

and business expertise, short history, current ownership structure, and any recent or materially

significant proposed change in ownership.

b. Describe any prior engagements in which Respondent’s firm assisted a governmental entity in

dealings with projects that are within the scope of engineering services sought by this RFQ. The

Respondent shall include a summary of examples or a list of work on projects (both in-progress

and completed projects) that are included within the scope of engineering services sought by this

RFQ. Preference will be given to those Respondents who have experience working on projects

that are within the scope of engineering services sought by this RFQ. The Respondent shall provide

the names, phone numbers and emails of contact persons in the organizations for whom any

similar projects referenced in this section are in-progress or are completed. The Respondent

should also include written references (letters or forms are acceptable) from one (1) to three (3)

previous clients attesting to the quality of work and compliance with project performance

schedules that Respondent cites in this section.

c. Time is of the essence. Describe the firm’s and assigned personnel’s workload and current

capacity to perform any assigned work within the scope of engineering services sought by this

RFQ.

d. Describe any issue the characteristics of which would be uniquely relevant in evaluating the

experience of Respondent’s firm and assigned personnel to complete any assigned work within

the scope of engineering services sought by this RFQ.

e. Provide current information on professional errors and omissions coverage carried by

Respondent’s firm, including amount of coverage.

f. Identify typical subcontractors or independent contractors that would be proposed for any

Village-assigned projects and their role, and provide pertinent information on each subcontractor

or independent contractor as required under subsections a. through e. of this section.

g. Provide active official municipal engineering client list. Clarify if firm is the appointed engineer or

simply has an active working relationship with the community.

h. Provide two (2) samples of previous infrastructure projects executed by engineering firm. Projects

should not be more than 3 years old.

i. The Village reserves the right to request any additional information to assure itself of a

Respondent’s financial status to complete any assigned work within the scope of engineering

services sought by this RFQ.

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3. Specialized Knowledge / Scope of Engineering Services Sought by RFQ

The Respondent shall:

a. Describe their knowledge and experience with municipal roadway, sewer, water and other capital

and infrastructure projects, emphasizing top two (2) disciplines

b. Describe their knowledge and experience with Motor Fuel Tax (MFT) funded projects.

c. Describe their knowledge and experience with county, federal and state grant funded projects.

4. Key Personnel Availability and Assignment Chart / Professional Qualifications / Firm Resume

The Respondent shall:

a. Identify the names of each staff member who will be assigned to act for Respondent’s firm

(including subcontractors or independent contractors) in key management and field positions

providing the professional services required by this RFQ, and the functions to be performed by

each person. Identify the name of the primary contact person(s) and field of expertise for any

assigned work within the scope of engineering services sought by this RFQ.

b. Include resumes or curriculum vitae of each such staff member designated above, including name,

position, telephone number, fax number, email address, education, and years and type of

experience and relevant project experience. Describe, for each such person, the relevant project

experience that they have regarding any assigned work within the scope of engineering services

sought by this RFQ.

IV. Inquiries or Requests for Clarification

Any inquiries or requests for clarification should be directed, in writing, to Diana Puga no later than 3:00

PM on Friday, June 12, 2026. Clarification will be provided in writing by reply email to all potential

Respondents who have received an RFQ packet at that time and have provided email address contact

information. No clarification will be provided verbally, either in person or over the telephone, and no one

other than Diana Puga is authorized to provide clarification on behalf of the Village of Western Springs.

V. SELECTION PROCESS

All Statements of Qualifications (Responses) will first be evaluated to determine if they are complete and

meet the requirements specified in this RFQ, and those that do will be further evaluated to establish a

ranking of all firms that meet the criteria. As a part of this process, interviews of firms may be conducted.

The Village of Western Springs reserves the right to consider any proposal and to reject any and all

proposals if doing so best serves the public interest.

The Village of Western Springs shall evaluate each Respondent on the following terms:

1. Professional qualifications necessary for satisfactory performance of required services;

2. Specialized experience and technical competence in the type of work required;

3. Capacity to accomplish the work in the required time; and

4. Past performance on contracts with government agencies and private industry in terms of quality

of work and compliance with performance schedules.

Rating and Scoring System

The Respondents, who submit complete Responses, will be evaluated and ranked highest to lowest by the

Village based on a 100 point scoring system that considers the quality of the written Response materials

submitted and according to the following criteria:

1. Experience of the engineer or firm with this particular type of assigned

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Commodity Codes

• NAICS 541330Engineering Services

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