Project Information

Bid Title

6846 RFP Promotional Items

Issuing Agency

Washtenaw Community College

Location

Michigan

Published Date

Apr 7, 2026

Closing Date

Apr 24, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

6846 RFP Promotional Items

6846 RFP - Instructions & Specifications 195.2 KB 04/07/2026

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WASHTENAW COMMUNITY COLLEGE

Purchasing Department – Room SC 326

RFP # 6846 Promotional Items

RFP Due Date: April 24, 2026 at 2:00 p.m. EST

4800 E. Huron River Drive

Ann Arbor, MI 48105-4800

PHONE: (734) 677-5231

FAX: (734)-677-5414

WASHTENAW COMMUNITY COLLEGE

Request for Proposal #6846

Promotional Items

Submit proposals electronically via email to:

Lydia Scheets

Washtenaw Community College

pur@wccnet.edu

WASHTENAW COMMUNITY COLLEGE

Purchasing Department – Room SC326

RFP # 6846 Promotional Items

RFP Due Date: April 24, 2026, at 2:00 p.m. EST

4800 E. Huron River Drive

Ann Arbor, MI 48105-4800

PHONE: (734) 677-5231

FAX: (734)-677-5414

1.0 Proposal Invitation

Washtenaw Community College (WCC) is requesting contract pricing for promotional items for an initial

twelve (12) month period effective upon award of RFP. At the end of the initial term this agreement will

auto-renew at then current rates, terminable by either party for any reason with 30-day prior written

notice. RFP 6846 is an indefinite scope, indefinite delivery award.

WCC is a member of E & I, OMNIA Partners, NJPA, MI Deal, REMC, NIGP and NAEP. Please include any

educational discounts or rebates available. If someone in your company coordinates pricing for one of

these groups, please forward this invitation to them to complete.

Response to this RFP confirms an understanding that this is not a contract or offer of business by the

College. This request for proposal in no manner obligates the College to the eventual purchase of any

products or services described, implied, or which may be proposed, until confirmed by written agreement,

and may be terminated by the College without penalty or obligation at any time prior to the signing of an

agreement, contract, or purchase order. In submitting a proposal, Supplier agrees that all materials

associated with, attached to, or referenced by the submitted proposal will become the property of the

College and may be incorporated into a subsequent contractual agreement between the successful

Supplier and the College.

The College is not liable in any manner or to any extent for any cost or expense incurred by the Supplier

in the preparation, submission, presentation, or any other action connected with proposing or otherwise

responding to this RFP. Such exemption from liability applies whether such costs are incurred directly by

the Supplier or indirectly through the Supplier’s agents, employees, assigns, or others, whether related or

not to the Supplier.

The College reserves the right to reject any and all proposals and waive any irregularities. Proposals which

fail to comply fully with any provisions of this document may be considered invalid and may not receive

consideration. The College also reserves the right to negotiate terms and conditions of a contract with the

chosen Supplier. The College reserves the right to award a contract based on any combination of the

specifications described herein.

The awarded Supplier’s proposal response shall be subject to, and governed by the College’s Terms and

Conditions for products located at Terms and Conditions for Product Purchase and Installation by WCC

as a condition of award, and are hereby incorporated herein as a substantive part of the solicitation

documents. In the event there is any conflict or inconsistency between the Terms & Conditions

referenced in the RFP documents and those included in a Supplier’s Proposal response, Supplier’s quote,

or listed on the Supplier’s website, the Terms & Conditions of the RFP documents shall govern. Proposal

submissions must include all exceptions to the College’s terms and conditions of purchase. A purchase

order signed by an authorized agent of the College is required to constitute acceptance of Proposal offer

and offer terms and conditions of service. This RFP and any subsequently offered contracts will be

governed by the laws of the State of Michigan. Any and all applicable valid executive orders, Federal,

State or local laws, ordinances or rules or regulations shall apply to any contract if and when offered and

are deemed incorporated herein.

WASHTENAW COMMUNITY COLLEGE

Purchasing Department – Room SC326

RFP # 6846 Promotional Items

RFP Due Date: April 24, 2026, at 2:00 p.m. EST

4800 E. Huron River Drive

Ann Arbor, MI 48105-4800

PHONE: (734) 677-5231

FAX: (734)-677-5414

As a public institution, the College is subject to the terms and conditions of the Freedom of Information

Act. As required by law, any information submitted in response to this request for proposal could become

public information. Suppliers responding to this proposal are cautioned not to include any proprietary

information as part of their proposal unless such proprietary information is carefully identified in writing

as such and accepted by the College as proprietary. Any documents submitted may be reviewed and

evaluated by any person at the discretion of the College, including non-allied and independent Suppliers

retained by the College now or in the future.

The College expects to award to a pool of suppliers based on the overall proposal and offerings. No work

shall begin under the award of this RFP until a valid purchase order is sent from WCC’s purchasing

department. The College reserves the right to request information such as questions, presentations, and

samples prior to contract award. The College reserves the right to order additional quantities, or other

related products from the awarded supplier through the term of award. Criteria for award includes but

is not limited to:

• Range of capabilities

• Combination of vendor recommendations

• Price

• Deliverable timeline

2.0 Planned RFP Schedule

RFP issued – 04/07/2026

Deadline to submit questions – 04/14/26 by 2 p.m. EST Questions shall be addressed to Lydia Scheets,

Purchasing Agent, at pur@wccnet.edu

College response to questions – 04/16/26 by 2 p.m. EST posted on the WCC Purchasing website

https://www.wccnet.edu/about/purchasing/bids-rfp.php

RFP due date – 04/24/2026 at 2 p.m. EST

3.0 Submission Directions

Submit proposals to: PUR@wccnet.edu Attn: Lydia Scheets – Purchasing Agent; RFP #6846

Submit one (1) electronic proposal, including the required Signature Page in PDF format. Faxed and

mailed replies are not acceptable and will be rejected. Supplier assumes all responsibility for delivery to

the location given above on or before the due date and time.

WASHTENAW COMMUNITY COLLEGE

Purchasing Department – Room SC326

RFP # 6846 Promotional Items

RFP Due Date: April 24, 2026, at 2:00 p.m. EST

4800 E. Huron River Drive

Ann Arbor, MI 48105-4800

PHONE: (734) 677-5231

FAX: (734)-677-5414

4.0 Project Specifications

The intent of this project is to build a reliable pool of promotional item vendors that the College may use

for various needs. The College reserves the right to increase or decrease total quantity as needed with the

awarded vendors. Any College-branded items must use only logos and marks approved by the Marketing

department. Vendors must submit full line cards or catalogs along with a signed copy of the signature

page.

5.0 Item Preferences

The following list is provided to give suppliers an understanding of the types of products usually

requested; this list is not exhaustive of all needed items:

• Bluetooth speakers, USB sticks, charging cables

• Pens, pencils, erasers, highlighters

• Mugs & water bottles

• Backpacks, bags, and totes

• Stickers, magnets, temporary tattoos

• Stress relivers, lanyards, lip moisturizer

• Notebooks, folders, sticky pads

• Sunglasses & hand sanitizer

• Sweatshirts, T-shirts, other apparel

6.0 Pricing

• Pricing must outline comprehensive costs including all assumptions such as shipping, handling,

and set-up fees.

• Must include any discounts or special pricing opportunities that may be offered to the College.

• Pricing shall include standard deliverable timeline.

• Pricing must include sample shipping charges, FOB destination to WCC Campus.

WASHTENAW COMMUNITY COLLEGE

Purchasing Department – Room SC326

RFP # 6846 Promotional Items

RFP Due Date: April 24, 2026, at 2:00 p.m. EST

4800 E. Huron River Drive

Ann Arbor, MI 48105-4800

PHONE: (734) 677-5231

FAX: (734)-677-5414

SIGNATURE PAGE

This page must be signed and submitted with the proposal.

By virtue of submittal of a proposal, supplier acknowledges:

•

That all of the requirements of this RFP have been read and understood.

•

Supplier is presently not debarred, suspended, proposed for debarment, declared ineligible, nor

voluntarily excluded from covered transactions by any Federal department or agency.

•

Any responses, materials, correspondence, or documents provided to WCC are subject to the State of

Michigan Freedom of Information Act and may be released to third parties in compliance with the Act.

•

By signing below the supplier warrants that the information submitted is complete and factual and that

the individual signing below has authority to enter into this on behalf of the supplier.

•

Unless agreed to in writing by WCC and the supplier, in the event there is any conflict between the

Terms & Conditions referenced in this RFP and those included or referenced in any response to this RFP,

the Terms & Conditions referenced herein shall prevail.

•

Proposal and pricing shall remain valid for ninety (90) days.

________________________________

Printed Name

______________________________

Title

________________________________

Company Name

______________________________

Signature

________________________________

Address

______________________________

Email

________________________________

City, State, Zip

______________________________

Phone

By signing above, supplier agrees to comply with all applicable federal, state, local and College laws,

rules and regulations in providing goods and services under this agreement.

Proposal includes line card or catalog: YES___ NO ___

Proposal includes comprehensive pricing with all discounts applied: YES___ NO ___

Proposal includes sample standard lead time: YES___ NO ___

Commodity Codes

• NAICS 323113Commercial Screen Printing
• NAICS 541890Other Services Related to Advertising

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