Project Information

Bid Title

RFB EL 9608 2026-01 Trent River Boring Project

Issuing Agency

City of New Bern

Location

North Carolina

Published Date

May 13, 2026

Closing Date

Jun 8, 2026

Government Level

State & Local

Status

Closed

Original Source

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Project Description

RFB EL 9608 2026-01

ADVERTISEMENT FOR BIDS
City of New Bern
REQUEST FOR BID (INFORMAL)
RFB EL 9608 2026-01
Trent River Boring Project

The City of New Bern is soliciting informal bids from qualified contractors for the Trent River Boring Project. The project generally consists of boring construction and installation of one (1) 15-inch HDPE conduit crossing beneath the Trent River to support underground electric utility infrastructure improvements.

Bid Package	RFB EL 9608 2026-01
Event	Date
Advertisement Date	May 13, 2026
Deadline for Questions	May 27, 2026 – 5:00 PM
Responses Issued by Addendum	June 2, 2026 – 5:00 PM
Bid Submission Due	June 8, 2026 – 4:00 PM
Bid Opening and Tabulation	June 11, 2026
Notice of Award	June 12, 2026

Additional Information
New Bern River Crossing Trent River Plan Profile
Trent River Crossing Overview

Questions regarding this solicitation shall be submitted in writing via email to Josh Poston no later than May 27, 2026, at 5:00 PM.

This solicitation is conducted as an informal construction bidding process in accordance with N.C.G.S. §143-131. Award shall be made to the lowest responsive, responsible bidder.

SEALED bids shall be clearly marked: “RFB EL 9608 2026-01 – Trent River Boring Project”

Mail or Deliver No Later than June 8, 2026, @ 4:00 PM to:
Jenna Lanfor, Purchasing Manager
City of New Bern
606 Fort Totten – 2nd Floor
New Bern, NC 28560

Each bid shall be accompanied by a five percent (5%) bid bond. The successful bidder will be required to furnish Performance and Payment Bonds in the amount of one hundred percent (100%) of the contract price.

The City of New Bern reserves the right to reject any or all bids and to waive informalities as permitted by law.

The City of New Bern encourages participation by Historically Underutilized Businesses (HUBs).

Attachment Preview

REQUEST FOR BID (Informal)

RFB EL 9608 2026-01

Trent River Boring Project 05/13/2026

Department of Public Utilities

Electric Distribution

P.O. Box 1129

New Bern, NC 28563

Table of Contents

PROJECT DESCRIPTION........................................................................................................................... 2

OBJECTIVE ................................................................................................................................................. 2

SCOPE OF WORK....................................................................................................................................... 2

RFB SCHEDULE ......................................................................................................................................... 3

INSTRUCTIONS TO BIDDERS ................................................................................................................. 3

SUBMISSION REQUIREMENTS............................................................................................................... 4

BONDING REQUIREMENTS .................................................................................................................... 4

QUESTIONS AND ADDENDA .................................................................................................................. 4

BIDDER RESPONSIBILITY EVALUATION ............................................................................................ 5

BID FORM ................................................................................................................................................... 7

METHOD OF AWARD ............................................................................................................................... 9

CONTRACT TERMS AND CONDITIONS................................................................................................ 9

1. Contract Documents.............................................................................................................................. 9

2. Scope of Work ...................................................................................................................................... 9

3. Contract Time ....................................................................................................................................... 9

4. Payment and Retainage......................................................................................................................... 9

5. Performance of Work............................................................................................................................ 9

6. Permits and Compliance ....................................................................................................................... 9

7. Insurance ............................................................................................................................................... 9

8. Bonds .................................................................................................................................................... 9

9. Notice to Proceed ................................................................................................................................ 10

10. Indemnification ................................................................................................................................. 10

11. Differing Site Conditions .................................................................................................................. 10

12. Changes and Change Orders ............................................................................................................. 10

13. Termination and Suspension............................................................................................................. 10

14. Liquidated Damages ......................................................................................................................... 10

15. Governing Law ................................................................................................................................. 10

16. Non-Discrimination .......................................................................................................................... 11

17. Assignment and Subcontracting........................................................................................................ 11

18. Records and Audit............................................................................................................................. 11

EXHIBIT A – NOTICE TO PROCEED..................................................................................................... 12

EXHIBIT B – PROJECT DRAWINGS (Trent River Crossing) ................................................................ 13

EXHIBIT C – HDPE Specifications ........................................................................................................... 14

Page 1 of 14

PROJECT DESCRIPTION

The City of New Bern is requesting bids for boring construction and the

installation of conduits across the Trent River. This work will facilitate the

conversion of the electric distribution circuit known as the 70 East feeder

from overhead to underground.

OBJECTIVE

The purpose of this Request for Bids (RFB) is to obtain competitive bids from

qualified contractors for the Trent River Boring Project.

This solicitation is conducted as an informal construction bidding process in

accordance with N.C.G.S. § 143-131. Award shall be made to the lowest

responsive, responsible bidder.

This RFB is intended to describe the work to be performed and the conditions

under which the City of New Bern will contract with the successful bidder. All

applicable North Carolina General Statutes and, if applicable, federal

requirements shall be followed.

SCOPE OF WORK

The scope of contracted services should include the following:

➢ Boring –

a. One (1) 20” OD HDPE pipe installed from the proposed entry/exit points

b. HDPE Pipe (See Exhibit C)

c. All setup and cleanup required at entry & exit point locations

d. All expendable material, i.e., drilling fluid, lubricant, etc.

The scope of boring construction should NOT include the following:

➢ Boring –

a. Entry/Exit location Quazite boxes (provided by the City of New Bern utility)

Regulatory Compliance

The Contractor shall be responsible for obtaining all permits, approvals, and

inspections required for the performance of the work and shall comply with all

applicable federal, state, and local laws, regulations, and ordinances.

The Contractor shall perform all work in accordance with the requirements of

applicable regulatory agencies having jurisdiction over the project. Any fines,

penalties, or corrective actions resulting from the Contractor’s failure to comply

with such requirements shall be the responsibility of the Contractor.

Page 2 of 14

The Contractor shall complete all work required under this contract within ninety

(90) calendar days from the date of the Notice to Proceed.

RFB SCHEDULE

May 13, 2026

May 27, 2026 (5:00 PM)

June 2, 2026 (5:00 PM)

June 8, 2026 (4:00 PM)

June 11, 2026

June 12, 2026

Advertisement Date

Deadline for Questions

Responses Issued by Addendum

Bid Submission Due

Bid Opening and Tabulation

Notice of Award

INSTRUCTIONS TO BIDDERS

Bidders shall submit a complete bid package in accordance with the requirements

of this Request for Bids.

Bidders shall provide sufficient information to demonstrate their ability to

perform the work, including relevant experience on similar construction projects.

Such information will be used solely to determine bidder responsibility.

Bidders shall base their bid on completion of the work within ninety (90) calendar days

from the date of the Notice to Proceed.

Failure to provide required information may result in the bid being deemed non-

responsive.

HISTORICALLY UNDERUTILIZED BUSINESSES (HUB)

The City of New Bern encourages participation by historically underutilized

businesses (HUBs), including minority-owned and women-owned businesses, in

accordance with the State of North Carolina’s policy to promote economic

inclusion.

Bidders are encouraged to make reasonable efforts to solicit and utilize HUB

firms as subcontractors or suppliers where feasible. However, this project is not

subject to the formal HUB participation requirements of N.C.G.S. §143-128, and

no minimum participation goals or good faith effort documentation are required.

Page 3 of 14

SUBMISSION REQUIREMENTS

Bidders shall submit a complete bid package including the following:

1. Completed Bid Form, signed by an authorized representative

2. Total Bid Price as indicated on the Bid Form

3. Addenda Acknowledgment (Bid Form)

4. Bid Bond (5%), submitted with the bid

Bid shall be submitted in a sealed envelope clearly marked:

“RFB EL 9608 2026-01 – Trent River Boring Project”

Bids must be received no later than 4:00 PM (local time) on June 8, 2026.

Bids may be mailed or delivered to:

Jenna Lanfor, Purchasing Manager

City of New Bern

606 Fort Totten 2nd Floor

New Bern, NC 28560

(252)-639-2800

BONDING REQUIREMENTS

Each bid shall be accompanied by a bid bond in the amount of five percent (5%)

of the total bid price, issued by a surety authorized to do business in the State of

North Carolina. The bid bond shall be submitted with the bid as a guarantee that

the bidder will enter into a contract and furnish required bonds and insurance if

awarded. Failure to provide the required bid bond at the time of bid submission

shall result in the bid being deemed non-responsive.

The successful bidder shall furnish the following prior to execution of the

contract:

1. Performance Bond in the amount of one hundred percent (100%) of the

contract price.

2. Payment Bond in the amount of one hundred percent (100%) of the contract

price.

Bonds shall be executed by a surety authorized to do business in the State of

North Carolina.

Failure to provide required bonds shall be grounds for award cancellation.

QUESTIONS AND ADDENDA

Page 4 of 14

Commodity Codes

• NAICS 237990Other Heavy and Civil Engineering Construction

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