Project Information

Bid Title

Inspection, Maintenance, Testing, and Contract Support Services for SEPTA’s On-Board Vehicle Video System (VVS) Project

Issuing Agency

Southeastern Pennsylvania Transportation Authority

Location

Pennsylvania

Published Date

Mar 10, 2026

Closing Date

Apr 9, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-00010-AKQC

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Inspection, Maintenance, Testing, and Contract Support Services for SEPTA’s On-Board Vehicle Video System (VVS) Project

Item 26-00010-AKQC

SEPTA will accept bids with the eProcurement system only for the bid indicated. The bid will be opened electronically on the eProcurement system close date and time. If you have not already done so, please register in ePS through septa.org.

Southeastern Pennsylvania Transportation Authority ("SEPTA") will accept Sealed Bids through its Electronic Procurement System (“ePS”) website for Inspection, Maintenance, Testing, and Contract Support Services for SEPTA’s On-Board Vehicle Video System (VVS) Project (hereinafter called (“the Work”) as outlined in the Contract Documents until Thursday, April 9, 2026 at 10:00 am ET, at which time the bids will be made public and read aloud.

Documents

• Invitation To Bid (PDF)

Contact: Karen Cyphers
Email: kcyphers@septa.org
Phone: 2155807636

Category: ePS Bids/RFPs
Status: Open

Attachment Preview

March 9, 2026

Dear Sir or Madam:

Subject: Sealed Bid No. 26-00010-AKQC - Inspection, Maintenance, Testing, and Contract Support

Services for SEPTA’s On-Board Vehicle Video System (VVS) Project

Southeastern Pennsylvania Transportation Authority ("SEPTA") will accept Sealed Bids through

its Electronic Procurement System (“ePS”) website for Inspection, Maintenance, Testing, and

Contract Support Services for SEPTA’s On-Board Vehicle Video System (VVS) Project

(hereinafter called (“the Work”) as outlined in the Contract Documents until Thursday, April 9,

2026 at 10:00 am ET, at which time the bids will be made public and read aloud.

The contract duration is 1,095 calendar days (3 years) with two (2), one (1) year options from

the Notice to Proceed.

The Work includes but is not limited to: SEPTA plans to solicit a VVS qualified, third party

Contractor to provide inspection, maintenance, repair, testing, and contract support services to

ensure the reliability of the VVS. All work shall be performed in accordance with the latest

American Railway Engineering & Maintenance of Way Association (“AREMA”) and the

American Passenger Transportation Association (“APTA”) Standards and Recommended

Practices, covering the inspection, maintenance, and testing procedures for VVS and equipment.

A Non-Mandatory Pre-bid Meeting will be held on Thursday, March 19, 2026 at 1:00 pm ET.

A representative of your company should join to discuss the proposed work with representatives

of SEPTA.

If you would like to call or log in for the Pre-bid Meeting or Bid Opening, the information is listed

below:

Pre-Bid Meeting Information:

Meeting Link:

Join: https://teams.microsoft.com/meet/22326802975503?p=mEEgI7v69WS45N0gXJ

Meeting number: 223 268 029 755 03

Meeting password: pv3QV9hG

Join by phone: 1-312-593-1554

Conference ID: 487 130 582#

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Bid Opening Information:

Meeting Link:

Join: https://teams.microsoft.com/meet/28992247612709?p=eaXWm9w9XCFleaGPlx

Meeting number: 289 922 476 127 09

Meeting password: Zn6ag2ZL

Join by phone: 1-312-593-1554

Conference ID: 585 191 334#

No Site Visit has been established for this project.

All questions must be submitted, via email, to the Contract Administrator no later than Thursday,

March 26, 2026 by COB to be guaranteed an answer. Answers will be issued, via ePS, no later

than Thursday, April 2 by COB.

Any inquiries regarding this bid and any request for change, modification, or clarification of any

aspect of these Contract Documents must be made in writing, via email, the Contract Administrator

at least ten (10) calendar days prior to the bid opening in order to be taken into consideration.

All bids must be submitted through SEPTA’s Electronic Procurement System (“ePS”). Mailed or

hand delivered bids will be rejected. The Bid will be opened electronically on the scheduled

Opening Date/Time, and will be secure and unreadable by SEPTA until that time. Attendance at

the Bid Opening Meeting is Non-mandatory.

No bid will be opened and considered that is submitted later than the time specified.

SEPTA retains the right to reject any and all bids as determined to be in the best interest of SEPTA.

Each bid submitted shall remain firm for at least ninety (90) days from the date of the Bid Opening

and may not be withdrawn in whole or in part during that time. By submitting a bid, the bidder

certifies that the bid price is held firm for that time and any extension thereof.

SEPTA, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d

to 2000d-4, and Title 49,Code of Federal Regulations, Department of Transportation, Subtitle A,

Office of the Secretary, Part 21, Nondiscrimination in Federally-Assisted Programs of the

Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will

affirmatively insure that in regard to any contract entered into pursuant to this advertisement,

disadvantaged business enterprises will be afforded full opportunity to submit bids in response to

this invitation, and will not be discriminated against on the grounds of race, sex, color, or national

origin in consideration for an award.

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Contractor will be required to comply with all applicable Equal Employment Opportunity laws

and regulations.

All bidders will be required to certify compliance with Executive Order 12549 (ineligible

contractors).

Any contract issued as result of this solicitation is subject to a financial assistance contract between

SEPTA and U.S. Department of Transportation.

Sincerely,

Karen Cyphers

Karen Cyphers

Sr. Contract Administrator

Procurement and Supply Chain Management

Page 3 of 3

Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541380Testing Laboratories
• NAICS 541990All Other Professional, Scientific, and Technical Services
• NAICS 561210Facilities Support Services

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