Project Information

Bid Title

AFFORDABLE HOUSING ADMINISTRATIVE AGENT

Issuing Agency

Garfield city

Location

New Jersey

Published Date

Jun 1, 2026

Closing Date

Jun 9, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Notices > Request for Qualifications AFFORDABLE HOUSING ADMINISTRATIVE AGENT Posted: 05/20/2026 - 09:00 AM Due By: 06/09/2026 - 11:00 AM

CITY OF GARFIELD

REQUEST FOR PROPOSALS FOR

AFFORDABLE HOUSING ADMINISTRATIVE AGENT

Issued by the
GARFIELD MAYOR AND COUNCIL

Date Issued:	May 20, 2026
Return Date & Time:	June 9, 2026 11:00 AM
Return To:	City Clerk’s Office City of Garfield 111 Outwater Lane Garfield, NJ 07026

REQUEST FOR PROPOSAL FOR THE POSITION OF

MUNICIPAL AFFORDABLE HOUSING ADMINISTRATIVE AGENT

FOR THE CITY OF GARFIELD

FOR THE TIME PERIOD OF CONTRACT EXECUTION THROUGH DECEMBER 31, 2026

The Garfield City Manager/Mayor and Council (hereinafter “City”) is soliciting proposals for the position of Affordable Housing Administrative Agent to provide professional services to the City. The City Manager/Mayor and Council of the City will select an individual or firm as the Affordable Housing Administrative Agent for the provision of these services based upon a fair and open process, pursuant to N.J.S.A. 19-44A-20.4 et. seq. and in accordance with the Resolution previously adopted by the City to secure such services through a fair and open process. In order to have a proposal considered by the City, an interested party must provide evidence that he/she satisfies the minimum requirements as set forth in this document and that he/she otherwise complies with the proposal requirements set forth in the City's REQUEST FOR QUALIFICATIONS AND PROPOSALS section of the City web site.

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CITY OF GARFIELD

REQUEST FOR PROPOSALS FOR

AFFORDABLE HOUSING ADMINISTRATIVE AGENT

Issued by the

GARFIELD MAYOR AND COUNCIL

Date Issued:

Return Date & Time:

Return To:

May 20, 2026

June 9, 2026 11:00 AM

City Clerk’s Office

City of Garfield

111 Outwater Lane

Garfield, NJ 07026

REQUEST FOR PROPOSAL FOR THE POSITION OF

MUNICIPAL AFFORDABLE HOUSING ADMINISTRATIVE AGENT

FOR THE CITY OF GARFIELD

FOR THE TIME PERIOD OF CONTRACT EXECUTION THROUGH DECEMBER 31, 2026

The Garfield City Manager/Mayor and Council (hereinafter “City”) is soliciting proposals for the position of

Affordable Housing Administrative Agent to provide professional services to the City. The City Manager/Mayor

and Council of the City will select an individual or firm as the Affordable Housing Administrative Agent for the

provision of these services based upon a fair and open process, pursuant to N.J.S.A. 19-44A-20.4 et. seq. and in

accordance with the Resolution previously adopted by the City to secure such services through a fair and open

process. In order to have a proposal considered by the City, an interested party must provide evidence that he/she

satisfies the minimum requirements as set forth in this document and that he/she otherwise complies with the

proposal requirements set forth in the City's REQUEST FOR QUALIFICATIONS AND PROPOSALS section

of the City web site.

SECTION I

Appointment Affordable Housing Administrative Agent

One Affordable Housing Administrative Agent or firm shall be appointed by the City Manager/Mayor and

Council to serve as the official City’s Affordable Housing Administrative Agent, for a term from contract

execution through December 31, 2026, to perform Affordable Housing Administrative Agent services for the City

including but not limited to those services as described in Section II of this document.

The City may select, at its sole discretion, individuals, or firms for this position, so long as those individuals or

firms meet or exceed the minimum requirements set forth in Section III hereof. Once an appointment is made, no

substitution of personnel may be made without the express written consent of the City, which consent may be

withheld in their sole discretion

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SECTION II

Scope of Services

The successful respondent shall provide Affordable Housing Administrative Agent services for the City of

Garfield in accordance with all applicable federal and State of New Jersey laws, regulations, court orders,

settlement agreements, and Uniform Housing Affordability Controls (“UHAC”), including but not limited to

N.J.A.C. 5:80-26 et seq.

Services shall include, but not be limited to, the following:

• Administration of the City of Garfield affordable housing program;

• Income qualification and certification of applicants for affordable housing units;

• Maintenance of applicant waiting lists;

• Administration of affirmative marketing requirements and programs;

• Coordination with developers, property owners, municipal professionals, and applicants regarding

affordable housing matters;

• Administration of affordable rental and ownership units;

• Calculation and verification of income limits, affordable rents, sales prices, and utility allowances;

• Administration of unit sales, resales, rentals, re-rentals, and tenant/buyer selection processes;

• Monitoring and enforcement of affordability controls and deed restrictions;

• Preparation and maintenance of all files, records, and reports required by applicable law and regulation;

• Preparation and submission of monitoring reports and other documentation required by the City of

Garfield, the Court, the State of New Jersey, or any other governmental agency;

• Attendance at meetings as reasonably necessary in connection with affordable housing administration;

• Assistance with compliance related to affordable housing trust funds, spending plans, and monitoring

requirements, if requested;

• Assistance with compliance related to settlement agreements, judgments of compliance and repose, and

other court-approved affordable housing mechanisms;

• Coordination with the City of Garfield’s Affordable Housing Counsel, Planner, Auditor, and other

professionals as necessary; and

• Performance of any and all other duties customarily associated with Affordable Housing Administrative

Agent services and/or required pursuant to applicable law, regulation, court order, agency directive, or

guidance issued by the New Jersey Department of Community Affairs or any successor agency.

Response Content

Firms should address in their Responses the following:

1. Description of Firm - Provide a history and description of your firm.

2. Experience - Please briefly summarize your experience as Affordable Housing Administrative Agent for

entities in the State of New Jersey.

3. References - Provide three (3) references. Include the issuer name, contact person, his/her title and address

and telephone number for whom you have provided similar services.

4. Investigations/Litigation - Provide details of any criminal or regulatory investigation or pertinent litigation

pending against your firm or members of your firm.

5. Certificates Required - The respondent must submit the following certificates: (i) Affirmative Action

Employee Information Report or Certificate of Employee Information Report; (ii) Proof of general

liability insurance coverage and professional liability insurance coverage; and, (iii) Proof of NJ Business

Registration.

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6. Other Information - Please discuss any factors which you believe are relevant to the City’s selection of

your firm.

7. Compensation - Please attach your fee schedule for providing the Scope of Services requested in this

Request for Qualifications. Include a description of any out-of-pocket expenses which might be included

and of hourly rate charges which relate to this engagement.

SECTION III

Minimum Requirements for Vendor Responses

In order for an individual or firm to be considered by the City, interested parties submitting proposals in response

to this solicitation must meet the following minimum qualifications:

1. Interested parties wishing to provide a proposal in response to the CITY OF GARFIELD’s solicitation

shall provide the following minimum information in its proposal, which proposal must be submitted at the

location and within the time constraint set forth on page 1 of this document; said proposal must contain

fully executed originals and copies of all documents contained in this Request for Proposal;

2. Full name and business address of entity or person submitting the proposal and the name of the key contact

person;

3. A description of the business organization (i.e., corporation, partnership, joint venture, etc.) of each firm,

its ownership and organizational structure;

4. The number of years your organization has been in business under the present name and the number of

years the business organization has been under the current management;

5. List of all individuals who, if selected, will provide services to the CITY OF GARFIELD, along with a

summary of the post high school education and licenses held by each such person;

6. Number of years each individual has provided representation to municipal entities in the State of New

Jersey;

7. A description of the services that will be provided to the CITY OF GARFIELD, in addition to those set

forth in Section II above;

8. A copy or description of the professional liability insurance policy, $1,000,000.00 or higher, maintained

by business organization for the proposed calendar year;

9. A statement and listing of professional service fees that the business organization can offer to the CITY

OF GARFIELD;

10. A statement that the applicant complies with N.J.S.A 10:5-1, et. seq., (Law Against Discrimination) and

P.L.1975, c. 127 (Affirmative Action Law of the State of New Jersey);

11. The name and addresses of at least three (3) references consisting of clients for which the applicant has

provided services in the past five (5) years, which should include at least one (1) municipal entity client;

12. A list and description of all professional liability claims, if any, brought against the applicant during the

past five (5) years; and

13. Confirmation of the appropriate federal and state licenses to perform activities;

14. Number your responses using the sequential order listed in paragraphs A and B of Section III.

15. The applicant shall provide the CITY OF GARFIELD with an original and one (1) copies of its proposal.

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SECTION IV

Basis of Award of Professional Services Contract

The CITY OF GARFIELD shall award all professional service agreements based upon qualifications, merit, cost

competitiveness, references and experience with issues confronting the CITY OF GARFIELD. The final

determination will be based upon the most advantageous price and other factors to the CITY OF GARFIELD.

The specific basis of award will include:

A. Documented evidence that the Proposer fulfills all of the Minimum Qualifications as listed in Section III,

paragraph A., and all of the information required under paragraph B. Affirmative Action Compliance and

professional service fees are provided for review and consideration.

B. Technical Criteria:

1. Does the proposal demonstrate a clear understanding of the scope of work and related objectives?

2. Does the proposal document knowledge of the issues and operations of the CITY OF GARFIELD, and

how the proposed services will address these issues?

3. Is the proposal complete and responsive to the specific requirements?

4. Has successful past performance of the firm and its principals been documented?

C. Management Criteria:

1. How well does the proposed scheduling timelines meet the City’s needs?

2. Does the proposer document a record of reliability of timely delivery of deliverables?

3. Does the proposer document municipal/State experience?

4. Does the proposer document its availability to attend all scheduled/required public and special meetings?

5. To what extent does the proposer rely on in-house resources vs. contracted services?

6. Is there the availability of in-house and contract resources documented?

7. Documentation of experience in performing similar work by employees?

8. Does the proposer make use of business capabilities or initiatives that involve women, the disadvantaged,

small and/or minority owned business establishments?

9. Does the proposer demonstrate cultural sensitivity in hiring and training staff?

D. Cost Criteria:

1. Relative Cost – How does the cost compare to other similarly scored proposals?

2. Is the price and its component charges, fees, etc., adequately explained and documented?

3. Does the proposal include quality control and assurance programs?

4. Does the proposer have the sufficient financial resources to meet its obligations?

All awards are and shall be subject to the availability of funds for the professional services in the Temporary

and/or Final Budgets.

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SECTION V

PROPOSAL SUBMISSION

The applicant shall provide the City of Garfield with an original and one (1) copy of its proposal.

Erin Nora Delaney, City Manager/City Clerk

CITY OF GARFIELD

111 Outwater Lane

GARFIELD, N.J. 07026

The City will not be responsible for any expenses in the preparation of the Proposals and for the preparation of

any information or material received in connection with this solicitation, whether by negligence or otherwise.

The City reserves the right to request additional information if necessary, or to request an interview with bidder(s),

or to reject any and all proposals with or without cause, and, in its sole discretion, waive any irregularities or

informalities, such as minor elements of non-compliance with regard to the requirements of this RFP, in the

Proposals submitted. The City further reserves the right to make such investigations as it deems necessary as to

the qualifications of any and all firms submitting proposals. In the event that all Proposals are rejected, The City

reserves the right to re-solicit proposals.

The Authority, in its sole discretion, reserves the right to waive minor elements of non-compliance of any bidder’s

proposal with regard to the requirements of this RFP.

Responding bidders may withdraw their Proposals at any time prior to the final filing date and time, as indicated

on the cover page to this RFP, by written notification signed by an authorized agent of the firm(s). Proposals may

thereafter be resubmitted, but only up to the final filing date and time.

The responding bidder assumes sole responsibility for the complete effort required in this RFP. No special

consideration shall be given after the Proposals are opened because of a bidder’s failure to be knowledgeable

about all requirements of this RFP. By submitting a Proposal in response to this RFP, the bidder represents that

it has satisfied itself, from its own investigation, of all of the requirements of this RFP.

Documents and information submitted in response to this RFP shall become property of The City and generally

shall be available to the general public as required by applicable law, including the New Jersey Open Public

Meetings Act and the New Jersey Open Public Records Act, N.J.S.A. 47:1A-1 et seq.

Communications with representatives of The City by the bidder or the bidder’s representatives concerning this

RFP are not permitted during the term of the submission and evaluation process Communications regarding this

RFP in any manner will result in the immediate rejection of your firm’s Proposal.

The City will accept questions from firms regarding any aspect of this RFP via e-mail only until 4:00 p.m. on

December 9, 2025. Questions should be directed via e-mail to: edelaney@garfieldnj.org

The successful bidder is prohibited from sub-contracting any part of the work covered by this RFP.

The successful bidder is prohibited from assigning, transferring, conveying, subletting, or otherwise disposing of

its obligations under this engagement or its rights, title or interest therein to any other person, company, or

corporation without the previous consent and approval in writing by the Authority.

If it becomes necessary for the Affordable Housing Administrative Agent Firm to substitute any management,

supervisory or key personnel, The City shall be notified, and the firm shall identify the substitute personnel and

the work to be performed. The firm must provide detailed justification documenting the necessity for the

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Commodity Codes

• NAICS 236115New Single-Family Housing Construction (except For-Sale Builders)
• NAICS 541611Administrative Management and General Management Consulting Services

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