Project Information

Bid Title

As-Needed Ember Resistant Vents

Issuing Agency

San Diego County

Location

California

Published Date

Nov 23, 2025

Closing Date

Dec 18, 2025

Government Level

State & Local

Status

Closed

Ref. #

BPM012901

Original Source

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Bid Documents

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Project Description

RFx Name:	BPM012901
RFx Begin Date (UTC+0):	As-Needed Ember Resistant Vents
RFx End Date (UTC+0):	1
Commodities:	1
RFx Status:	Fire protection
Solicitation Code:	11/21/2025 4:00:00 PM
Lot #:	12/18/2025 5:00:00 PM
Round #:	24 d 08 h 43 min 54 s

RFx General Information

Code BPM012901

RFx Name As-Needed Ember Resistant Vents

Lot # 1

Round # 1

RFx Begin Date 11/21/2025 4:00:00 PM

RFx End Date 12/18/2025 5:00:00 PM

Summary

Valerie D. Bailey | Procurement Specialist Cell: 858-325-5083 | valeried.bailey@sdcounty.ca.gov

Q&A Start Date (M/d/yyyy) 11/21/2025 4:00:00 PM

Q&A End Date (M/d/yyyy) 12/1/2025 5:00:00 PM

RFx Documents

Selected Title Type Att. Last Modification Creation Date Validity End Date rfq_12901_exhibit_c RFx Commercial Documents (Approved) rfq_12901_exhibit_c.xlsx 11/21/2025 3:53:37 PM 11/21/2025 3:53:37 PM rfq_12901_as-needed_ember_resistant_vents RFx Commercial Documents (Approved) rfq_12901_as-needed_ember_resistant_vents.pdf 11/21/2025 3:49:03 PM 11/21/2025 3:48:47 PM 2 Record(s)

Attachment Preview

County of San Diego

Date Issued:

REQUEST FOR QUOTATION

(this RFQ is a request for information, not an order)

November 21, 2025

RFQ Number: 12901

CONTRACTING OFFICER:

RFQ TITLE:

As-Needed Ember Resistant Vents

Valerie Diane Bailey, Procurement Specialist

QUOTATIONS DUE: December 18, 2025; 5:00 PM

Phone: (858) 325-5083

QUESTIONS DUE: December 1, 2025; 5:00 PM

Email: valeried.bailey@sdcounty.ca.gov

SUBMITTING YOUR QUOTATION:

AWARD: Will be based on:

Submit your response, including completed forms via BuyNet or via

EACH ITEM

EACH LOT

email to the contracting officer listed in this RFQ.

TOTAL (ALL ITEMS)

DESCRIPTION

THE COUNTY OF SAN DIEGO IS SEEKING QUOTES FROM QUALIFIED FIRMS (OFFERORS) TO PROVIDE AS-NEEDED

EMBER RESISTANT VENTS IN ACCORDANCE WITH THE TERMS & CONDITIONS CONTAINED WITHIN. THE COUNTY

ANTICIPATES AWARDING A CONTRACT WITH A TERM OF ONE YEAR, PLUS ONE ONE-YEAR OPTION.

SEE STATEMENT OF WORK/SPECIFICATIONS AND PRICING PAGE FOR DESCRIPTION.

THIS REQUEST FOR QUOTE INCLUDES AN RFQ SUBMITTALS SECTION TO BE COMPLETED BY OFFERORS.

SUBMITTALS WILL BE EVALUATED BASED UPON PRICE.

BELOW TO BE COMPLETED BY OFFEROR

Offeror acknowledges Addendum No.

1

2

3

4

5

NAME AND ADDRESS OF OFFEROR (Type or Print)

NAME, TITLE & CONTACT INFORMATION OF

PERSON AUTHORIZED TO SIGN OFFER (Type or Print)

Offeror/Company Name

Name of Authorized Representative

Address

Title of Authorized Representative

City, State, Zip

(

)

Telephone Number

Email Address

(

)

Telephone Number of Authorized Representative

Website Address

Signature of Authorized Representative

Date

COUNTY OF SAN DIEGO

REQUEST FOR QUOTATION (RFQ) 12901 – SAN DIEGO COUNTY FIRE (SDCF)

FOR AS-NEEDED EMBER RESISTANT VENTS

SPECIAL INSTRUCTIONS

SUBMISSION CHECKLIST

☐ Submit a completed and signed Proposal Cover Page (PC600P) form

• https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC600p_dpc_Proposal_Cover_Page.pdf

☐ Submit a completed and signed Representations and Certifications form (PC601)

• https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC601_dpc_Reps_and_Certs.pdf

☐ Submit a completed and signed Small-Local Business Self-Certification Form (PC610)

• All Offerors are encouraged to complete this form to support County data collection.

• https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC610_dpc_Small_Local_Self_Cert.pdf

☐ Submit a completed and signed Nondisclosure Indemnification Agreement (PC620) (if applicable).

• Required if submitting Confidential/Proprietary Information (see information in Terms and Conditions below)

• https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC620_dpc_Nondisclosure_Indemnity.pdf

☐ Submit a completed Pricing Schedule.

• (Page 8),

IF YOU HAVE NOT DONE BUSINESS WITH THE COUNTY BEFORE, PLEASE PROVIDE THESE ADDITIONAL

FORMS TO SET UP CONTRACTOR IN THE COUNTY’S FINANCIAL SYSTEM:

1. Form W-9, Request for Taxpayer Identification Number and Certification, AND

• https://www.irs.gov/pub/irs-pdf/fw9.pdf

2. California Form 590, Withholding Exemption Certification, OR

• https://www.ftb.ca.gov/forms/2022/2022-590.pdf

3. California Form 587, Nonresident Withholding Allocation Worksheet

• Only required for contractors not within the state of California

• https://www.ftb.ca.gov/forms/2022/2022-587.pdf

Page 2 of 8

COUNTY OF SAN DIEGO

REQUEST FOR QUOTATION (RFQ) 12901 – SAN DIEGO COUNTY FIRE (SDCF)

FOR AS-NEEDED EMBER RESISTANT VENTS

TERMS AND CONDITIONS OF REQUEST FOR QUOTATION

RESPONSES: Your response is due through electronic upload to BuyNet on the specified close date and time, local San Diego time.

If Offeror is unable to submit via BuyNet for any reason, Offeror may submit by email or mail to the listed Contracting Officer, or by

personal delivery to the Purchasing and Contracting front desk. Please use these methods only if unable to submit through BuyNet. If

mailed or delivered, the above RFQ No. should be included on the front of the envelope.

It is the Offeror’s responsibility to submit a proposal based on the most current RFQ, addenda thereto, responses to Questions, any

other information posted on BuyNet, and any diligence material made available by the County. Offerors are advised to regularly check

BuyNet for information.

• In order to see all information related to this RFQ, to submit Questions, and to receive notifications of updates, Offerors must

select “Participate in RFx” for this solicitation in BuyNet.

Forms required to be submitted with Offeror’s Quotation are included in this RFQ or posted on the County’s web site at

https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-forms.html. Posted forms may be updated from time to time.

Unless otherwise specified, Offerors may submit the version of a form in place as of the date of RFQ issuance or any later version.

This is a request for information, and quotations furnished are not offers.

QUESTIONS: Please submit questions and requests for clarification related to definition or interpretation of this RFQ in writing to the

contracting officer before the Questions Due date/time listed in this RFQ. Those received after this date may not be answered at the

discretion of the County.

PRICING: The County may award a contract on the basis of initial quotations. Your price(s) should be the lowest possible for the RFQ

requirements. Omit Sales and Use Taxes unless otherwise specified.

The Estimated Quantities in the Pricing Schedule are provided solely for evaluation of quotations. They represent approximate

anticipated use based on historical consumption. If the County’s actual requirements do not result in orders in the quantities described

as “estimated” in the Schedule, that fact shall not constitute the basis for price adjustment.

EVALUATION AND AWARD. Quotations are subject to acceptance at any time within 90 days after submission due date/time, unless

otherwise stipulated by the County. This RFQ is an informal negotiated procurement process. Lowest price may not always be the sole

criteria for award of an RFQ. The County reserves the right to waive a variation in specification if, in the opinion of the County, such

variation does not materially change the item or its performance within parameters acceptable to the County. The County reserves the

right to reject any or all quotations and to accept or reject any item(s) thereon, or waive any informality in the quotation. The County

reserves the right to perform a pre-award survey of the offeror to determine capability to perform, including but not limited to facilities,

financial responsibility, materials/supplies, and past performance. The determination of the County as to an Offeror’s prospective ability

to perform the contract shall be conclusive.

SAMPLES: Samples, at Offeror’s expense, may be required for evaluation by the County. Delivery of sample must be scheduled with

contracting officer and provided within required timeline. The County shall have the right to review sample and to determine if such

sample is acceptable. The County’s decision to award is contingent upon its acceptance of the products provided in the sample. During

the term of the award, the County must approve any substitutions from the initial sample in writing in advance of substitution. In no

event shall the supplier be permitted to increase prices on the basis of substituted item(s).

Sample, if not destroyed by tests, will, upon request, be returned at Offeror’s expense. Offeror must advise contracting officer at time

of sending sample that they must be returned, provide return address and Federal Express account number.

BRAND NAME OR EQUAL: If items called for in this Request for Quotation have been identified in the schedule by a "brand name

or equal" description, such identification is intended to be descriptive, but not restrictive, and is to indicate the quality and characteristics

of products (including products of brand name manufacturer s other than the one described by the brand name) to be considered for

award if such products are determined by the County to meet fully the salient characteristic requirements listed in the request.

Unless the offeror clearly indicates in the quotation that an "or equal" product is being offered, quotation shall be considered as offering

the brand name product specified.

If the offeror proposes to furnish an "equal” product, the brand name, if any, of the product to be furnished shall be inserted in the space

provided in the request for quotation, or such product shall be clearly identified in the quotation. The evaluation of the quotation and

the determination as to equality of the product offered shall be the responsibility of the County and will be based upon the information

furnished by the offeror, or identified in the quotation as well as other information reasonably available to the purchasing activity.

Page 3 of 8

COUNTY OF SAN DIEGO

REQUEST FOR QUOTATION (RFQ) 12901 – SAN DIEGO COUNTY FIRE (SDCF)

FOR AS-NEEDED EMBER RESISTANT VENTS

Caution to offerors: the purchasing activity is not responsible for locating or securing any information which is not identified in the

quotation and reasonably available to the purchasing activity. Accordingly, to insure that sufficient information is available, the offeror

must furnish, as part of the quotation, all descriptive material (such as cuts, illustrations, drawings, or other information) necessary for

the purchasing activity to (i) determine whether the product offered meets the salient characteristic requirements of the request for

quotation, and (ii) establish exactly what the offeror proposes to furnish and what the County is binding itself to purchase by making an

award. The information furnished may include specific references to information previously furnished or to information otherwise

available to the purchasing activity.

If the offeror proposes to modify a product so as to make it conform to the requirements of the Request for Quotation, he shall (i) include

in the quotation a clear description of such modifications and (ii) clearly mark any description to show the proposed modifications.

DUTY TO INQUIRE: Should the Offeror find discrepancies in or omissions from the RFQ, plans, specifications or other documents,

or should the Offeror be in doubt as to their meaning, the Offeror must at once notify the Buyer, in writing. If the point in question is

not clearly and fully set forth, a written addendum will be issued and emailed to Offerors.

CONFIDENTIAL/PROPRIETARY INFORMATION: If confidential/proprietary is contained within the submission:

1) It must be submitted in a separate file or document marked as EXHIBIT–CONFIDENTIAL/PROPRIETARY

2) Responses to solicitation requirements that include the confidential/proprietary information, shall refer to the response

contained within the EXHIBIT–CONFIDENTIAL/PROPRIETARY (for example: If submittal requirement #1 requires staff

Social Security Numbers, the response to requirement #1 shall reflect “see response #1 contained within Exhibit-

Confidential/Proprietary”); and

3) It must include a signed Nondisclosure Indemnification Agreement (PC620).

NOTE: As a Public Agency, the County of San Diego must adhere to the California Public Records Act, therefore pricing cannot be

considered confidential/proprietary.

TERMS OF RESULTING CONTRACTS: Any purchase order(s) issued as a result of an RFQ will contain the County's standard

Purchase Order (PO) terms and conditions and any additional terms and conditions referenced in this RFQ. The County’s PO Terms and

Conditions are available at: https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/dpc_terms_and_conditions.pdf

Payment terms are NET 30, unless terms more favorable to the County are included in Offerors quotation. Note: qualified Small-Local

Businesses may be eligible for more advantageous payment terms including NET15, in accordance with Board Policy B-53 Small-Local

Business Policy (SLBP).

AVAILABILITY OF FUNDING: The County's obligation for payment of any contract beyond the current fiscal year end is contingent

upon the availability of funding from which payment can be made. No legal liability on the part of the County shall arise for payment

beyond June 30 of the calendar year unless funds are made available for such performance.

CALIFORNIA REVENUE AND TAXATION CODE SECTION 18662: In compliance with California Revenue and Taxation code

section 18662, if you are a non resident of California (out-of-state invoices) who receives California source income, the County will pay

California Use Tax directly to the State of California per permit no. SR FH 25-632384. Fifteen (15) business days prior to the first

payment, new suppliers or suppliers with expired forms or forms with incorrect information, must submit new forms to the County

(forms are available from the Franchise Tax Board website listed below).

Under certain circumstances you may be eligible for reduced or waived nonresident withholding. If you have already received a waiver

or a reduced withholding response from the State of California and the response is still valid, submit the response to the County in lieu

of the forms. Failure to submit the required forms will result in withholding of payments. Refer to the Franchise Tax Board websites

(listed below) for tax forms and information on nonresident withholding, including waivers or reductions. The County will not give you

any tax advice. It is recommended you speak with your tax adviser and/or the State of California for guidance.

FRANCHISE TAX BOARD WEBSITES:

http://www.ftb.ca.gov

http://www.ftb.ca.gov/individuals/Withholding_Definitions.shtml

http://www.ftb.ca.gov/individuals/wsc/Processing_Changes_for_2010.shtml

http://www.ftb.ca.gov/individuals/wsc/forms_and_publications.shtml

http://www.ftb.ca.gov/individuals/wsc/decision_chart.shtml

/

/

/

Page 4 of 8

COUNTY OF SAN DIEGO

REQUEST FOR QUOTATION (RFQ) 12901 – SAN DIEGO COUNTY FIRE (SDCF)

FOR AS-NEEDED EMBER RESISTANT VENTS

EXHIBIT A - STATEMENT OF WORK/SPECIFICATIONS

1. GENERAL INFORMATION

1.1. San Diego County Fire (County Fire) is performing ignition-resistant retrofits to County Fire’s Fire Stations throughout the

County of San Diego using the FEMA Pre-Disaster Mitigation grant. To meet building requirements and enhance facility

resilience, high-performance ember-resistant vents and associated installation materials are required. These products shall

significantly reduce or prevent damage or loss of critical infrastructure to County Fire’s Fire Stations resulting from wildfire

by Structure Hardening: Application of ignition-resistant and/or noncombustible materials on existing fire stations.

1.2. This contract seeks to purchase as-needed ember-resistant vents and all necessary ancillary materials for installation at the

County Fire Stations ensuring compliance with:

1.2.1.

1.2.2.

1.2.3.

1.2.4.

California Building Code (CBC) Chapter 7A – Exterior Wildfire Exposure

ASTM Standards (E2886/E2886M, E2912)

International Code Council (ICC) Acceptance Criteria AC377 or equivalent for fire/ember penetration performance

Minimum 20-year product warranty against corrosion, defect, or failure

1.3. The term of the agreement shall be the Initial Term (Date of Award) through June 30, 2026, with one (1) County Option Period

through June 30, 2027. With an option to extend the term of this Agreement for six (6) months beyond the expiration and not

to exceed December 31, 2027. This option shall be automatically exercised unless County notifies Contractor in writing not

less than thirty (30) days prior to an Option Period that the County does not intend to extend the Agreement.

1.3.1. Initial Term – Date of Award through June 30, 2026

1.3.2. 1st Option Period – July 1. 2026 through June 30, 2027

2. SPECIFICATIONS

2.1. Offeror must submit items that meet the following enhanced specifications approved for both retrofit and new construction

applications.

2.2. All vents must be tested for ember intrusion and flame penetration.

2.3. Products must be designed and certified for high wind-driven ember exposure and tested to resist debris clogging.

2.4. All vent materials must be non-combustible, corrosion-resistant (aluminum, stainless steel, or equivalent), UV-resistant, and

designed for exterior exposure.

2.5. Mesh screens must prevent the intrusion of embers ≥ 3mm while maintaining adequate airflow.

2.6. Offeror shall provide the manufacturer, part number, technical data sheet, and certification documents for each item number

on the Pricing Schedule.

2.7. Offeror shall provide ember-resistant vents and associated materials, including but not limited to:

2.7.1.

NON-CORROSIVE MESH

2.7.1.1. Size: Approx. 36” x 50’ per roll

2.7.1.2. Dimensions: ≤ 1/8” (3mm) mesh with corrosion-resistant coating

2.7.1.3. Must be stainless steel, aluminum, or equivalent high-durability metal (no galvanized steel or low-grade

metals)

2.7.1.4. Intended use for vent retrofits where full vent replacement is not possible

2.7.2.

DRYER VENT

2.7.2.1. Dimension: 4”

2.7.2.2. Must be ember- and flame-resistant, with back-draft damper or equivalent design to prevent ember intrusion

2.7.2.3. Replace vents that are not compliant with fire code regulations

2.7.3. FOUNDATION VENT

2.7.3.1. Dimension: Approximately 6.5” x 1.5”

2.7.3.2. Must meet CBC Ch. 7A ember resistance and corrosion resistance standards

2.7.4.

GABLE VENTS

2.7.4.1. Dimensions

2.7.4.1.1. 10” x 18”

2.7.4.1.2. 12” x 12”

2.7.4.1.3. 12” x 24”

2.7.4.1.4. 15” x 21”

2.7.4.1.5. 18” x 24”

2.7.4.1.6. 24” x 24”

Page 5 of 8

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