Project Information

Bid Title

IVY CREEK INNOVATION PARK SITES A AND B DEVELOPMENT PROJECTS

Issuing Agency

City of Lynchburg

Location

Virginia

Published Date

May 21, 2026

Closing Date

Jun 16, 2026

Government Level

State & Local

Status

Closed

Ref. #

2027-005

Original Source

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Bid Documents

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Project Description

Bid Number:	2027-005
Bid Title:	IVY CREEK INNOVATION PARK SITES A AND B DEVELOPMENT PROJECTS
Category:	Invitation for Bids
Status:	Open

Description: OPTIONAL VIRTUAL PRE-BID MEETING LIVE PUBLIC BID OPENING You can now submit your IFB or RFP response online. Simply click the button below, fill out the form, and attach your documents. Submit Online Publication Date/Time: 5/21/2026 1:20 PM Closing Date/Time: 6/16/2026 3:00 PM Pre-bid Meeting: 05/28/2026 AT 10:00 A.M. Contact Person: MATTHEW.MARSTELLER@LYNCHBURGVA.GOV Related Documents: 2027-005 IVY CREEK INNOVATION PARK SITES A AND B DEVELOPMENT PROJECTS 2027-005 IVY CREEK INNOVATION PARK SITES A AND B ACCESS ROAD (SIGNED) 2027-005 IVY CREEK INNOVATION PARK SITE B GRADED PAD (SIGNED) 2027-005 IVY CREEK INNOVATION PARK SITE A GRADED PAD (SIGNED) 2027-005 IVY CREEK INNOVATION PARK GEOTECHNICAL FINDINGS REPORT

Attachment Preview

Ivy Creek Innovation Park Sites A & B Development Projects:

Ivy Creek Innovation Park Access Road

Ivy Creek Innovation Park Site B Graded Pad

Ivy Creek Innovation Park Site A- Phase 1 & 2

INVITATION FOR BID 2027-005

DATE ISSUED: MAY 21, 2026

BID DUE DATE: JUNE 16, 2026

City PGA number

City Engineering number

VDOT project number (for Access Road only)

UPC number (for Access Road only)

FHWA number (for Access Road only)

E0029

24047-RWS

ECON-118-339

127492

534 Data 37001

PROCUREMENT DIVISION

3RD FLOOR CITY HALL

900 CHURCH STREET

LYNCHBURG, VA 24504

TELEPHONE (434) 455-3970

FAX (434) 845-0711

Table of Contents

Document

Page #

Bidding Requirements

Advertisement For Bids.................................................................................................................. 3

Bid Forms...............................................................................................................................5

Equal Opportunity Report Statement ...................................................................................13

Statement Of Experience .....................................................................................................14

Statement Of Available Resources........................................................................................15

Corporate Status Form .........................................................................................................16

Questions To Bidders/Offerors.............................................................................................17

Construction Agreement ......................................................................................................18

City Of Lynchburg, Virginia Standard Performance Bond.......................................................20

City Of Lynchburg Standard Labor And Material Payment Bond ............................................22

Instructions To Bidders ........................................................................................................25

General Conditions ..............................................................................................................30

Supplemental Conditions……………………………………………………………………………………………………..90

VDOT Specifications (Special Provisions and Supplemental Specifications) – For Access Road only

Attachments:

Ivy Creek Innovation Park – Sites A & B Access Road; prepared by Dewberry; Dated 5/8/2026

Ivy Creek Innovation Park – Site B Graded Pad; prepared by Dewberry; Dated 5/8/2026

Ivy Creek Innovation Park – Site A Graded Pad; prepared by Dewberry; Dated 5/15/2026

Ivy Creek Innovation Park Geotechnical Findings Report; prepared by Hurt & Proffitt; Dated May 1,

2026

Page 2 of 90

ADVERTISEMENT FOR BIDS

Sealed bids for Ivy Creek Innovation Park Sites A & B Development projects will be received by the City

of Lynchburg, Procurement Division, 3rd Floor City Hall, 900 Church Street, Lynchburg, VA 24504, until

3:00 PM, June 16, 2026, and then publicly opened and read aloud in the First Floor Customer Conference

Room located in the City Hall lobby and broadcast via Microsoft Teams video conference. A link to a

publicly available video/audio conference call will be posted on the bids page of the City’s website prior to the bid

opening. All bids received by the posted deadline will be opened and read aloud on the video/audio conference

call. www.lynchburgva.gov/Bids.aspx.

MAILED OR HAND DELIVERED BIDS: FedEx, UPS, and the USPS have access to the building to deliver

mail/packages to the Procurement Office. If vendors choose to hand deliver bids, they can do so at the

Citizens First Information Center in the lobby on the First Floor of City Hall at 900 Church St. Monday –

Friday from 8:30 a.m. to 5:00 p.m. A Procurement Office staff member will be contacted by Citizens First

to retrieve the bid and timestamp it at that time. It is the sole responsibility for the Bidder to ensure

their bid is timestamped prior to the deadline for submission. Please allow additional time to ensure this

is done.

ONLINE BID SUBMISSION: To submit a bid online, go to www.lynchburgva.gov/Bids.aspx and click on

the link to open this specific solicitation. Click on the Submit Online button, complete the form, and

upload your bid. Please upload your bid as ONE file. As always, late bids will not be considered.

The Ivy Creek Innovation Park Sites A & B Development Projects bid is comprised of three projects: Ivy

Creek Innovation Park Access Road; Site B Graded Pad; Site A Graded Pad- Phase 1 & 2. These are three

separate projects, but will be constructed concurrently and are all a component of the Ivy Creek

Innovation Park Master Plan. These projects are funded by City funds, VDOT Economic Access funds,

and VEDP VBRSP funds. The road project begins at the existing cul-de-sac of Lynchpin Lane in the Park.

The road extends to the south for 1,300 LF and provides access to undeveloped Pad Sites A & B. The

road project will include new roadway, sidewalks, sidewalk ramps, curb and gutter, stormwater

management, water and sewer extensions, conduit and bases for new street lights, and landscaping.

The Site B project will include the bulk grading of Site B inclusive of 2 sediment/stormwater ponds and

site stabilization. The Site A- Phase 1 & 2 project will include bulk grading of a portion of Site A

including a sediment basin and site stabilization. Site A will be utilized as the borrow source for the

Access Road and Pad Site B projects. The bidded projects shall be constructed in accordance with the

latest edition of the City of Lynchburg Manual of Specifications and Standard Details and the VDOT

Road and Bridge Specifications.

An optional virtual pre-bid meeting will be held via Microsoft Teams on May 28, 2026 at 10:00 a.m.

Access to join the meeting will be provided on the webpage noted below. Attendance at the meeting is

not a prerequisite to submit a bid. Bid Documents may also be viewed and printed directly from the

City's Procurement website: www.lynchburgva.gov/Bids.aspx.

The latest edition of the City’s Manual of Specifictions and Standard Details shall apply to this project.

The Manual of Specifications and Standard Details, for the City of Lynchburg may be viewed and

downloaded from the City’s website: http://www.lynchburgva.gov/manual-specifications.

Page 3 of 90

All requests for clarification of or questions regarding this Advertisement for Bids or for additional

information must be made in writing or email to matthew.marsteller@lynchburgva.gov and received

by 3:00 p.m. on June 4, 2026. All posted clarifications or addenda must be signed and accompany any

bid submitted. All addenda will be posted no later than June 5, 2026 at 3:00 p.m.

There will be a “Live Bid Opening” link on the City’s website at: www.lynchburgva.gov/Bids.aspx

so that the public can observe the proceedings at 3:00 p.m., June 16, 2026. The bid results will be

posted on the City’s Bids website after award is made.

Page 4 of 90

BID FORM

Matt Marsteller

Procurement Division

City of Lynchburg

Third Floor, City Hall

900 Church Street

Lynchburg, Virginia 24504

Dear Mr. Marsteller,

The undersigned, as bidder, hereby declares that the only persons interested in this bid as principal, or principals,

is or are named herein and that no person other than herein mentioned has any interest in this bid or in the

Construction Agreement to be entered into; that this bid is made without connection with any other person,

company, or parties making a bid; and that it is in all respects fair and in good faith, without collusion or fraud.

The undersigned, having visited and examined the site and having carefully studied all the Contract Documents,

including without limitation, all drawings and specifications pertaining to Ivy Creek Innovation Park Sites A & B

Development Projects for the City of Lynchburg, Virginia, hereby proposes to furnish all labor, equipment,

materials, and services and to perform all operations necessary to execute and complete the Work required for

the project, in strict accordance with the Contract Documents, The City of Lynchburg Manual of Specifications and

Standard Details, latest edition together with Addenda numbered

through ______ issued during bidding

period and hereby acknowledged, subject to the terms and conditions of the Construction Agreement for

Bid Item #1 - Ivy Creek Innovation Park Access Road

DOLLARS

($

),

Bid Item #2 - Ivy Creek Innovation Park – Site B Graded Pad

DOLLARS

($

),

Bid Item #3 - Ivy Creek Innovation Park – Site A Graded Pad- Phase 1 & 2

DOLLARS

($

),

Grand Total for Ivy Creek Innovation Park Access Road, Site B Graded Pad, and Site A Graded Pad- Phase 1 & 2, for

the

lump sum of ____________________________________________DOLLARS ($______________________),which

shall be referred to hereinafter as the Total Base Bid.

It is understood and agreed that the Owner, in protecting its best interests, reserves the right to reject any or all

bids or waive any defects. Any changes, erasures, modifications, deletions in the bid form, or alternate proposals

not specified in the Advertisement for Bids may make the bid irregular and subject to rejection.

Page 5 of 90

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 237990Other Heavy and Civil Engineering Construction
• NAICS 541511Custom Computer Programming Services

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