Project Information

Bid Title

Citywide Mill and Overlay & Site-Specific Pavement Repairs 2026

Issuing Agency

City of Buffalo

Location

New York

Published Date

Mar 4, 2026

Closing Date

Mar 25, 2026

Government Level

State & Local

Status

Closed

Ref. #

Group 1146

Original Source

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Bid Documents

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Project Description

Bid Number:	Group 1146
Bid Title:	Citywide Mill and Overlay & Site-Specific Pavement Repairs 2026
Category:	Public Works, Parks & Streets
Status:	Open

Publication Date/Time: 3/4/2026 5:00 AM Publication Information: The Buffalo News Closing Date/Time: 3/25/2026 11:00 AM Related Documents: DPW Group 1146 - Citywide Mill and Overlay, Pavement Repairs

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The following advertisement for bids shall be published in the City of Buffalo City Record and The Buffalo

News on the following date: WEDNESDAY, MARCH 4, 2026

CITY OF BUFFALO

DEPARTMENT OF PUBLIC WORKS

ADVERTISEMENT FOR BIDS

Sealed proposals for:

CITYWIDE MILL AND OVERLAY & SITE-SPECIFIC PAVEMENT REPAIRS 2026

GROUP 1146

will be received by the Commissioner of Public Works no later than:

WEDNESDAY, MARCH 25, 2026, at 11:00 AM

It is the bidder’s responsibility to ensure the sealed proposal is delivered before the bid opening

and bidders must utilize one of the following methods:

1.) Drop off the sealed proposal (one bidder representative allowed in-person but not required) to

Room 502 of City Hall, Buffalo, New York, 14202 on Wednesday, March 25, 2026 between the

hours of 9:00 AM and 11:00 AM. The DPW will set a box up for the bidder to deposit the sealed

proposal. There may be multiple bids on this date; it is the bidder’s responsibility to properly label

the sealed proposal and place the proposal inside the correct box.

2.) Mail the sealed proposals to City Hall Room 502, Buffalo, New York, 14202 with ATTN to the

Commissioner of Public Works. Bidders should allow for delivery before the bid opening (highly

encouraged to schedule for delivery on or prior to Tuesday, March 24, 2026). It is also highly

encouraged that bidders track delivery of their mailed proposals and use appropriate priority mail

as necessary. City of Buffalo staff is available to accept deliveries on standard business days

Monday-Friday from 8:00 AM to 4:00 PM.

Bids will be opened by City of Buffalo Representatives on WEDNESDAY, MARCH 25, 2026 at 11:00

AM LOCAL TIME via video/phone conference call. Bidder representatives who wish to attend must send

an email request to Phillip Pecoraro at ppecoraro@buffalony.gov no later than 5:00 PM on Tuesday, March

24, 2026. Meeting invitations will be sent to Requestors by 10:30 AM on the day of Bid Opening.

Proposal documents can be viewed and ordered at www.avalonbuff-planroom.com in the Public Jobs

section. If you do not have internet access or have questions about ordering from the website, please

contact Avalon Document Services at (716) 995-7777. Proposal documents may be obtained from Avalon

Document Services, 40 La Riviere Dr, Suite 150, Buffalo, NY 14202, upon a non-refundable payment of

FIFTY-EIGHT DOLLARS ($58.00) per set. Payment can be submitted only by company check or money

order made payable to the City of Buffalo, Department of Public Works. NO CASH AND NO PERSONAL

CHECKS.

Addenda will be emailed from Avalon Document Services to Bidders listed on the official Plan Holders List.

Bidders must acknowledge receipt of all Addenda by securely stapling in place all addenda within the front

or back covers of the proposal book. All Addenda so issued shall become part of the Contract Documents.

The City of Buffalo will not be responsible for full or partial set of Contract Documents, including any

Addenda obtained from any other source. The City of Buffalo reserves the right to reject any and all bids

and to waive any informalities therein.

AD – 1

PRE-BID MEETING NOTICE

A pre-bid meeting will be held on WEDNESDAY, MARCH 11, 2026, AT 11:00 AM via video/phone

conference. Bidder representatives who wish to attend must send an email request to Charles Gennaro

at charles.gennaro@collierseng.com no later than 5:00 PM on Tuesday, March 10, 2026.

Meeting invitations will be sent to Requestors by 10:30 AM on the day of the meeting. Please ensure that

a responsible representative from your organization attends this meeting.

Questions regarding the contract documents should be directed to Phillip Pecoraro, Senior Engineer at

ppecoraro@buffalony.gov. Bidders shall promptly notify Phillip Pecoraro at ppecoraro@buffalony.gov of

any errors, omissions, conflicts or ambiguity within the contract documents. No questions or inquiries

regarding this bid will be accepted within three (3) business days prior to the bid opening.

Each bidder’s attention is called to the General Municipal Law, which requires a bidder’s Certification

of Non-Collusion. Copies of such Certificates are part of the Proposal Form and, unless complied with,

the bid will not be accepted.

Pursuant to New York State Department of Labor (NYSDOL) requirements for public work projects:

Contractors and Subcontractors need to register before submitting any new bids or commencing

new work on a covered project on or after December 30, 2024. NYSDOL encourages all contractors

and subcontractors to register as soon as possible to obtain a Certificate of Registration to avoid negatively

impacting a bidding period or project schedule. Proof of Certificate of Registration must be submitted

with each bid.

BIDDERS MUST SUBMIT PRIOR TO AWARDING OF A CONTRACT A STATEMENT INDICATING

THAT THEY WILL WORK TOWARD A MINORITY WORKFORCE GOAL OF 25% AND A WOMEN

WORKFORCE GOAL OF 5%. IN ADDITION, A STATEMENT MUST BE SUBMITTED PRIOR TO THE

AWARDING OF A CONTRACT INDICATING THAT THE BIDDER WILL WORK TOWARD A BUSINESS

UTILIZATION GOAL FOR MINORITY BUSINESS ENTERPRISE OF 25% AND WOMEN BUSINESS

ENTERPRISE OF 5%.

City of Buffalo Contact

Phillip Pecoraro

Senior Engineer

Department of Public Works

65 Niagara Square

City Hall Room 502

Buffalo, New York 14202

ppecoraro@buffalony.gov

___________________________

Alexander M. Bullers, P.E.

City Engineer

AD – 2

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction

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