Project Information

Bid Title

RFP-Infrastructure Master Plan, Utility (Water, Sewer, and Stormwater), and Transportation Comprehen

Issuing Agency

Oak Harbor city

Location

Washington

Published Date

Oct 19, 2025

Closing Date

Dec 16, 2025

Government Level

State & Local

Status

Closed

Ref. #

ENG-23-07

Original Source

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Bid Documents

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Project Description

Bid Number:	ENG-23-07
Bid Title:	RFP-Infrastructure Master Plan, Utility (Water, Sewer, and Stormwater), and Transportation Comprehen
Category:	Request for Proposals
Status:	Open

Description: The City of Oak Harbor (City) on Whidbey Island in Island County, Washington, is seeking proposals from qualified engineering and planning consulting firms to complete an Infrastructure Master Plan and Utility (water, sewer, and stormwater) and Transportation Comprehensive Plan Updates. Qualified firms are invited to submit proposals through a qualification-based search of our MRSC Roster and advertising in the Seattle DJC. The City may award the work to one or more firms to complete different sections of the scope of work.  For example, the City may select one firm to complete the water system plan update, and another separate firm to complete the transportation plan update, or may select a single firm to complete both. Firms are also encouraged to partner with one another, with one firm acting as the prime consultant and point of contact with the City. The scope of work and forms may be downloaded from the City of Oak Harbor website at https://oakharbor.gov/Bids.aspx. All proposals must be received by Tuesday, December 16, 2025, at 4:00 p.m. (PST) Any questions and comments concerning this proposal can be directed to Sandra Place, 865 SE Barrington Drive, Oak Harbor, Washington 98277, (360) 279-4757, or emailed to For security reasons, you must enable JavaScript to view this E-mail address.. If necessary, an addendum will be issued to all who are considering this proposal. _________________________________ Julie Lindsey, City Clerk Published:       Daily Journal of Commerce – October 18, 2025, October 25, 2025, November 1, 2025, and November 8, 2025 Whidbey News-Times – October 18, 2025, October 25, 2025, November 1, 2025, and November 8, 2025 Publication Date/Time: 10/18/2025 12:00 AM Publication Information: Whidbey News Times and Seattle Daily Journal of Commerce Closing Date/Time: 12/16/2025 4:00 PM Related Documents: RFP-Infrastructure Master Plan and Utility and Transportation Comprehensive Plan Updates_FINAL Attachment A-Final Vision to Action Plan - Oak Harbor Waterfront District - Exhibit to Council Resolution 25-23 - Sept 2025 Attachment B-Water_ComprehensivePlan_2014 Attachment C-Water System Plan Extension_2022 Attachment D-Sewer_ComprehensivePlan_2008 Attachment E-Stormwater_ComprehensivePlan_2020 Attachment F-Transportation_ComprehensivePlan_2016 Attachment G-Active Transportation Plan_2024 Attachment H-Comprehensive Safety Action Plan_2025

Attachment Preview

Request for Proposal (RFP)

Infrastructure Master Plan, Utility (Water, Sewer,

and Stormwater), and Transportation

Comprehensive Plan Updates

Soliciting Agency:

City of Oak Harbor

Proposals Due by:

4:00 p.m. (PT), Tuesday, December 16, 2025

Submit via

MRSC Rosters Bonfire Hub: https://mrscrosters.bonfirehub.com/projects

For More Information: Steve Schuller, Public Works Director

at 360-279-4751 (direct) or sschuller@oakharbor.org

Andy Walsh, Senior Engineer

at 360-279-4521 (direct) or awalsh@oakharbor.org.

REQUEST FOR PROPOSAL OVERVIEW

The City of Oak Harbor (City) on Whidbey Island in Island County, Washington, is seeking

proposals from qualified engineering and planning consulting firms to complete an

Infrastructure Master Plan and Utility (water, sewer, and stormwater) and Transportation

Comprehensive Plan Updates. Qualified firms are invited to submit proposals through a

qualification-based search of our MRSC Roster and advertising in the Seattle DJC.

The City may award the work to one or more firms to complete different sections of the

scope of work. For example, the City may select one firm to complete the water system

plan update, and another separate firm to complete the transportation plan update, or may

select a single firm to complete both. Firms are also encouraged to partner with one another,

with one firm acting as the prime consultant and point of contact with the City.

ABOUT OAK HARBOR, WASHINGTON

The City of Oak Harbor was incorporated on May 14, 1915, and is situated in the northern

portion of Whidbey Island, approximately two hours' drive north of Seattle, and is

Oak Harbor RFP - Utility and Transportation Plan Updates

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accessible by both land and ferry.

Oak Harbor's growth target projects a total population increase of 55% by 2045, growing

from 24,662 in 2020 to 38,507 by 2045. Oak Harbor is Whidbey Island's largest

incorporated city (located in Island County). Named for the Garry Oak trees which grace its

skyline, the City's growth coincided with two major events: the building of Deception Pass

Bridge in 1935, and the completion of Naval Air Station Whidbey Island in 1942.

The City of Oak Harbor operates under the mayor–council form of government. The Mayor

and City Council are elected at-large for four-year overlapping terms. The Mayor serves as

the Chief Executive Officer and is responsible for developing budgets and related financial

plans and overseeing the city's overall operation.

SCOPE OF WORK

Plan updates will focus on the current 20-year (2025-2045) growth goals and estimate the

100-year “limits” of growth, including the existing city limits and urban growth areas,

waterfront district and downtown upzones, and future urban growth area expansions.

The City’s existing plans have been included as attachments, and additional information

for each section can be found below:

1. Infrastructure Master Plan

a. Inclusion of Land Use Revisions Currently Under Evaluation:

• 2045 Comprehensive Plan: The City is working with the State Department of

Commerce and Island County to complete its Comprehensive Plan Update for

2025-2045.

• Waterfront District: The City has been working on the redevelopment of its

downtown and Waterfront District. The final Vision to Action Plan for the

District can be found as (Attachment “A”). Land use updates will continue into

2026-2028 and include future upzones and development code changes.

• Annexations: The City also expects to annex parts or all of its existing urban

growth areas (UGA).

• UGA Expansions: The City also expects new UGA expansions as part of the 2045

Comprehensive Plan process.

• Long-term Strategy: The selected firm(s) will assist the City in developing

strategies for meeting growth projections for 2045 and long-term growth limits

approximately 100 years into the future to best determine infrastructure

improvements that will have a lasting benefit.

b. 3D Model for Near- and Long-term Decision Making: The consultant selected for the

Infrastructure Master Plan will provide the following products at a minimum, using

SketchUp, Arc Urban Model, or Similar Software:

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• 3D massing diagram for multiple phases of Waterfront District land use upzones.

Assist the City with the ability to “fly through” the final model and set it to

specific birds'-eye views. The model will allow visualization of each parcel and

street Right-of-Way requirements before and after.

• Building square footage before and after, Pollution Generating Paved Surface

Area before and after, and other key comparative data

• Additional housing units and total retail square footage before and after.

• Highlight areas that require retail street frontage, as defined by City, including

retail frontage depth.

• New street design cross sections—showing separate colors and/or patterns for

pedestrian, landscape, stormwater treatment, utility locations and easements,

woonerfs, transit, autonomous vehicle (AV) drop-off, and multimodal areas.

2. Water System Plan Update

Water System Plan (September 2014) (Attachment “B”), and Water System Plan

Extension (July 2022) (Attachment “C”), in accordance with Washington State

Department of Health requirements, generally found in WAC 246-290. Extension

grants by the Health Department.

The scope will also include an analysis and creation of a Water Supply Plan that

includes: two existing water supply transmission lines serving the City of Oak

Harbor from the City of Anacortes, a long-term replacement strategy for the

transmission mains, evaluation of the Navy’s cross-city water main serving the

Seaplane Base, grant partnerships with the Navy and other sources, and backup and

emergency water supply from existing and future groundwater wells and other

sources.

3. Sewer Plan Update

Comprehensive Sewer Plan (December 2008) in accordance with Washington

State Department of Ecology (DOE) requirements as presented in WAC 173‐240-50.

(Attachment “E”).

4. Stormwater Plan Update

Comprehensive Stormwater Plan – (March 2020) in accordance with Washington

State Department of Ecology (DOE) requirements and Municipal Stormwater

Permit. (Attachment “F”).

5. Transportation Comprehensive Plan Update

Oak Harbor RFP - Utility and Transportation Plan Updates

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Transportation Comprehensive Plan- (August 2016) in accordance with

Washington State Growth Management Act and RCW 36.70A.070. Traffic Impact

Fees have not been updated since approximately 1996. (Attachment “G”).

Additional documents available for the transportation analysis include the City’s

Active Transportation Plan (Attachment “F”) and the Comprehensive Safety Action

Plan (Attachment “H”).

FUNDING

The City has allocated approximately $930,000 for required services. The �inal amounts

for each service will be determined during the scope of work and agreement development.

PROJECT SCHEDULE

The City anticipates the term of this agreement will be three (3) years.

PROPOSAL REQUIREMENTS

1. Letter of Interest

2. Firm Profile outlining history, markets, services, clients, staff size, and expertise.

3. Relevant Experience on projects or service profiles highlighting similar work,

including the scope of services provided and personnel assigned to the project.

4. Proposed Staff with resumes for staff proposed to work on this project, including

employment history, experience, and explanation of proposed role for each

individual.

5. Project Approach, including how you would accomplish the tasks described in the

Scope of Services and tentative delivery schedule.

6. References for at least three clients from similar projects.

Af�irmation as to Form of Agreement: Provide a statement to the effect that the City

Standard Professional Services Agreement (PSA) is acceptable to the Proposer or state

exceptions taken.

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Selection Criteria:

Letter of Interest

Criteria

Point Value

Up to 10 Points

Firm Profile

Experience

Proposed Staff

Project Approach

Up to 15 Points

Up to 25 Points

Up to 25 Points

Up to 25 Points

TOTAL

Up to 100

Points

Should the City determine that interviews are desirable, up to 25 additional points may be

granted based on those interviews.

Selection Procedure: Subsequent to the deadline for acceptance of proposals, the City will

evaluate the Technical Proposal and will determine rankings based upon materials

submitted and oral interviews (if deemed necessary by the City) using the selection criteria

and weights indicated above. The City will contact the �irm(s) with the highest-ranked

Technical Proposal for the speci�ic section(s) and request a scope of work and fee. If an

agreement cannot be reached with the top-ranked �irm, the City will contact the �irm with

the next-ranked Technical Proposal and attempt to negotiate with that �irm. The process

will be repeated until an agreement is reached.

Submittal Deadline: Proposals must be uploaded using the following link to

https://mrscrosters.bonfirehub.com/projects, by 4:00 p.m. (PT) on December 16, 2025.

Subject line must say, “RFP – Infrastructure, Utility, and Transportation Plan Updates”

Submittals that are not received on or before the specified deadline will not be accepted.

The City of Oak Harbor reserves the right to request follow-up information or clarification

from consultants in consideration. The consultant is responsible for ensuring delivery by

the date and time included. The City of Oak Harbor reserves the right to reject any or all

submittals, compare the relative merits of the respective responses, and choose a vendor

who will best serve the city's interests.

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Commodity Codes

• NAICS 237110Water and Sewer Line and Related Structures Construction
• NAICS 541330Engineering Services

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