Project Information

Bid Title

26 - Elevator Request for Proposals

Issuing Agency

La Crosse County

Location

Wisconsin

Published Date

May 13, 2026

Closing Date

May 26, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

26 - Elevator Request for Proposals

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May 4, 2026

LA CROSSE COUNTY

CARROLL HEIGHTS ELEVATOR

PROJECT

Request for Proposal

FACILITIES DEPARTMENT

LA CROSSE COUNTY

212 6th STREET NORTH, ROOM 1800; LA CROSSE WI 54601

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Table of Contents

Section 1:

Section 2:

Section 3:

Section 4:

Section 5:

Section 6:

Section 7:

Request for Proposal (RFP) Overview ................................................................. 3

Proposal Submittal Instructions........................................................................... 3

Qualifications ......................................................................................................... 5

Scope of Work ........................................................................................................ 5

Evaluation of Proposals ........................................................................................ 12

Cost Schedule ........................................................................................................ 13

Terms and Conditions ........................................................................................... 13

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Section 1 - RFP Overview

1.1 Introduction

The objective of this procurement process is to select an Elevator Company to

modernize the elevator in the La Crosse County Carroll Heights Building located at

3505 Park Lane Drive, La Crosse, Wisconsin. The elevator is the only one at the facility

so timing is critical as residents will still occupy the building. The project must be

completed within 8 weeks from the start of the project. We are asking for an alternate to

have the contractor to work 2 shifts to lessen this time frame to 4-6 weeks.

1.2 Incurred costs

The County is not responsible for any costs incurred by the Elevator Company in the

preparation of the proposal, participation in the Elevator Companies’ meeting, or for any

other cost to the Elevator Company associated with responding to the RFP.

Section 2 - Proposal Submittal Instructions

2.1 RFP Schedule

The following is a list of the important dates for activities related to the RFP process.

The County reserves the right to change these dates and will post the changes on its

web site.

Activity

RFP released

Site visit

Time

1:00 PM

Date

May 4, 2026

May 11, 2026

Submission of proposals

1:00 PM

May 26, 2026

Public Works and Infrastructure

Committee meeting

4:30 pm

June 8, 2026

2.2 RFP location

This RFP is posted on the La Crosse County web site and the DemandStar Network.

The County reserves the right to amend this RFP at any time. In the event it becomes

necessary to amend, alter or delete any part of the RFP, changes to the RFP will be

posted on the web site. It is the Elevator Company’s responsibility to be aware of

amendments that are posted on the web site. The address is:

https://lacrossecounty.org/home/business/requests-for-proposals/requests-for-proposals

Amendments will also be posted on the DemandStar Network.

2.3 Submission of Questions

Scope of Work Questions:

Ryan Westpfahl, Facilities Department, 608-785-9770

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rwestpfahl@lacrossecounty.org

Procurement Process Questions:

Bryan Jostad, Finance Department, 608-785-5879

bjostad@lacrossecounty.org

2.4 Submission of Proposals

All proposals shall be submitted in complete original form using the DemandStar

Network as the procurement information notification and document distribution system.

DemandStar will also serve as the proposal collection destination.

*RFP Terms and Conditions document is located on the La Crosse County RFP

webpage:

https://lacrossecounty.org/home/business/requests-for-proposals/requests-for-

proposal

*Vendors submitting a proposal are acknowledging they have read and understand the

RFP Terms and Conditions. The successful vendor shall sign the Certification

Regarding Suspension and Debarment which is located on the link above.

Proposals submitted will be marked as “Carrol Heights Elevator” and must be

submitted to DemandStar no later than 1 pm, CST, May 26th, 2026.

Proposals received after the above date and time will not be reviewed.

2.5 Opening of Proposals

The proposals will be publicly opened at 1:05 pm, May 26, 2026, in:

Facilities Department

Room 1800

212 North 6th Street

La Crosse, WI 54601

At that time, the names of Elevator Companies who properly submitted proposals will be

announced. Announcement of the names of the Elevator Companies who submitted

proposals is not a guarantee that the proposals otherwise comply with the specifications

of this RFP.

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Section 3 - Qualifications

3.1 Elevator Company Information

Name of contact person and contact information (email address, phone number, etc.)

A. Office location(s) that would service this contract

B. Provide client agency name, contact name, title, address, and phone number of

references from at least three clients that have been, or are currently being

provided similar service within the last five (5) years.

3.2 Relevant Experience and Staff Qualifications

A. Summarization of experience regarding similar projects

B. Summarization of responsibilities and qualifications of the staff who are

performing this service

3.3 Insurance

A. Elevator Company agrees that in order to protect itself as well as La Crosse

County, its officers, Boards, and employees under the indemnity provisions set

forth in the paragraph above, Elevator Company will at all times, during the terms

of this contract, keep in force insurance policies issued by an insurance company

authorized to do business and licensed in the State of Wisconsin. Unless

otherwise specified in WI Statutes, the types of insurance coverage and minimum

amounts shall be as follows:

1. Workers’ Compensation: minimum amount statutory

2. Comprehensive General Liability: $1,000,000 per occurrence and in

aggregate for bodily injury and property damage

3. Excess Liability coverage: $1,000,000 over the General Liability

B. The Purchaser shall be given thirty (30) days advanced written notice of any

cancellation or non-renewal of insurance during the term of this contract. Upon

execution of this contract, the Elevator Company will furnish Purchaser with

written verification of the existence of such insurance. In the event of any action,

suit, or proceedings against Purchaser upon any matter herein indemnified

against, Purchaser shall within five (5) working days cause notice in writing

thereof to be given to Elevator Company by certified mail, addressed to its post

office address. Purchaser shall cooperate with Elevator Company and its

attorneys in defense of any action, suit, or other proceedings.

Section 4 - Scope of Work

Carroll Heights Elevator Replacement Specification

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Commodity Codes

• NAICS 238290Other Building Equipment Contractors

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