Project Information

Bid Title

I.T. Equipment & Extended Warranty

Issuing Agency

Clear Creek County

Location

Colorado

Published Date

Jun 9, 2026

Closing Date

Jun 19, 2026

Government Level

State & Local

Status

Closed

Ref. #

IT-2026-001

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Number:	IT-2026-001
Bid Title:	I.T. Equipment & Extended Warranty
Category:	Information Technology
Status:	Open

Description: REQUEST FOR QUOTATION Information Technology Equipment Clear Creek County, Colorado Issuing Department: Clear Creek County IT Department RFQ Number: RFQ #IT-2026-001 Issue Date: June 9, 2026 Submission Deadline: June 19, 2026 at 5:00 PM MDT Submission Method: Email only — see Section 4 for instructions Contact / Submit To: For security reasons, you must enable JavaScript to view this E-mail address. 1.  Purpose and Overview Clear Creek County IT Department is soliciting competitive quotations from qualified vendors for the procurement of IT hardware as itemized in Section 3 of this document. This is an open public request; any qualified vendor is welcome to respond. This RFQ is not a contract or a commitment to purchase. The County reserves the right to accept or reject any or all quotations, to waive any informalities, and to award to the vendor deemed most advantageous to the County. 2.  Scope of Work The County is seeking pricing for the following categories of equipment: One (1) high-performance desktop workstation Extended warranty / ProSupport upgrade for the workstation One (1) KVM switch Two (2) managed network switches Vendors must provide pricing for all line items. Partial bids will not be considered. All equipment must be new, not refurbished or gray-market. 3.  Technical Specifications Vendors must quote the exact items specified below, or may propose equivalent substitutions with full specification documentation attached. All substitutions must be clearly identified as such. Item 1 — Desktop Workstation  (Qty: 1) Specification Requirement Make / Model Dell Pro Max FCS1250 Desktop Computer (or approved equivalent) Processor Intel Core Ultra 9 285 Memory 32 GB RAM Storage 1 TB SSD Form Factor Slim PC / Small Form Factor Operating System Windows 11 Pro Graphics NVIDIA RTX 2000 Ada — 16 GB GDDR6 Wireless IEEE 802.11be (Wi-Fi 7) Power Supply 360 W Warranty (Base) 3-Year Onsite Warranty Included Accessories 4 x Mini DisplayPort to DisplayPort Adapters Item 2 — Extended Warranty / ProSupport Upgrade  (Qty: 1) Specification Requirement Description Dell ProSupport — Extended Warranty Upgrade Coverage Term 5 Years total (upgrade from base 3-year) Response Level Next Business Day (NBD) On-site Coverage Hours 10 x 5 (business hours) Coverage Type Parts & Labor — On-site Maintenance Item 3 — KVM Switch  (Qty: 1) Specification Requirement Make / Model StarTech 4-Port USB DisplayPort KVM Switch with Audio, TAA Compliant (or approved equivalent) Ports 4-Port Video Interface DisplayPort (20-pin) USB USB 2.0 Type-A (4-pin, 480 Mbps) Audio 3.5 mm Mini-Jack (3-position) Console Connectors 2 x 3.5 mm Audio Jack, 4 x USB 2.0 Type-A, 1 x DisplayPort Host Connectors 8 x 3.5 mm Audio Jack, 4 x DisplayPort, 4 x USB Type-B Compliance TAA Compliant Item 4 — Managed Network Switch   (Qty: 2) Specification Requirement Make / Model Ubiquiti Pro Max Layer 3 Switch — 24 Port (or approved equivalent) Management Managed — Layer 3 Total Ports 24 Ports Port Detail 8 x 2.5 GbE PoE++, 8 x GbE PoE+, 8 x GbE PoE++ Uplinks 2 x 10 Gigabit Ethernet Expansion Slots PoE Budget 400 W Power Consumption 50 W (base) Physical 1U Rack-mountable, Modular Media Type Optical Fiber and Twisted Pair Standards 2.5GBase-T, 10/100/1000Base-T, 10GBase-X 4.  Submission Instructions Quotations must be submitted by email no later than June 19, 2026 at 5:00 PM MDT to: For security reasons, you must enable JavaScript to view this E-mail address. Please include the following in your submission: Subject line: "RFQ #IT-2026-001 — [Your Company Name]" Itemized pricing for all four (4) line items listed in Section 3 Unit price and extended price for each item Shipping cost (if applicable) and estimated delivery timeline Vendor name, contact name, phone number, and email address For any proposed equivalents: full technical specifications and documentation 5.  Terms and Conditions This RFQ is open for ten (10) calendar days from the issue date. All pricing must be valid for a minimum of thirty (30) days from the submission deadline. Payment terms: Net 30 days from receipt of invoice. Delivery to: Clear Creek County IT Dept., 405 Argentine Street, Georgetown, CO 80444. The County is tax-exempt. A tax exemption certificate will be provided upon award. The County reserves the right to reject any or all quotations and to award based on best value. Issuance of this RFQ does not obligate Clear Creek County to make a purchase. 6.  Questions All questions regarding this RFQ must be submitted via email to For security reasons, you must enable JavaScript to view this E-mail address. with the subject line "RFQ #IT-2026-001 — Question." Questions and answers of general interest will be shared with all known interested parties. No questions will be accepted after June 17, 2026 at 5:00 PM MDT (two business days prior to deadline). Issued by: Clear Creek County IT Department Contact: David Prows  |  405 Argentine Street, Georgetown, CO 80444  |  For security reasons, you must enable JavaScript to view this E-mail address. Publication Date/Time: 6/9/2026 10:00 AM Closing Date/Time: 6/19/2026 5:00 PM Submittal Information: submit to: itsubscriptions@clearcreekcounty.us Contact Person: Contact: David Prows | 405 Argentine Street, Georgetown, CO 80444 | itsubscriptions@clearcreekcounty.us

Commodity Codes

• NAICS 541519Other Computer Related Services

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.