Project Information

Bid Title

CNP Ice Cream 2026

Issuing Agency

Boaz City Schools

Location

Alabama

Published Date

Jun 23, 2026

Closing Date

Jun 25, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

CNP Ice Cream 2026

Attachment Preview

Brandy Tarvin,

k

Bid: #007-2026/2027

June 9, 2026

Dear Sir or Madam:

Sealed proposals will be received by the Boaz City Schools Child Nutrition Program until 9:15 a.m. on

Thursday, June 25, 2026, at which time they will be publicly opened and read for the furnishing of ice cream

for the Boaz City Schools for the 2026/2027 school year. Any bid received after 9:15 a.m. will not be

opened. Please return your bid in a sealed envelope to the following address: Brandy Tarvin, Child

Nutrition Program Director, Boaz City School System, 126 Newt Parker Drive, Boaz, AL, 35957.

Please clearly mark envelope: BID # 007-2026/27, Child Nutrition Ice Cream Bid.

The specifications and bid information attached should be read carefully. Estimated usage of each item is

noted on the bid proposal form. Prices should be extended and totaled to arrive at the “Total Bid” price.

All bidders must respond on the enclosed BIDDER RESPONSE FORM, properly executed. No other

response will be acceptable. The immigration packet must be completed and returned at the time of the bid

opening in order to be awarded the bid.

The Boaz City Schools reserves the right to reject any and/or all bids and to waive informalities in awarding

this bid to the lowest responsible bidder. If you have any questions concerning this bid, please contact Mrs.

Brandy Tarvin, CNP Director at (256) 593-8180.

Sincerely,

Brandy Tarvin, RD, LD, SNS

Child Nutrition Program Director

Attachments

www.boazk12.org

BOAZ CITY SCHOOLS

CHILD NUTRITION PROGRAM

ICE CREAM BID

June 9, 2026

Bid: #007-2026/2027

BIDDERS ARE REQUESTED TO RETAIN THESE INSTRUCTIONS, CONDITIONS, AND

SPECIFICATIONS FOR FUTURE REFERENCE.

I. GENERAL INFORMATION

A. All bidders must use our form for submitting their bid.

B. All bids must be sealed and marked – CNP Ice Cream Bid #007-2026/2027. Late bids will not

be opened.

C. Bids will not include State Sales Tax or Federal Excise Taxes.

D. Records showing successful bidder(s) and prices quoted will be placed on file and may be

examined upon request. If contract is awarded to someone other than lowest bidder, a note of

explanation will appear in the bid file.

E. A bid by a supplier should be submitted to provide products to all

schools in the school system. The city schools are listed below:

Boaz Elementary

Corley Elementary

Boaz Intermediate

Boaz Middle

Boaz High

F. If a bidder finds discrepancies in or omissions from the bidding document,

or if in doubt as to the meaning, clarification should be requested by

calling Mrs. Brandy Tarvin, CNP Director. Telephone: (256) 593-8180.

G. Additional deliveries will be required for the summer feeding program as needed.

H. The Board reserves the right to extend the bid annually for an additional 2 years maximum total

of 3 years.

I. The attached immigration packet must be completed and returned at the time of the bid opening.

The immigration packet must be completed and returned at the time of the bid opening in order

to be awarded the bid.

J. The intent of the Boaz City Schools is to be in compliance with the Buy American provision in

our Child Nutrition Program. We will purchase domestic products that are produced and

processed in the United States. We will allow for only limited exceptions when domestic

products are unavailable or prohibitively costly and only when preapproved by the system.

II. DISQUALIFICATION OF BIDS

Bids may be disqualified before awarding of the bid for any of the following reasons:

1. Failure to mark the envelope as required.

2. Failure to sign the bid document.

BID #007-2026/2027

PAGE 2

3. Failure to include requested information or other details of the bid.

4. Excessive errors in calculating prices and totals.

5. Failure to include bid bond.

6. Failure to sign and include Debarment and Suspension certificate.

The Boaz City Schools reserves the right to reject any and/or all bids or any part thereof; to waive

technicalities or informalities; and to award the contract to other than the low bidder, if cause can

be documented.

III. METHOD OF AWARD

A. The intention of the Boaz City Schools is to award the bid to meet the best interest of the school

district. The bid may be awarded by each category or by total low bid.

B. The policy of the Boaz City Schools is not to purchase on the basis of low bid only. Quality,

conformity with specifications, purpose for which required, terms of delivery, past service, and

experience are among the factors that may be considered in determining the responsible bidder.

C. In the event the low responsible bidder refuses to accept the entire requirements without

deviation, this vendor’s bid will be considered unacceptable.

D. After refusal by the first bidder, the bid may be awarded to the next lowest bidder.

E. Bidder must make proposal strictly in accordance with the requirements and

specifications and on proposal form provided; otherwise, the bid will not be considered.

IV. CONTRACT PERIOD

A. This bid contract consists of the attached letter, instructions, specifications, and Request for

Quotation Form.

B. This bid contract shall be in effect from August 1, 2026 through July 31, 2027.

C. The Board reserves the right to extend the bid annually for two additional years for a maximum

total of 3 years.

V. PRICING

A. Prices quoted must remain firm for the entire period of contract. Prices to be effective upon

award of bid.

B. If the successful bidder receives discount on volume purchased or special discounts, this price

is to be reflected to the Boaz City Schools.

C. These bid prices are to be extended to any legitimate school organization.

VI. QUANTITY/QUALITY

A. The quantities of items specified herein to be purchased are estimated and are for bidding

purposes only. Quantities may vary. The fact that actual quantities for the ensuing year cannot

be determined will not relieve the Boaz City Schools of its obligation to order from the

successful bidder all products which, in the judgment of the Director of the Child Nutrition

Program, may be needed for the school year 2026-2027, and shall not in any case relieve the

successful bidder of his obligation to fill all orders for these products during the contract period.

B. Quantities which are not ordered prior to the expiration of the period specified or termination

of the contract shall stand automatically canceled.

C. The Boaz City Schools reserves the right to make periodic quality and quantity inspections of

vendor facilities and delivery truck by means determined by the Board.

BID #007-2026/2027

PAGE 3

VII. ORDERS

A. The vendor must provide a salesperson who will visit each participating school on

a weekly basis for the purpose of determining product needs and maintaining

equipment.

B. Only the items listed on this bid can be ordered by the cafeteria managers. Any

exception must be approved by the Director of the Child Nutrition Program prior to

the purchase. The Boaz City Schools will not assume payment for

any unapproved item.

VIII.

EQUIPMENT

A. The vendor will furnish holding ice cream boxes for any schools not having their own, and will

maintain all holding equipment whether property of company or school. Ice Cream Boxes

required: Boaz Middle (1) and Boaz High (1). Vendors may examine boxes currently in use in

the schools to determine size boxes required. BCS may request additional boxes should they be

needed.

B. Vendors will be required to service equipment at no cost to the Boaz City School System.

Service response time cannot exceed 24 hours.

IX. DELIVERIES

Specifications below are for the Boaz City Schools:

A. Deliveries for products will be made on a daily basis or as required by product usage. Stocking

of merchandisers will be done by vendor personnel.

B. Deliveries are to be made Monday through Friday between the hours of 7:00 a.m. and 1:00 p.m.

C. For safety purposes, delivery personnel should be identifiable as employee of bidder

including uniform and picture ID badge. Vendor and vendor employees are to adhere to all

applicable school district regulations while on the property of Boaz City Schools, including no

smoking, no weapons and drug free policies.

BID #007-2026/2027

PAGE 4

D. The delivery person will contact each school manager previous to the regularly

scheduled delivery time if a delivery must be late or off the regular schedule.

E. A schedule for delivery will be developed with the successful bidder that meets the

requirements of the school program. Repeated failure to follow the delivery schedule as

developed will result in termination of contract.

F. Any substitution for items is to be pre-approved by manager or CNP Director

prior to delivery.

X. BACKORDERS/CANCELLATIONS/SUBSTITUTIONS

A. Items temporarily out of stock shall be a minimum. When this occurs, mark “OUT” on the

delivery ticket, and DO NOT BACK ORDER.

B. No item in the bid is to be canceled without the prior consent of the Director of Child Nutrition

Program.

C. No substitutions on items, brands, grades, etc. are to be made by the vendor without the prior

consent of the Director of Child Nutrition Program. Any substitutions made without prior

consent will be considered grounds for cancellation of this bid.

D. The vendor is not to request authority to substitute unless the quality of the item to be

substituted is equal to or higher than that originally requested.

XI. DEFAULT

If at any time the vendor makes a delivery that is not in accordance with the instructions,

conditions, and specifications set forth by the Boaz City Schools without the consent of said Board

of Education, such delivery will constitute grounds for

the cancellation of the contract and/or the removal of this vendor from the Boaz City

Schools mailing list for not less than one (1) year.

XII. BILLING

A. At the time of delivery to the schools, two (2) copies of the vendor’s invoice shall be

left with the cafeteria manager. The copies left with the manager cannot be changed.

The vendor shall post his records to agree with the invoice left with the cafeteria

manager.

B. In the event of errors, a credit or debit (as the case may be) is to be issued against the

invoice as it was presented to the cafeteria manager. The credit or debit shall show

the original invoice number, date and error being corrected on the face of said credit

or debit.

C. Statements shall be figured on the last working day of the month.

D. Payment of Child Nutrition Program invoices will be made monthly.

E. At the end of the contract period, the vendor will provide the Boaz City Schools a “Composite

Report of Purchases” by item. This composite is due to the Boaz City Schools ten (10) days

following the end of the school term.

Commodity Codes

• NAICS 311520Ice Cream and Frozen Dessert Manufacturing

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