Project Information

Bid Title

RFP 26-020 Third Party Administration and Stop Loss

Issuing Agency

Arkansas Tech University

Location

Arkansas

Published Date

May 8, 2026

Closing Date

Jun 8, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Open Date	Job Description	Status
June 8, 2026 12 p.m. (Noon)	RFP 26-020 Third Party Administration and Stop Loss	Open

Attachment Preview

REQUEST FOR PROPOSAL

Third Party Administration

& Stop Loss

Medical Benefit Coverage

RFP# 26-020

Russellville Arkansas

Advisors:

Tom Kane, Executive Vice President, – Tom.Kane@stephens.com

Tyler Runnells, Senior Vice President - Tyler.runnells@stephens.com

Stephens Insurance, LLC

111 Center Street

Little Rock, AR 72201

May 8, 2026

Table of Contents

SECTION

I.

Overview

II.

General Information Questionnaire

III.

Claims Processing/Eligibility & Enrollment/Customer

Service Questionnaire

IV.

Utilization Management Questionnaire

V.

Disease Management Questionnaire

VI.

Miscellaneous Questions

PAGE

3

7

8

18

21

26

EXHIBITS

A.

Preferred Contractual Provisions

28

2 |Page

I.

OVERVIEW

Arkansas Tech University is a state university established in 1909 with programs at the technical

certification, associate, baccalaureate and graduate levels. The University has campuses in Russellville,

Arkansas, and Ozark, Arkansas. The institution also operates Arkansas Tech Career Center (ATCC), a

career and technical training initiative headquartered in Russellville with satellite locations at Clarksville,

Danville, Ozark and Paris.

ATU Russellville-Offers 120 undergraduate degree programs and more than 25graduate degree options.

ATCC-Serves over 1,000 students from 19 school districts across 9 program areas.

ATU Ozark-Serves over 2,100 students in 29 technical and associate programs.

ATU has approximately 780 full-time employees located on three campuses –Russellville, Ozark and the

Arkansas Tech Career Center (ATCC). ATU also provides benefits to pre-65 Retirees and post-65 Retirees.

3 |Page

ATU currently offers the following benefit programs:

• Fully Insured Medical

• Dental

• Vision

• Basic and Voluntary Group Term Life

• Voluntary Short Term and Long Term Disability

• Critical Care with Cancer

• Accident

• Section 125 (HSA and FSA)

B. REQUEST FOR PROPOSAL

ATU is respectfully requesting proposals for TPA Services to include the following effective January 1,

2027:

•

Self-funded medical plan claims processing

•

Utilization management

•

Large case management

•

Disease management

•

Re-Insurance (Stop Loss)

•

Reference Based Pricing

•

Prescription Drug Management – Integrated and carved out

C. CONSULTANT

Stephens Insurance, LLC was retained to provide consulting services for ATU. There should be no

commissions or any other compensation paid to brokers, agents, or consultants included in your proposed

fees for any products quoted.

D. QUESTIONS

Please address all questions regarding this request for proposal to:

Tyler Runnells

Phone: 501-377-2093

OR

E-mail: tyler.runnells@stephens.com

Adam Ritchie

Phone: 501-377-8415

E-mail: adam.ritchie@stephens.com

Direct all questions regarding the proposal to the above persons in writing, no later than May 15, 2026.

E. TIMETABLE OF SELECTION PROCESS

Activity

Release of RFP

Questions due from TPAs

Response to TPA questions due

Proposals due

Finalist presentations

Effective date

Completion Date

May 8, 2026

May 15, 2026

May 20, 2026

June 8, 2026

TBA

January 1, 2027

4 |Page

F.

PROPOSAL DEADLINE

ATU must receive an electronic copy no later than June 8, 2026, at 12:00 p.m.

Stephens Insurance must receive an electronic copy and one hard of your proposal no later than June 8,

2026 at 12:00 p.m. This includes the completion of the following questionnaires and exhibits:

•

General Information Questionnaire

•

Medical Claims Processing Questionnaire

•

Utilization Management Questionnaire

•

Disease Management Questionnaire

Mailing address for hard copy of proposal:

Electronic Copies sent to:

Stephens Insurance, LLC

Attention: Adam Ritchie

RFP# 26-020

111 Center Street, Suite 100

Little Rock, AR 72201

G. REVIEW OF PROPOSALS

ATU Procurement Services

RFP# 26-020

Jennifer Warren

Jwarren2@atu.edu

Stephens Insurance

RFP# 26-020

Adam Ritchie

Adam.ritchie@stephens.com

ATU reserves the right to:

•

Reject any or all components of proposals.

•

Cancel the entire RFP process.

•

Remedy technical errors in the RFP.

•

Negotiate with any, all or none of the respondents to the RFP.

•

Solicit the best and final offers from all or some of the prospective vendors.

•

Accept any or all components of the proposal as an "offer" without negotiation and issue

Notice to Proceed.

H. PROVISIONS DEEMED INCLUDED IN THE PROPOSAL

A Firm may wish to propose an alternative to these specifications by expressly and specifically so stating

in its proposal. Included are specific requirements in an attempt to evaluate all proposals on a uniform

basis. If your firm feels that any of the provisions are unreasonable, contact Tyler Runnells and Stephens

Insurance, LLC. Stephens Insurance, LLC will determine if the provision should be amended.

5 |Page

Commodity Codes

• NAICS 524292Third Party Administration of Insurance and Pension Funds
• NAICS 541611Administrative Management and General Management Consulting Services

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