Project Information

Bid Title

CORONADO PERFORMING ARTS CENTER INTERIOR LIGHTING REPAIRS PHASE 1

Issuing Agency

City of Rockford

Location

Illinois

Published Date

Apr 17, 2026

Closing Date

May 12, 2026

Government Level

State & Local

Status

Closed

Ref. #

BID NO. 426-PW-041

Original Source

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Project Description

Bid Number:	BID NO. 426-PW-041
Bid Title:	CORONADO PERFORMING ARTS CENTER INTERIOR LIGHTING REPAIRS PHASE 1
Category:	PUBLIC WORKS DEPARTMENT
Status:	Open

Publication Date/Time: 4/17/2026 12:00 AM Closing Date/Time: 5/12/2026 11:00 AM Related Documents: CORONADO PERFORMING ARTS CENTER INTERIOR LIGHTING REPAIRS PHASE 1 BID NO. 426-PW-041 CORONADO PERFORMING ARTS CENTER INTERIOR LIGHTING REPAIRS (ATTACHMENT A -1.1 SPECIFICATIONS) CORONADO PERFORMING ARTS CENTER INTERIOR LIGHTING REPAIRS (ATTACHMENT B - 1.2 DRAWINGS) CORONADO PERFORMING ARTS CENTER INTERIOR LIGHTING REPAIRS (ATTACHMENT C-1.3 HISTORIC LOBBY AUDIENCE CHAMBER LIGHT FIXTURE SCHEDULE) CORONADO PERFORMING ARTS CENTER INTERIOR LIGHTING REPAIRS (ATTACHMENT D- 1.4 PROJECT SCHEDULE)

Attachment Preview

INVITATION TO BID

Finance Department

Central Services Division

CORONADO PERFORMING ARTS CENTER – INTERIOR LIGHTING REPAIRS PHASE 1

BID NO.: 426-PW-041

Name of Bidding Firm:

Address:

Phone:

Email:

City:

Fax:

State:

Zip:

Local Business Adjustment Requested:

Bid Opening Time and Date: May 12, 2026 at 11:00am

Bids will be accepted until the specified opening time and date. Any bidder attempting to deliver

after the opening time and date will be refused.

Mandatory Pre-Bid Meeting: YES

Illinois Preference Act:

YES

Bid Deposit/Bid Bond:

YES

Prevailing Wage:

YES

Performance Bond:

YES

Apprenticeship:

YES

IDOT Prequalified:

NO

Note: MANDATORY pre-bid meeting held for reviewing the

job-site conditions, the specifications, and other pertinent

information regarding the project. The meeting will be held on

April 27, 2026 at 11:00am at Coronado Performing Arts Center,

located at 314 North Main Street, Rockford, IL 61101.

Questions shall be received in writing until May 1, 2026 at

12:00pm; no questions may be submitted after this date.

Answers to questions will be provided via addendum on May 4th

PLEASE MARK THE RETURN SEALED

ENVELOPE:

1. Bid Opening Date and Time

2. Title of Job

3. Bid Number

RETURN BIDS TO:

City Hall

425 East State Street, Rockford, Illinois 61104

Attn: Central Services Manager 4th Floor

BIDS SUBMITTED BY FASCSIMILE OR E-MAIL WILL NOT BE ACCEPTED

BID QUESTIONS:

Questions regarding this Bid/RFP shall be addressed to: Vishruti Patel - vishruti.patel@rockfordil.gov

BID RESULTS:

Bid results may be obtained by telephone at 779-348-7164 or at www.rockfordil.gov.

PLEASE DO NOT USE STAPLES TO BIND THE BID RESPONSES.

City of Rockford, Illinois USA

425 East State Street

Rockford, Illinois 61104-1068 USA

779-348-7164-voice 800-380-7175-fax

www.rockfordil.gov

Form 1

Section 1

Section 2

Section 3

Table of Contents

 Invitation to Bid

Bid Instructions and Contract Conditions

 City of Rockford-Bidding and Contract General Conditions

(Local Funds)

 Instructions to Bidders

Required Forms

 City of Rockford Equal Employment Opportunity Certifications

 City of Rockford Subcontractor Utilization Form

 City of Rockford Vendor Workforce Data Form

 City of Rockford Subcontractor Workforce Data Form(s)

 Illinois Prevailing Wage Act Notice and Acknowledgement

 LCPtracker Vendor Information Form

 Acknowledgement of Stormwater Management Ordinance

 Acknowledgement of Addendum

 W-9 Form

Bid/RFP Specifications

 General Provisions

 Special Provisions

 Bid Form

Form 1

Section 1

Bid Instructions

and

Contract

Conditions

Form 1

CITY OF ROCKFORD, ILLINOIS—BIDDING AND CONTRACT GENERAL

CONDITIONS (LOCAL FUNDS)

The following shall be made part of the terms and conditions of the contract (“Contract”) entered

into between the City of Rockford (City) and Vendor (also referred to herein as “bidder,” “awarded

vendor,” and “contractor”) if awarded the contract. Vendor’s submission of a bid or proposal

constitutes acceptance of these Conditions:

1. Pricing. The bidder shall insert price for all bid items and all other information requested in

these specifications. The price shall be the full, delivered cost to the City of Rockford with no

additions.

2. Total versus "Per Item" Awards. The City generally awards contracts on a lump sum basis

to the lowest responsible and responsive bidder. However, the City may choose to award on a per

item basis. Therefore, each bidder must submit pricing for each item indicated on the bid forms.

Bidders must clearly indicate which items are bid and which are not.

3. Delivery of Merchandise. Delivery terms will always be Freight-On-Board (FOB) Destination.

The City of Rockford accepts no responsibility for the condition of any merchandise purchased

prior to acceptance by City Personnel. Failure to comply with this requirement may constitute

rejection of the bid.

4. Acceptance of Merchandise at Delivery. The City of Rockford reserves the right to refuse

acceptance of delivered merchandise that differs substantially from the specifications in the

invitation to bid or as otherwise permitted by Illinois law.

5. Prompt Payment Act. The City of Rockford intends to comply with the Local Government

Prompt Payment Act (50 ILCS 505/1 et seq.). The awarded vendor will be paid upon submission

of invoices to: City of Rockford Accounts Payable, 425 East State Street, Rockford, IL 61104.

6. W-9 Request for Taxpayer Identification Number. Prior to issuance of a purchase order, the

successful bidder will be required to supply the City of Rockford with a federal W-9 Request for

Taxpayer Identification Number and Certification. Failure to comply with this requirement will

be considered a violation of contract terms, for which the City may bar Vendor from bidding for a

period of up to three (3) years.

7. Legal Compliance. Vendor will at all times observe and comply, and will cause its

subcontractors to observe and comply, with all applicable federal, state, and local laws, ordinances,

rules, regulations, and executive orders, now existing or hereinafter in effect, which may in any

manner affect the performance of this contract. Provisions required by law, ordinance, rules,

regulations, or executive order to be inserted in this contract will be deemed inserted, whether or

not they appear in it. In no event will failure to insert such required provisions prevent the

enforcement of applicable law. Lack of knowledge of applicable law on the part of Vendor will

in no way be cause for release of this obligation. If the City becomes aware of violation of any

1 of 12

Form 1

laws, ordinances, rules and regulations on the part of Vendor or subcontractor, it reserves the right

to reject any bid, cancel any contract, and pursue any other legal remedies deemed necessary.

Vendor must pay all required taxes and obtain all licenses, certificates, or other authorization

required in connection with the performance of its obligation hereunder, and Vendor must require

all subcontractors to also do so. Failure to do so may result in rejection of Vendor’s bid,

cancellation of an award to Vendor, or termination of this contract with Vendor.

By entering into a contract with the City, Vendor certifies that to the best of its knowledge, its

principals and any subcontractor used in the performance of this contract meet City requirements

and have not violated any City ordinance, code, state, federal, or local rules or regulations, and

have not been subject to any debarment, suspension, or other disciplinary action by any

government agency. Additionally, if at any time Vendor becomes aware of such information, it

must immediately disclose it to the City.

8. Legal Requirements. This contract sets forth the entire final agreement between the City of

Rockford and the bidder and shall govern the respective duties and obligations of the parties. The

validity of this contract, and any disputes arising from the contract, shall be governed by the laws

of the State of Illinois. Any litigation under this agreement shall be resolved in the trial courts of

Winnebago County, State of Illinois. Should a provision of this contract be declared invalid by a

court of competent jurisdiction, it shall not affect the validity of the remaining provisions of the

contract.

9. Safety. Prevention of accidents at any project is the sole responsibility of Vendor and its

subcontractors, agents, and employees. Vendor, its subcontractors, agents, and employees shall

be fully and solely responsible for the safety of this project. Vendor shall retain exclusive and

direct control over the acts or omissions of its subcontractors, agents and employees, and any other

persons performing portions of the work and not directly employed by the awarded vendor.

10. Criminal Background Check. When necessary for the protection of citizens and/or City

staff, the City may require an awarded vendor to conduct a criminal background check on all of

its personnel who will have direct contact with City facilities or residents/businesses served under

this contract. Personnel are defined as representatives, agents, employees, subcontractors, or

anyone else who will be utilized to fulfill obligations under this contract. Criminal background

checks, at a minimum, shall consist of a county level felony and misdemeanor check for each

county in which the personnel resided in the last ten (10) years. The awarded vendor shall notify

the City of any of its personnel who have been convicted of a felony or misdemeanor prior to

commencing any work under this contract. At the City's discretion, personnel with any felony or

misdemeanor convictions which raise a concern about the safety of building, property, or City

staff/resident's personal security, or is otherwise job related (as determined by the City) shall not

perform work under this contract. Once given notice that a background check(s) will be required,

it must be completed within fourteen (14) calendar days so as to not delay work to be completed.

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Form 1

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors

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